COMPANY MANUAL

Policy No. : IX - 1.0

Document Title : OCCUPATIONAL SAFETY AND HEALTH MANAGEMENT

Document Sub-Title : Safety Inspections

Effective : May 1, 2013

Policy Objective/Statement :

The Company understands that finding unsafe conditions and work practices by means of safety
inspections and promptly correcting them is an essential method in Safety and Health Management and
Loss Control Program to prevent accidents and work-related injuries, as well as work hazards to all
employees, customers and the general public.

Scope of Policy:

All employees of Artemisplus Express Inc, all canteen concession outlets, and company
facilities and premises.

Definition:

1.0 Loss Control - means safeguarding and protecting life, property and business operations and
preventing loss events from occurring and if loss does occur, reducing the amount of loss.

Guidelines/Procedure:

1.0 Safety Inspection and control procedures shall have two (2) objectives:

1.1 Maintaining a safe work environment and controlling the unsafe action of people; and
1.2 Maintaining good product quality and operational profitability.

2.0 Safety Inspections shall be classified as follows:

2.1 Periodic Inspections - are those scheduled at regular intervals. Such inspections are
either made weekly, monthly, quarterly, semi-annually, annually or other suitable
intervals.
2.2 Intermittent Inspections - are those done from time to time without a definite schedule
or interval.

2.3 Continuous Inspections - are those normally done on machines and equipment which
need fixed or specific operating conditions like monitored temperature (air conditioning

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 units, chillers, refs, freezers, ovens,
etc.)

2.4 Special Inspections - are those conducted to check newly installed or commissioned
machines and equipment, and to check corrective actions done on reported work
hazards and unsafe conditions and work practices.

3.0 All Safety inspections undertaken must be followed by a clearly written report. The written
report will be usually of two (2) types:

3.1 Emergency Report - made without delay whenever immediate action is necessary.
3.2 Routine Report - covers those observations and inspections of unsatisfactory (non-
emergency) conditions that should be corrected. This report should be made and
submitted not later than three (3) days after the inspection and corrected by the
concerned department within four (4) days after the submission of the report.

4.0 Canteen Outlet Managers, Store/Shop Managers and Supervisors and Facilities In-Charge shall
conduct inspections of their area of responsibility. The inspection shall cover all machines,
equipment, work areas, storage areas, work conditions and practices in their areas of
responsibility.

4.1 Inspection reports shall be prepared which will be forwarded, for evaluation and
corrective action, to the concerned Department Head, with copies furnished to the
Safety and Health Committee (S&HC) and Safety Officer.

5.0 The Department Head shall take corrective action on any unsafe work condition or practices,
unsafe areas, machines or equipment breakdown.

5.1 The Department may also refer the Inspection Report to the Safety and Health
Committee (S&HC) for assistance and other appropriate actions.
5.2 The Department Head shall require his/her Canteen Outlet managers or Supervisors to
report on the work progress in compliance with the corrective actions being
undertaken.

6.0 The Safety and Health Committee (S&HC) shall form and assign members to a sub-committee
called the Safety Inspection Group (SIG) to be headed by the Safety Officer, to conduct
inspections and make periodic checks of all unsafe conditions found in canteen outlets, shops
and stores and other Company facilities.

6.1 The Safety Inspection Group (SIG) will conduct safety inspections and make periodic
checks of unsafe conditions, practices, work hazards, equipment/machine malfunction
or breakdown, unsafe work areas, availability or absence of fire fighting equipment,
etc. and recommend corrective actions to be taken;
6.2 The Safety Inspection Group (SIG) will prepare and submit reports on their inspection
activities to the Safety and Health Committee (S&HC). The report may also include
employee violations of safety and health rules and regulations, and recommended
actions to curb such violations.

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 7.0 The Safety and Health Committee (S&HC)
shall schedule all inspections to be done by the SIG in such a way that all areas are inspected
before the monthly meeting of the S&HC.

8.0 The S&HC shall ensure that necessary compliance schedules and corrective actions are taken
by the concerned individual/s, canteen outlet, stores, shops and company facilities, after each
inspection as required.

9.0 The S&HC shall prepare and submit a written report on all safety inspections made and
corrective actions undertaken to correct the situation/s to the President/CEO with copies
furnished to all Department Heads, Canteen Outlet Managers and concerned personnel. Such
reports shall be prepared and submitted every month within seven (7) days after each S&HC
meeting.

10.0 Safety Inspection reports pertaining to unsafe conditions and hazards that may endanger the
operation of the company and which will require immediate corrective actions shall be prepared
and submitted immediately to the President/CEO. The report shall include recommended
measures and corrective actions to be undertaken for approval by the President/CEO.

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Prepared by: Approved by:

Analyn Salazar Ricardo S. Abelardo

HR Manager General Manager

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