Project Title

Implementation of SAP Alerts for Vendor Code Validation

Background

Frequent errors in booking between duty vendor codes and freight codes have been identified
during invoice processing, despite adherence to Standard Operating Procedures (SOP) and
approval processes. These errors result in inefficiencies, and potential financial discrepancies.

Objective

The objective of this project is to develop and implement an alert and popup error system within
SAP to automatically identify and prevent incorrect vendor code tagging during invoice
processing. This will enhance accuracy, reduce errors, and improve overall efficiency.

Expected Benefits

1. Reduction in Errors: Decrease the incidence of incorrect vendor code bookings.

2. Increased Efficiency: Streamline the invoice processing workflow by reducing the need
for manual corrections.
3. Cost Savings: Minimize financial discrepancies and the associated costs of rectifying
errors.
4. Improved Compliance: Ensure adherence to SOPs and improve audit readiness by
reducing booking errors.

Solution

 Analysis: Review current SAP system and invoice processing workflow.

 Development: Design and develop an alert and popup error mechanism within SAP.
 Testing: Conduct thorough testing and user acceptance testing to ensure reliability and
accuracy.
 Training: Provide training to relevant staff on the new system functionalities.
 Implementation: Deploy the new alert system and monitor its performance.