PURCHASING TRAINING MANUAL

Project module implementation

Emirates E&I Company

Author: Mr. Joseph A.

Creation Date: 27-Aug-2019
Last Updated: 27-Aug-2019
Document Ref:
Version: A.1

Approvals:

Mr. Francis A.

Copy Number
Document Control

Change Record

Date Author Version Change Reference

27-Apr -19 Mr. Joseph A

Reviewers

Date Author Version Change Reference

27-Apr-19 Mr. Surya M A.1

27-Apr-19 Mr. Francis A A.1

Distribution

Date Author Version Change Reference

Proprietary Nature of Deliverable

This deliverable is prepared for the sole and exclusive use of the party or organization to which it is
addressed. Therefore, this document is considered proprietary to Chain-sys and may not be made available to
anyone other than the addressee or persons within the addressee’s organization who are designated to evaluate or
implement the proposal. Chain-sys deliverables may be made available to other persons or organizations only
with the permission of the Chain-sys office submitting the deliverable.
Copyright
All rights reserved. No part of this document may be reproduced or transmitted in any form by any
means, electronic or mechanical, including photocopying and recording, or by an information storage or retrieval
system, except as may be permitted, in writing, by Chain-sys.
Contents

Document Control...................................................................................................................ii

Introduction..............................................................................................................................1
Objective.............................................................................................................................1
Target Audience................................................................................................................1
Purchase Order Creation........................................................................................................2
Project Purchase Order....................................................................................................2
Introduction
Emirates E&I Co. has chosen to deploy Project module of Oracle E-Business Suite
Release 12.2.5 (hereinafter in this document referred to as ‘Oracle’).

Project module is supported by the following Oracle modules:

- General Ledger

- Payables

- Receivables

- Purchasing

- Order Management

- Inventory

- HRMS

- Oracle Time and Labor

Objective

The objective of this document is to outline detail steps that Emirates E&I team will
follow with respect to executing different Business Transactions. This document aims
to equip Emirates E&I team with requisite training to execute the business using Oracle
project module of release 12.2.5

Target Audience

The target audience for this document is the key user group of Emirates E&I team.
Purchase Order.

Import Purchases

1.1 Navigation.

Oracle Purchasing > Purchase Order > Purchase Order

1.2 Objective.

Use this form for creating new purchase order manually. This process explain how purchases order is to be
created for import item.

Following is the process given below how to create purchases order.

Navigate to Purchase order form.

1.3 Purchase order form details.

Following are the mandatory field we need fill up.

Field Name Type Description.

Operating Unit Default Operating unit defaults

Purchase order LOV The type of purchase order you want to create you assign here.
type

Supplier LOV Select from the list for which you wanted to create purchase order.

Site LOV Select the supplier site from which you will be creating PO

Ship to Default shipping address.

 Bill to Default Supplier billing address.

Buyer Default Authorized buyer name

Num Default Line number

Line type LOV For line item identification. Chose the Project Non-Stock for project
PO.
Item LOV Item details

Category Default Item category

Description Default Item Description

UOM Default Unit of measurement

Quantity Free text Details of quantity

Price Default Per unit price

Promised LOV Item promised date

Need By LOV Item required date

Contract LOV Contract purchases order number in the reference tab as shown below

DFF Project Number Enter the project number if the item chosen is the inventory item.

Click on
Click on and chose the Project Tab and enter the POET details.

Field Name Type Description.

Num Default Distribution line number

Project LOV Project Number for which the PO is created

Task LOV Task for which the PO is created

Type LOV Chose the appropriate Expenditure type.

Org LOV Chose “Emirates Electrical and Instrumentation Company” as

expenditure organization
Date LOV Expenditure Item date

Quantity Default System automatically defaults

Click on save button to save the PO and Generate the PO charge account automatically and purchase order
number will be generate by system.
 Click on .

Enter the approver name from the list in forward field and then click on . Approver of the purchases
order will be getting the notification as the below screen short.
“Click” on the notification.

“Click” on .