PROJECT BILLING MODULE

TRAINING MANUAL
Project module implementation

Emirates E&I Company

Author: Mr. Joseph A.

Creation Date: 25-Aug-2019
Last Updated: 25-Aug-2019
Document Ref:
Version: A.1

Approvals:

Mr. Francis

Copy Number
Document Control

Change Record

Date Author Version Change Reference

25-Aug -19 Mr. Joseph A A.1

Reviewers

Date Author Version Change Reference

25-Aug -19 Mr. Surya M A.1

25-Aug -19 Mr. Francis A.1

Distribution

Date Author Version Change Reference

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This deliverable is prepared for the sole and exclusive use of the party or organization to which it is
addressed. Therefore, this document is considered proprietary to Chain-sys and may not be made available to
anyone other than the addressee or persons within the addressee’s organization who are designated to evaluate or
implement the proposal. Chain-sys deliverables may be made available to other persons or organizations only
with the permission of the Chain-sys office submitting the deliverable.
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All rights reserved. No part of this document may be reproduced or transmitted in any form by any
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system, except as may be permitted, in writing, by Chain-sys.
Contents

Document Control...................................................................................................................ii

Introduction..............................................................................................................................1
Objective.............................................................................................................................1
Target Audience................................................................................................................1
Project Billing.......................................................................................................................... 2
Event Creation...................................................................................................................2
Revenue Release................................................................................................................4
Invoice Release..................................................................................................................7
Project Credit Invoice.....................................................................................................10
Advance from Customer...............................................................................................10
Introduction
Emirates E&I Co. has chosen to deploy Project module of Oracle E-Business Suite
Release 12.2.5 (hereinafter in this document referred to as ‘Oracle’).

Project module is supported by the following Oracle modules:

- General Ledger

- Payables

- Receivables

- Purchasing

- Order Management

- Inventory

- HRMS

- Oracle Time and Labor

Objective

The objective of this document is to outline detail steps that Emirates E&I team will
follow with respect to executing different Business Transactions. This document aims
to equip Emirates E&I team with requisite training to execute the business using
Oracle project module of release 12.2.5

Target Audience

The target audience for this document is the key user group of Emirates E&I team.
Project Billing.

1. Event Creation.

1.1 Navigation.

Project Billing> Billing > Event> Project.

1.2 Objective.

To create a new event. You need an event for generating a customer invoice.

1.3 Event creation details.

Navigate to event from. Enter project number and click on the button.

Enter the following details for event creation.

Field Name Type Description

Task Number LOV Select the task number for which billing is to be done. This is
optional field
Task Name Default Defaults based on Task number

Event number Default Sequence number of event

Event Type LOV, mandatory Select the billing event type. Chose the “Manual” Event type for
creating the Invoice, “E&I Invoice” Event for Advance from
customer and “Manual Revenue” for recognize the revenue and bill
amount must be zero for revenue events.
 Organization LOV, mandatory Assign the “Emirates Electrical and Instrumentation Company”
organization which owns the project.
Event Date LOV Select the event date. Event date is mandatory to generate the draft
invoice.
Description Free text Enter the description required for the billing item

Billing Amount Free text Billing amount.

Revenue Free text Always make sure the revenue amount is Zero in the invoice event.
Amount
For
Bill Group Free text The bill group for grouping events for invoicing. The bill group can
be updated and deleted till a transaction is billed. Use this option to
create multi line invoices.
Currency LOV The currency of the event

Bill Hold Flag LOV The bill hold flag for this event. The options are:
No - Do not hold from billing.
Once - Hold from the next billing only.
Yes - Hold from future billing indefinitely.
Billed Flag that indicates whether this event has been billed

Revenue Hold LOV The revenue hold flag for this event. The options are:
Flag No - Do not hold from revenue accrual.
Yes - Hold from future revenue accrual indefinitely.

Save the transaction. Transaction ID will generate.

 2. Revenue Release.

2.1 Navigation.

Project Billing> Billing > Revenue Review.

2.2 Objective.

The Objective is to release the revenue.

2.3 Following are the steps for releasing the revenue.

Step1: After completion of event creation run the request “PRC: Generate Draft Revenue for a Single Project”
With project number in the parameter.

Step2: Go to review revenue i.e. Project Billing> Billing > Revenue Review. Enter the project number and click on
 .

Step: 3 select the draft revenue and Click .

Step: 4 Review the revenue details and then release the revenue by “Clicking” on Release. Then save the
transaction.

Step: 5 Run the request “PRC: Generate Revenue Accounting Events” with project number in the parameter.
 Step: 6 run the request “PRC: Create Accounting”.

To view see the revenue accounting & Cogs Accounting, in the revenue review screen select the revenue line and
tools>View Accounting1
 1. Invoice Release.

1.1 Navigation.

Project Billing> Billing > Invoice Review.

1.2 Objective.

The Objective is to release the Draft Invoice.

1.3 Following are the steps for releasing the Draft Invoice.

Step1: After completion of event creation run the request “PRC: Generate Draft Invoice for single project” with
Project number in the parameter.

Step 2: Go to review Invoice i.e. Project Billing> Billing > Invoice Review. Enter the project number and click on

.
Step: 4 select the draft Invoice and Click .

Step: 4 Review the Draft Invoice and then 1st Approve by “Clicking” on and save.
Step: 5 then release the revenue by “Clicking” on . And provide the AR Invoice date.
 Setp: 6 Run the request “PRC: Interface Invoices to Receivables” to transfer the invoice to receivable.

Step: 7 Scheduled Auto invoice master program will interface the project invoice to AR.
Step: 8 Scheduled “PRC: Tieback Invoices from Receivables” will update the tax information from AR to Draft invoice.
Step:9 To view project invoice with tax information in project navigate to invoice review screen and select the project.
1. Project credit memo.

1.1 Navigation.

Project Billing> Billing > Invoice Review.

1.2 Objective.

The Objective is create the credit invoice from projects.

1.3 Following are the steps for creating the credit invoice from projects.

Step1: Navigate to invoice review form. Enter the project number and click on

Step2: Select the draft invoice for which credit memo to be raised.
Click on

Step3: Select Cancel invoice to create credit memo for entire invoice amount. Select “Apply Concession” to create
credit memo for partialy invoice amount.

Enter the amount and click on

Step3: Draft invoice Generation. System automatically submit the PRC: Generate Draft Invoice program to create
the credit invoice.

Step4: Navigate to invoice review form to find the credit invoice created with approved status.
Step5: then release the revenue by “Clicking” on . And provide the AR Credit invoice date.

Step: 6 Run the request “PRC: Interface Invoices to Receivables” to transfer the invoice to receivable.
Step: 7 Scheduled “PRC: Tieback Invoices from Receivables” will update the tax information from AR to Draft
invoice.
 1. Advance From customer invoice.

1.1 Navigation.

Oracle Receivables> Transactions> Transactions.

1.2 Objective.

The Objective is create the advance from custom invoice for projects.

1.3 Following are the steps for creating the advance from customer invoice projects.

Step: 1 Navigate to the oracle receivable transaction workbench. Chose the transaction type as “Advance from
client”

Click on DFF to enter the Project number

Step: 2 Click on line items and enter the line details.

Click on the save button to save the changes. Close the line items and returns to header.

Click on .
To create Accounting Click on tools Create Accounting.
 1. Adjustment of advance from customer.

1.1 Navigation.

Oracle Receivables> Transactions> Transactions.

1.2 Objective.

The Objective is create the adjust advance from custom invoice after receiving the actual invoice.

1.3 Following are the steps for adjusting advance from customer invoice projects.

Navigate to Transaction workbench and query the advance from customer invoice created in the above setups.

Step: 1 Click on Action and Adjust

Chose the Activity Name “Cust Adv Adj” from LOV and type as “Line” enter the adjustment amount.
To create accounting click on tools and chose create acccounting