Republic of the Philippines

Department of Health
Regional Health Office

PUBLIC HEALTH UNIT

Southern Philippines Medical Center
Bajada, Davao City 8000
Tel No. (082) 227-2731 local 4802

May 12, 2023

NOTICE OF MEETING
SUBJECT: Operationalization of the Public Health Unit (PHU) in our Hospital

In order to ensure the establishment of Health programs in our hospital, may we request to have a
meeting with the following department as scheduled below:

DEPARTMENT DATE TIME VENUE

1.Anesthesia May 22,2023 (M) 1:00-3:00 PM Anesthesia
2.Dental Medicine May 29, 2023(M) 1:00-3:00 PM Dental
3.Dermatology 9:00-11:00 AM Derma
4.Emergency Medicine May 30, 2023(T) 1:00-3:00 PM HEMB
5. HEMB
6.Pediatrics June 5, 2023(M) 1:00-3:00 PM Pedia
7.Internal Medicine June 6, 2023(T) 9:00-11:00 AM IM
8.Obstetrics and Gynecology 1:00-3:00 PM OB
9. Ophthalmology June 7, 2023((W) PHU
10.Otorhinolaryngology-Head & Neck Surgery June 8, 2023(TH) 9:00-11:00 AM ENT
11.Pathology 1:00-3:00 PM Patho
12.Family and Community Medicine 9:00-11:00 AM Kamagong
13. Engineering and Facilities Management June 9, 2023(F)
14. Housekeeping 1:00-3:00 PM
15. Psychiatry June 13, 2023(T) IPBM
16.Radiology June 14, 2023((W) Radio
17.Rehabilitation Medicine June 15, 2023((TH) 9:00-11:00 AM PT rehab
18.Surgery 1:00-3:00 PM Surgery
19.Urology June 16, 2023(F) 9:00-11:00 AM Urology
20. Orthopedic June 19, 2023(M) 1:00-3:00 PM Ortho

Agenda:
1. Latest Accomplishment Report of established programs (Please refer to HM no. 376, s. 2022)
2. Program Needs assessment (Please see attached checklists)
3. Brief Strategic Planning (Please see attached guide questions)
For any inquiry, you may contact us at PHU office: local 4802 or thru:publichealthunit.spmc@gmail.com

Yours truly,

Dr. Marocel Celeste-Montillano

PHU-Head

Noted by:

Dr. Ricardo B. Audan, FPAFP

Medical Center Chief-I
 I- ACCOMPLISHMENT REPORT

HEALTH PROGRAM: Smoking Cessation Program DEPARTMENT: Family Medicine YEAR: 2022

IDENTIFIED ACTIVITIES DATE VENUE PERFORMANCE BUDGET REMARKS

ISSUES/CONCERN CONDUCTED INDICATORS
Lack of skills and Training on October World Photo c/o LGU
training of resident Smoking 4-5 2022 Palace documentation
coordinators Cessation Hotel,
Davao Certificate of
City Attendance

MPOWER Novemb Big 8 Photo P 4,000.00

Training Course er 10-11, Hotel documentation (Personal
2022 Tagum Expenses)
City, Certificate of
Davao del Attendance
Norte

TOTAL BUDGET UTILIZED

Prepared by: Approved by:

Dr. Norjetalexis M Cabrera Dr. Charito S Casia, FPAFP
Dr. Jayzel Balleras-Olmoguez
Dr. Marleon Nitto Fabian
Dr. Mark Timothy Santos

____________________________________________________________________________________
 II- HEALTH PROGRAM NEEDS ASSESSMENT
HEALTH PROGRAM: Smoking Cessation Program DEPARTMENT: Family Medicine YEAR: 2022

CRITERIA COMPLIE REMARKS

D
I-PATIENT CARE
-Informed consent is initiated prior to initiation of care (treatment plan)
- informs the community about the services(schedule/process flow) X
- Patient education are regularly available X
- Diagnostic examinations are available X
- Medicines prescribed are available X
- Discharge instructions are provided to ensure continuity of care X
- Discharge planning are available X
- Coordinated referral to and from (Department/Facility) X
- Other Biopsychosocial needs provided/facilitated X
II-LEADERSHIP AND MANAGEMENT
- Available and functional Organizational structure X
- Presence of Vision/Mission and Goals X
- Develop its own policies and procedures X
- Conduct Evaluation and monitoring of activities to measure X
program performance
III-HUMAN RESOURCE
- Appropriate staff complement according to the program needs X
- Provided with documented Job description according to program X
function
- Staff are trained and oriented about the program X
IV-EQUIPMENT
- Availability of the needed equipment X
V- INFORMATION TECHNOLOGY
- Presence of data registry and program accessibility X
VI-INFRASTRUCTURE
- Availability of an office space X
- Dedicated area for the conduct of the program X
VII- OTHERS (Essential in the program implementation)

Prepared by: Approved by:

Dr. Norjetalexis M Cabrera Dr. Charito S Casia, FPAFP

Dr. Jayzel Balleras-Olmoguez
Dr. Marleon Nitto Fabian
Dr. Mark Timothy Santos
 BRIEF STRATEGIC PLANNING TIPS:

- First do your SWOT (Strength, Weakness, Obstacles/Opportunities, Threat) analysis

KEY STEPS IN PLANNING FOR SERVICES:

1.IDENTIFY A POPULATION:
- socio-demographics of the affected population if available
- identified risk factors

2. SITUATIONAL ANALYSIS: - Needs assessment - Burden of disease

a) Magnitude of the need: affected population : Geographical location
b) Characteristics of the Health Care System (available resources)
: Human resource
: Services – how to avail
: Training
: Information technology – registry
: Equipment
: Structure (Organizational/functional/establishment)
: Financing
: Leadership/Governance

BASIS for our assessment and analysis (HEALTH DATA)

- Annual hospital report
- Health program registry or (udrs,pidsr,oneiss)
- Doh program goals/objectives/reports

3. KEY AIM AND OBJECTIVES OF THE PROGRAM

(Identified Problem- root cause)
Understand the purpose of Objectives, targets, indicators
set priorities for the next 5 years ( Smart, Measurable, Attainable, Realistic, Time bound)

__________________________________________
 ACTION PLAN
HEALTH PROGRAM: SMOKING CESSATION PROGRAM

DEPARTMENT: FAMILY AND COMMUNITY MEDICINE

FOR THE YEAR 2023

Objectives Activities Time Frame Target Performance

Population Budget Indicator

Resources Costs
needed
Promote Hybrid 1 day Psychiatry Powerpoint Photo
the servicesMeeting (April 26, Residents presentations documentation
of the with the 2023)
Smoking Institute of Zoom as virtual Certificate
Cessation Psychiatry platform
Program and
Behavioral
Medicine
To increase Lay forum 1 day (May General Tarpaulins P 100.00 Photo
the 31 2023) Public documentation
awareness Patients IEC Materials P 100.00
of the
P 1000.00
General Incentives for
Public Invited lecturer
Patients
Services of
Smoking
Cessation
Program
(World No
Tobacco
Day)
To increase Lay forum 1-2 days SPMC Zoom Virtual Photo
the (August Employees Platform documentation
awareness 2023)
of IEC materials P 300.00 Attendance
Personnel
and Its Pre test and post
Dependents test
on the
Services of
Smoking
Cessation
Program

Prepared by: Approved by:

Dr. Norjetalexis M Cabrera Dr. Charito S Casia, FPAFP

Dr. Jayzel Balleras-Olmoguez
Dr. Marleon Nitto Fabian
Dr. Lilibeth Espinosa