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Securing Licensed Software Controls Pt1
Securing Licensed Software Controls Pt1
Securing Licensed Software Controls Pt1
License Inventory
Create an inventory of all software licenses your organization owns. Identify license types, quantities,
versions, and associated terms.
Keeping track of license renewals and expiration dates is crucial for maintaining compliance and
avoiding disruptions. Here are some steps to help you stay organized
License inventory solutions that can help you manage and track your software licenses effectively:
LicenceOne: Ideal for small businesses looking for an easy setup solution.
These tools offer various features like compliance management, detailed license records, and
automated tracking to ensure you stay compliant and optimize your software investments.
Centralize Information
Create a centralized repository (such as a spreadsheet or document) to record license details.
Include columns for license type, vendor, purchase date, renewal date, and any other relevant
information.
Set Reminders
Use calendar reminders or task management tools to alert you about upcoming renewals.
Set reminders well in advance to allow time for processing and negotiations.
Automate Notifications
If possible, configure automated notifications from vendors or licensing platforms.
Review Regularly
Schedule regular reviews (e.g., quarterly or annually) to assess license status.
Vendor Communication
Maintain open communication with software vendors.
Inquire about renewal options, pricing, and any changes to licensing terms.
Document Renewals
When renewing licenses, update your records promptly.
Avoid using unlicensed or pirated software. Here’s a brief overview of each channel.
This approach allows you to negotiate terms, receive official licenses, and access vendor support.
Examples include Microsoft’s Volume Licensing Service Center (VLSC) or Adobe’s Creative Cloud for
Teams.
Access applications via the cloud without worrying about individual licenses.
Look for features like license tracking, compliance reporting, and automated alerts.
Usage Analytics
Analyse usage data to identify underutilized or overused licenses.
Regular Audits
Conduct periodic audits using the SAM tool.
Compliance Steps:
Mitigating Risks
Monitor compliance continuously. Address any violations promptly.
Security Considerations
Symmetric
Asymmetric:
Remember that securing licensed software isn’t just about legal compliance—it’s also about
maintaining transparency, trust, and ethical standards within your organization