PAYABLE TRAINING MANUAL

Project module implementation

Emirates E&I Co.

Author: Mr. Joseph A.

Creation Date: 25-Aug-2019
Last Updated: 25-Aug-2019
Document Ref:
Version: A.1

Approvals:

Mr. Francis A.

Copy Number
Document Control

Change Record

Date Author Version Change Reference

25-Aug -19 Mr. Joseph A A.1

Reviewers

Date Author Version Change Reference

25-Aug -19 Surya M A.1

25-Aug -19 Francis A A.1

Distribution

Date Author Version Change Reference

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This deliverable is prepared for the sole and exclusive use of the party or organization to which it is
addressed. Therefore, this document is considered proprietary to Chain-sys and may not be made available to
anyone other than the addressee or persons within the addressee’s organization who are designated to evaluate or
implement the proposal. Chain-sys deliverables may be made available to other persons or organizations only
with the permission of the Chain-sys office submitting the deliverable.
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All rights reserved. No part of this document may be reproduced or transmitted in any form by any
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system, except as may be permitted, in writing, by Chain-sys.
Contents

Document Control...................................................................................................................ii

Introduction..............................................................................................................................1
Objective.............................................................................................................................1
Target Audience................................................................................................................1
Supplier Invoices....................................................................................................................2
Invoice Matching with PO...............................................................................................2
Prepayment Invoice..........................................................................................................2
Standard Invoice...............................................................................................................5
Credit Memo......................................................................................................................9
Application of prepayment...........................................................................................12
Project cost importation.......................................................................................................14
Inventory cost importation............................................................................................14
Supplier cost importation..............................................................................................16
Introduction
Emirates E&I Co. has chosen to deploy Project module of Oracle E-Business Suite
Release 12.2.5 (hereinafter in this document referred to as ‘Oracle’).

Project module is supported by the following Oracle modules:

- General Ledger

- Payables

- Receivables

- Purchasing

- Order Management

- Inventory

- HRMS

- Oracle Time and Labor

Objective

The objective of this document is to outline detail steps that Emirates E&I team will
follow with respect to executing different Business Transactions. This document aims
to equip Emirate E&I team with requisite training to execute the business using Oracle
project module of release 12.2.5

Target Audience

The target audience for this document is the key user group of Emirates E&I team.
Supplier Invoice Creation for projects.

1. Project Prepayment Invoice.

1.1 Navigation.

Oracle Payable > Invoice > Invoice

1.2 Objective.

Is to create a prepayment invoice for project (Advance to supplier).

Navigate to Invoice work bench. Enter the Invoice details

1.3 Invoice details to be entered.

Field Name Type Description

Operating unit Default System will default the operating unit based on setups.

Type LOV Supplier Invoice type. Chose the Prepayment as the invoice type for
advance to supplier.

Trading LOV Supplier name

Partner

Supplier Default Default Based on Supplier selected

Number
Supplier site Default Default Based on Supplier selected.

Invoice Date LOV Invoice Date

Invoice Free texts Invoice Number

Number

Currency Default It default based on supplier.

Amount Free text Enter the prepayment amount inclusive of tax amount

Lines

Line Type LOV Line type will be defaulting

Amount Free text Invoice line amount without tax amount

Description Free text Enter invoice line descriptions

Distribution

Item Type LOV Line type will be defaulting

Amount Free text Line amount manually can be entered

Account LOV Account code combination

Project LOV Project Number

 Task LOV Task Number

Expenditure LOV Expenditure Type

Type

Expenditure LOV Expenditure Organization

Organization

Expenditure LOV Expenditure Date

Date

Project Free text Project Quantity

Quantity

Distribution Defaults Advance to Supplier account defaults by system. Include the project
Account segment manually.

Enter above details and save. Following Screen short to show the Invoice lines and distribution from.
Distribution line.

Prepayment Invoice is create. For prepayment application we need to validate and payment should be made.

To validate prepayment click on “Action” and select “Validate”. Click on OK

Following Screen short showing the details after payment of invoice.
2. Standard Invoice.

2.1 Navigation.

Oracle Payable > Invoice > Entry > Invoice

2.2 Objective.

Is to create a standard Manual invoice with project details.

Navigate to Invoice work bench and select the invoice type as “Standard”.

2.3 Invoice details to be entered.

Field Name Type Description

Operating unit Default System will default the operating unit based on the user set ups.

Type LOV Supplier Invoice type. Chose the invoice type as Standard.

Trading LOV Supplier name

Partner

Supplier Default Default Based on Supplier selected

Number

Supplier Default Default Based on Supplier selected.

Invoice Date LOV Invoice Date

Invoice Free texts Invoice Number

Amount

Currency Default It default based on supplier. Chose invoice currency

Lines

Line Type LOV Line type will be defaulting

Distribution

Item Type LOV Line type will be defaulting

Amount Free text Line amount manually can be entered

Account LOV Account code combination

Project LOV Project Number

 Task LOV Task Number

Expenditure LOV Expenditure Type

Type

Expenditure LOV Expenditure Organization

Organization

Expenditure LOV Expenditure Date

Date

Project Free text Project Quantity

Quantity

Enter above details and Save. Following Screen short to show the Invoice lines and distribution from.

While creating a standard invoice for a customer for whom there is a prepayment is available, we will be getting
the above notification.

“Click” on and proceed.

Distribution Line

Distribution line
The screen short showing the standard invoice. Click on action to validate and create account.

3. Credit memo.

3.1 Navigation.

Oracle Payable > Invoice > Invoices

3.2 Objective.

To attach the project details in Credit memo.

The following process shows how to create project based credit memo.
Step 1 – Go to the invoice workbench
Chose the invoice type as Credit memo and enter the invoice amount in negative as shown above.

Click On Distribution and enter the project details. System automatically defaults the account code
combination

Click on Action enable Validate and Force Approvals .

4. Application of prepayment invoice.

4.1 Navigation.

Oracle Payable > Invoice > Invoice

4.2 Objective.

Application of prepayment invoice to standard invoice.

Following are the steps for application of prepayment invoice to the standard invoice.

Navigate to invoice work bench and query the invoice for which the prepayment

need to be applied.

Step1: Select invoice and click on .

Step2 : Select Apply/Unapply Prepayment then press okay.

Step3: Select the apply and prepayment on invoice

Step: 4 Click on .

Step: 5 Click on Action and validate the invoice.

Step: 6 Click on Action and Create Accounting.

Cost importation to project.

1. Inventory cost importation.

1.1 Navigation.

Project Costing > Expenditure > Transaction Import > Import Transaction.

1.2 Objective.

Is to import inventory related cost to project.

Following are the steps to be followed for importation of inventory relegated.

Step 1: Navigate to import transaction.

 Step: 2 Transaction Source to be selected in Inventory Misc.

Step: 3 then “Click” ok and submit the request. Once the request completed successfully then we can see the inventory
cost in the project.

To Check the project cost navigate to

Project costing responsibility > Expenditure> Expenditure inquiry > Project.

Enter the project and Transaction shown below

Step: 4 Enter the project number and Click on

2. Supplier cost importation.

2.1 Objective.

Is to import Supplier related cost to project i.e. service related cost.

Following are the steps to be followed for importation of inventory related.

Step 1: Go to view request.

Step:2 Run the request “PRC: Interface Supplier Costs” with project number in the parameter.

In the parameter provide the project number and submit the request. Once the request completes successfully
we can see the supplier cost in the projects.