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Administrative Representative
Job Category: Administration/Coordinator
Requisition Number: ADMIN003706
Apply now

Posting Details

o Posted: May 30, 2024
 Full-Time

 Locations
https://recruiting.ultipro.ca/YMC5001YMGT/JobBoard/7fde8f3e-7920-4d9d-8394-
87bd44cc2330/OpportunityDetail?opportunityId=f4ff8739-2120-400c-b354-d3e2383e69cd
Showing 1 location
Etobicoke YMCA Employment & Immigrant Services
Etobicoke, ON M9V, CAN

Job Details
Description

Salary Rate: $32,663 – Check out the YMCA’s total compensation package!

Location: Etobicoke Employment Centre Work Hours: 37.5 hours weekly

Employment Type: Salaried Contract until March 31, 2025 Number of Vacancies: 1

Anticipated Start Date: June 17, 2024 Deadline to Apply: June 14, 2024 At 5PM
Be the Spark! Join our passionate team and help us to achieve great things in our
community!

The Administrative Representative is part of a diverse team helping newcomers

receive language assessment and referral services. The Administrative Representative
welcomes and provides excellent customer service to clients. The position requires
administrative support including booking client appointments, providing general
clerical support; and supporting senior staff with statistical reports. The Administrative
Representative provides translation/interpretation when needed; assisting newcomers
make a smooth transition into Canada.

In this role, you will:

 Greet members with a warm and welcoming approach and assist them with the
intake process; provide translation/interpretation when needed.
 Answer telephone inquiries and direct incoming calls appropriately.
 Provide members with an orientation to all services available at the Centre.
 Perform data retrieval, ensure the data is complete and accurate; provide
support in program statistical reports.
 Assist in verifying eligibility for language assessment and identify client needs.
 Manage appointment schedule and communicate client arrivals with language
assessment team.
https://recruiting.ultipro.ca/YMC5001YMGT/JobBoard/7fde8f3e-7920-4d9d-8394-
87bd44cc2330/OpportunityDetail?opportunityId=f4ff8739-2120-400c-b354-d3e2383e69cd
 Perform various administrative support duties such as keeping inventory of
office supplies; mail, fax, and photocopy as required.
 Provide support to volunteer development.
 Perform other duties as assigned

You Bring:

 Completion of some post-secondary courses in related field or equivalent

experience
 Previous administrative/clerical work experience or other relevant experience
 Knowledge of settlement services and community information resources an
asset
 Proficient with personal computer applications, e.g. Microsoft Office, Microsoft
Outlook, and Internet search engines
 Well-developed interpersonal, and relationship building skills; ability to
establish rapport and excellent communication with members, staff and
volunteers
 Excellent written communication skills
 Flexibility regarding assigned locations and working hours able to work
evenings and weekends.
 Ability to communicate in another language is an asset
 Commitment to diversity, equity, inclusion and building a sense of belonging

What you need to succeed:

 Commitment to the YMCA’s Mission, Vision and Values

 Focus on the health, safety and wellbeing of all children, youth, and vulnerable
people in YMCA programs including understanding legal and moral obligations
related to reporting suspected child abuse to Child Protection Services
 YMCA Competencies: Accountable, Relationship-Builder, Improvement-
Orientated, Team Player & Leader, Equity and Wellbeing Promoter

Why work for the YMCA?

https://recruiting.ultipro.ca/YMC5001YMGT/JobBoard/7fde8f3e-7920-4d9d-8394-
87bd44cc2330/OpportunityDetail?opportunityId=f4ff8739-2120-400c-b354-d3e2383e69cd
The YMCA of Greater Toronto is a charity that ignites the potential in people, helping
them grow, lead, and give back to their communities. We are committed to helping
our employees reach their full potential and are recognized as a great place to work.
We offer meaningful jobs and the opportunity to make a difference in the lives of
individuals and the health of our communities. See what you can expect from the
YMCA here.

Joining the Y means contributing to over 165 years of providing opportunities for
people to shine through programs and services like health and fitness, licensed child
care, camps, employment and immigrant services, education and training, and
services for youth, families, and seniors. Learn more in our 2020–2025 strategic
plan, Ignite the Light, which outlines how we are focused on boosting well-being and
promoting equity across the Greater Toronto Area.

The YMCA of Greater Toronto is committed to Diversity, Equity, Inclusion and

Belonging. We strive to remove barriers to employment and recognize that diverse
staff who reflect the communities we work in enrich the experiences of our
participants and our team. As an equal opportunity employer, we invite applications
from all qualified candidates including racialized people/people of colour, Indigenous
Peoples, disabled people/people with disabilities and members of 2SLGBTQIA+
communities.

If we can make the recruitment process more accessible for you, please let us know
when we reach out about a job opportunity so we can work with you to accommodate
your needs.

In keeping with our commitment to safety and child protection, job offers are
contingent on the successful completion of a Police Records Check. Within the first
four months and every three years thereafter, a Vulnerable Police Records Check is
required. Learn more about these checks here.

The YMCA only considers applicants who are legally entitled to work in Canada. We
thank all applicants for their interest, however, due to the volume of applications we
receive, we can only contact candidates who are selected for an interview.

Check out the next steps in our recruitment process and see what others are
saying about working at the YMCA.

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