Bid Number/बोली मांक ( बड सं या) :
GEM/2024/B/5086102
Bid Document/ बड द तावेज़
Bid Details/ बड ववरण
Bid End Date/Time/ बड बंद होने क तार ख/समय
Bid Opening Date/Time/ बड खुलने क
तार ख/समय
Bid Offer Validity (From End Date)/ बड पेशकश
वैधता (बंद होने क तार ख से)
Ministry/State Name/मं ालय/रा य का नाम
Department Name/ वभाग का नाम
Organisation Name/संगठन का नाम
Office Name/कायालय का नाम
Item Category/मद केटे गर
Contract Period/अनुबंध अविध
Minimum Average Annual Turnover of the
bidder (For 3 Years)/ बडर का यूनतम औसत
वा षक टनओवर (3 वष का)
Years of Past Experience Required for
same/similar service/उ ह ं/समान सेवाओं के िलए
अपे त वगत अनुभव के वष
MSE Exemption for Years Of
Experience/अनुभव के वष से एमएसई छूट/ and
Turnover/टनओवर के िलए एमएसई को छूट ा है
Startup Exemption for Years of Experience
and Turnover/ अनुभव के वष से टाटअप छूट
Document required from seller/ व े ता से मांगे
गए द तावेज़
Bid to RA enabled/ बड से रवस नीलामी स य कया No
Dated/ दनांक : 24-06-2024
05-07-2024 18:00:00
05-07-2024 18:30:00
30 (Days)
Uttar Pradesh
Agriculture Department Uttar Pradesh
N/a
Directorate Of Agriculture, U.p.
Event or Seminar or Workshop or Exhibition or Expo
Management Service - National; Farmer Fair Farmer
Seminar Farmer Training Farmer Field School Farmer Tour
Farmer Honor Day and Pathshala; Marketing and Promotion,
Coordination and Staffing; Buyer pre..
1 Year(s)
75 Lakh (s)
3 Year (s)
Yes
No
Experience Criteria,Bidder Turnover,Certificate (Requested
in ATC),OEM Authorization Certificate,OEM Annual
Turnover,Additional Doc 1 (Requested in ATC)
*In case any bidder is seeking exemption from Experience /
Turnover Criteria, the supporting documents to prove his
eligibility for exemption must be uploaded for evaluation by
the buyer
1 / 10
 Bid Details/ बड ववरण

Type of Bid/ बड का कार Two Packet Bid

Time allowed for Technical Clarifications

during technical evaluation/तकनीक मू यांकन के 2 Days
दौरान तकनीक प ीकरण हे तु अनुमत समय

Evaluation Method/मू यांकन प ित Total value wise evaluation

EMD Detail/ईएमड ववरण

Advisory Bank/एडवाईजर बक State Bank of India

EMD Amount/ईएमड रािश 90000

ePBG Detail/ईपीबीजी ववरण

Required/आव यकता No

(a). EMD EXEMPTION: The bidder seeking EMD exemption, must submit the valid supporting document for the
relevant category as per GeM GTC with the bid. Under MSE category, only manufacturers for goods and Service
Providers for Services are eligible for exemption from EMD. Traders are excluded from the purview of this
Policy./जेम क शत के अनुसार ईएमड छूट के इ छुक बडर को संबंिधत केटे गर के िलए बड के साथ वैध समिथत द तावेज़ तुत करने है ।
एमएसई केटे गर के अंतगत केवल व तुओं के िलए विनमाता तथा सेवाओं के िलए सेवा दाता ईएमड से छूट के पा ह। यापा रय को इस नीित के
दायरे से बाहर रखा गया है ।

(b). EMD & Performance security should be in favour of Beneficiary, wherever it is applicable./ईएमड और संपादन
जमानत रािश, जहां यह लागू होती है , लाभाथ के प म होनी चा हए।

Beneficiary/लाभाथ :
Director
Directorate Of Agriculture, U.p., Agriculture Department Uttar Pradesh, N/A,
(Deputy Agriculture Director, Kushinagar)

Splitting/ वभाजन

Bid splitting not applied/बोली वभाजन लागू नह ं कया गया.

MII Compliance/एमआईआई अनुपालन

MII Compliance/एमआईआई अनुपालन Yes

MSE Purchase Preference/एमएसई खर द वर यता

MSE Purchase Preference/एमएसई खर द वर यता Yes

2 / 10
1. If the bidder is a Micro or Small Enterprise as per latest definitions under MSME rules, the bidder shall be
exempted from the requirement of "Bidder Turnover" criteria and "Experience Criteria" subject to meeting of
quality and technical specifications. If the bidder is OEM of the offered products, it would be exempted from the
"OEM Average Turnover" criteria also subject to meeting of quality and technical specifications. In case any
bidder is seeking exemption from Turnover / Experience Criteria, the supporting documents to prove his eligibility
for exemption must be uploaded for evaluation by the buyer.
2. The minimum average annual financial turnover of the bidder during the last three years, ending on 31st
March of the previous financial year, should be as indicated above in the bid document. Documentary evidence in
the form of certified Audited Balance Sheets of relevant periods or a certificate from the Chartered Accountant /
Cost Accountant indicating the turnover details for the relevant period shall be uploaded with the bid. In case the
date of constitution / incorporation of the bidder is less than 3-year-old, the average turnover in respect of the
completed financial years after the date of constitution shall be taken into account for this criteria.
3. Years of Past Experience required: The bidder must have experience for number of years as indicated above in
bid document (ending month of March prior to the bid opening) of providing similar type of services to any
Central / State Govt Organization / PSU. Copies of relevant contracts / orders to be uploaded along with bid in
support of having provided services during each of the Financial year.
4. Purchase preference to Micro and Small Enterprises (MSEs): Purchase preference will be given to MSEs as
defined in Public Procurement Policy for Micro and Small Enterprises (MSEs) Order, 2012 dated 23.03.2012 issued
by Ministry of Micro, Small and Medium Enterprises and its subsequent Orders/Notifications issued by concerned
Ministry. If the bidder wants to avail the Purchase preference, the bidder must be the Service provider of the
offered Service. Relevant documentary evidence in this regard shall be uploaded along with the bid in respect of
the offered service. If L-1 is not an MSE and MSE Service provider (s) has/have quoted price within L-1+ 15% of
margin of purchase preference /price band defined in relevant policy, then 100% order quantity will be awarded
to such MSE bidder subject to acceptance of L1 bid price. OM_No.1_4_2021_PPD_dated_18.05.2023 for
compliance of Concurrent application of Public Procurement Policy for Micro and Small Enterprises Order, 2012
and Public Procurement (Preference to Make in India) Order, 2017.
5. Estimated Bid Value indicated above is being declared solely for the purpose of guidance on EMD amount and
for determining the Eligibility Criteria related to Turn Over, Past Performance and Project / Past Experience etc.
This has no relevance or bearing on the price to be quoted by the bidders and is also not going to have any
impact on bid participation. Also this is not going to be used as a criteria in determining reasonableness of
quoted prices which would be determined by the buyer based on its own assessment of reasonableness and
based on competitive prices received in Bid / RA process.

Additional Qualification/Data Required/अित र यो यता /आव यक डे टा

Event Or Seminar Or Workshop Or Exhibition Or Expo Management Service - National;

Farmer Fair Farmer Seminar Farmer Training Farmer Field School Farmer Tour Farmer
Honor Day And Pathshala; Marketing And Promotion, Coordination And Staffing;
Buyer Pre.. ( 1 )

Technical Specifications/तकनीक विश याँ

Specification Values

Core

Location of event National

State NA

District NA

pincode NA

Farmer Fair Farmer Seminar Farmer Training Farmer Field School

Nature of events
Farmer Tour Farmer Honor Day and Pathshala

Category of work required Marketing and Promotion , Coordination and Staffing

Event premises Buyer premise

Duration of event Full day

3 / 10
 Specification Values

Coverage of the event Photography , Videography , Report Writing , Webcasting Open for all

Boarding Lunch , snacks

Internet Facility , Certificates , Flower Decoration , Laptop , Mike and

Inclusion for the event
Sound Setup , Projector , Stage

Seating arrangement Board Room , Classroom style , Cluster/Banquet Seating

Addon(s)/एडऑन

Additional Details/अित र ववरण

Estimated/ Indicative number of

15000
participants in the event

Additional Specification Documents/अित र विश द तावेज़

Consignees/Reporting Officer/परे षती/ रपो टग अिधकार

Consignee
S.No./ . Reporting/Officer/ Number of Additional
परे षती/ रपो टग Address/पता event to be Requirement/अित र
सं. organized आव यकता
अिधकार

274304,Vikas Bhawan,
1 Menka 1 N/A
Raivndra Nagar, Padrauna

Buyer Added Bid Specific Terms and Conditions/ े ता ारा जोड़ गई बड क वशेष शत

1. Generic

OPTION CLAUSE: The buyer can increase or decrease the contract quantity or contract duration up to 25
percent at the time of issue of the contract. However, once the contract is issued, contract quantity or
contract duration can only be increased up to 25 percent. Bidders are bound to accept the revised
quantity or duration

2. Buyer Added Bid Specific ATC

Buyer Added text based ATC clauses

1. Generic

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to
25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to inc
rease the ordered quantity by up to 25% of the contracted quantity during the currency of the contract at t
he contracted rates. Bidders are bound to accept the orders accordingly.

2. Provisions for workmen compensation, insurance, public liability, property damage, insurance etc. to be
ensured by the contractor. Also, safety measures prescribed for working in Extra High Voltage & use of per
sonnel protective equipment must be adhered to.

4 / 10
3. Buyer Added Bid Specific ATC

Buyer Added text based ATC clauses

1. Generic

Without prejudice to Buyer’s right to price adjustment by way of discount or any other right or remedy ava
ilable to Buyer, Buyer may terminate the Contract or any part thereof by a written notice to the Seller, if:

I. The Seller fails to comply with any material term of the Contract.

II. The Seller informs Buyer of its inability to deliver the Material(s) or any part thereof within the stipulated
Delivery Period or such inability otherwise becomes apparent.

III. The Seller fails to deliver the Material(s) or any part thereof within the stipulated Delivery Period and/or
to replace/rectify any rejected or defective Material(s) promptly.

IV. The Seller becomes bankrupt or goes into liquidation.

V. The Seller makes a general assignment for the benefit of creditors.

VI. A receiver is appointed for any substantial property owned by the Seller.

VII. The Seller has misrepresented to Buyer, acting on which misrepresentation Buyer has placed the Purc
hase Order on the Seller.

2. Generic

Bidders are advised to check applicable GST on their own before quoting. Buyer will not take any responsi
bility in this regards. GST reimbursement will be as per actuals or as per applicable rates (whichever is low
er), subject to the maximum of quoted GST %.

3. Generic

Bidder financial standing: The bidder should not be under liquidation, court receivership or similar proceed
ings, should not be bankrupt. Bidder to upload undertaking to this effect with bid.

4. Generic

The bidder must submit a Non-Blacklisted Certificate, executed on a Rs. 100/- non-judicial stamp paper, st
ating that the firm has not been blacklisted by any Central government department, Public Sector Underta
king (PSU), State government department, or any other government office.

6. Generic

Experience Criteria: The Bidder or its OEM {themselves or through reseller(s)} should have regularly, man
ufactured and supplied same or similar Category Products to any Central / State Govt Organization / PSU /
Public Listed Company for 1 year before the bid opening date. Copies of relevant contracts to be submitte
d along with bid in support of having supplied some quantity during each of the year. In case of bunch bids
, the primary product having highest value should meet this criterion.

7. Generic

Data Sheet of the product(s) offered in the bid, are to be uploaded along with the bid documents. Buyers c
an match and verify the Data Sheet with the product specifications offered. In case of any unexplained mis
match of technical parameters, the bid is liable for rejection.

8. Generic

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to
25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to inc
rease the ordered quantity by up to 25% of the contracted quantity during the currency of the contract at t
he contracted rates. Bidders are bound to accept the orders accordingly.

9. Scope of Service

Scope of Service (Bid price to include all cost components) : Only service of Goods

10. Turnover

5 / 10
Bidder Turn over Criteria: The minimum average annual financial turnover of the bidder during the last thre
e years, ending on 31st March of the previous financial year, should be as indicated in the bid document. D
ocumentary evidence in the form of certified Audited Balance Sheets of relevant periods or a certificate fro
m the Chartered Accountant / Cost Accountant indicating the turnover details for the relevant period shall
be uploaded with the bid. In case the date of constitution / incorporation of the bidder is less than 3 year ol
d, the average turnover in respect of the completed financial years after the date of constitution shall be ta
ken into account for this criteria.

11. OEM

IMPORTED PRODUCTS: In case of imported products, OEM or Authorized Seller of OEM should have a regist
ered office in India to provide after sales service support in India. The certificate to this effect should be su
bmitted.

12. Past Project Experience

For fulfilling the experience criteria any one of the following documents may be considered as valid proof f
or meeting the experience criteria:

i. Purchase Order copy along with Invoice(s) with self-certification by the bidder that supplies against the in
voices have been executed.

ii. Execution certificate by client with order value.

iii. Any other document in support of order execution like Third Party Inspection release note, etc.

13. Financial Criteria

NET WORTH: Net Worth of the OEM should be positive as per the last audited financial statement.

14. Generic

Submission of Physical Documents. The original following documents shall be submitted physically in the s
ealed tender box prior to the bid submission closing date. The documents are to be submitted physically a
nd the responsibility for submission rests solely with the bidder. The physical receipt of these documents is
mandatory. The Technical Bids shall not be accepted if these documents are not received prior to bid openi
ng.

a. Bidder Turnover Certificate

b. Past Performance

c. Experience

d. Copy of PAN Card.

e. Copy of GSTIN.

f. Copy of Cancelled Cheque.

g. Copy of EFT Mandate duly certified by Bank.

h. Average Turnover certificate CA Certified

i. Integrity Pact

j. Declaration for PPP-MII Policy

k. Declaration for Land Border Policy

l. Non-Disclosure agreement

15. Generic

Buyer Organization specific Integrity Pact shall have to be complied by all bidders. Bidders shall have to u
pload scanned copy of signed integrity pact as per Buyer organizations policy along with bid.

16. Generic

Installation, Commissioning, Testing, Configuration, Training (if any - whichever is applicable as per scope

6 / 10
of service) is to be carried out by OEM / OEM Certified resource or OEM authorized Reseller.

17. Generic

Products supplied shall be nontoxic and harmless to health. In the case of toxic materials, Material Safety
Data Sheet may be furnished along with the material.

19. Generic

While generating invoice in GeM portal, the seller must upload scanned copy of GST invoice and the screen
shot of GST portal confirming payment of GST.

20. Generic

Bidders shall quote only those products in the bid which are not obsolete in the market and has at least 5 y
ears residual market life i.e. the offered product shall not be declared end-of-life by the OEM before this pe
riod.

21. Certificates

Bidder's offer is liable to be rejected if they don't upload any of the certificates / documents sought in the
Bid document, ATC and Corrigendum if any.

22. Generic

Bidders are advised to check applicable GST on their own before quoting. Buyer will not take any responsi
bility in this regards. GST reimbursement will be as per actuals or as per applicable rates (whichever is low
er), subject to the maximum of quoted GST %.

23. Generic

Experience Criteria: The Bidder or its OEM {themselves or through reseller(s)} should have regularly, man
ufactured and supplied same or similar Category Products to any Central / State Govt Organization / PSU /
Public Listed Company for 1 year before the bid opening date. Copies of relevant contracts to be submitte
d along with bid in support of having supplied some quantity during each of the year. In case of bunch bids
, the primary product having highest value should meet this criterion

24. Certificates

ISO 9001:2015 and 22000:2018 : The bidder or the OEM of the offered products must have ISO 9001:2015
and 22000:2018 certification.

25. Warranty

Successful bidder will have to ensure that adequate number of dedicated technical service personals / eng
ineers are designated / deployed for attending to the Service Request in a time bound manner and for ens
uring Timely Servicing / rectification of defects during warranty period, as per Service level agreement indi
cated in the relevant clause of the bid.

26. Generic

Supplier shall ensure that the Invoice is raised in the name of Consignee with GSTIN of Consignee only.

27. Warranty

Timely Servicing / rectification of defects during warranty period: After having been notified of the defects/
service requirement during warranty period, Seller has to complete the required Service / Rectification wit
hin 3 days time limit. If the Seller fails to complete service / rectification with defined time limit, a penalty
of 0.5% of Unit Price of the product shall be charged as penalty for each week of delay from the seller. Sell
er can deposit the penalty with the Buyer directly else the Buyer shall have a right to recover all such pena
lty amount from the Performance Security (PBG).Cumulative Penalty cannot exceed more than 10% of the
total contract value after which the Buyer shall have the right to get the service / rectification done from al
ternate sources at the risk and cost of the Seller besides forfeiture of PBG. Seller shall be liable to re-imber
se the cost of such service / rectification to the Buyer.

28. Certificates

To be eligible for award of contract, Bidder / OEM must possess following Certificates / Test Reports on the
date of bid opening (to be uploaded with bid): ISO.

7 / 10
 29. Service & Support

Escalation Matrix for Service Support: Bidder/OEM must provide Escalation Matrix of Telephone Numbers fo
r Service Support.

30. Warranty

OEM Warranty certificates must be submitted by Successful Bidder at the time of service. The seller shoul
d guarantee the rectification of goods in case of any break down during the guarantee period. Seller shoul
d have well established Installation, Commissioning, Training, Troubleshooting and Maintenance Service gr
oup in INDIA for attending the after sales service. Details of Service Centre’s near consignee destinations a
re to be uploaded along with the bid.

31. Service & Support

Availability of Service Centre’s: Bidder/OEM must have a Functional Service Centre in the State of each Co
nsignee's Location in case of carry-in warranty. (Not applicable in case of goods having on-site warranty). I
f service center is not already there at the time of bidding, successful bidder / OEM shall have to establish
one within 30 days of award of contract. Payment shall be released only after submission of documentary
evidence of having Functional Service Centre.

32. Generic

Malicious Code Certificate: The seller should upload following certificate in the bid:-

(a) This is to certify that the Hardware and the Software being offered, as part of the contract, does not con
tain Embedded Malicious code that would activate procedures to :-

(i) Inhibit the desires and designed function of the equipment.

(ii) Cause physical damage to the user or equipment during the exploitation.

(iii) Tap information resident or transient in the equipment/network.

(b) The firm will be considered to be in breach of the procurement contract, in case physical damage, loss
of information or infringements related to copyright and Intellectual Property Right (IPRs) are caused due t
o activation of any such malicious code in embedded software.

33. Scope of Service

Scope of service (Bid price to include all cost components) : Service Installation Testing and Commissionin
g of Goods

34. Generic

i) The complete responsibility for service/maintenance/ repair of the supplied item shall be with the succes
sful OEM/BIDDER during the warranty period and define life cycle. Further, details of after sale service sup
port should be provided along with bid documents, which will include the followings:

(1) Corresponding address of service center

(2) Telephone No.(Office)

(3) Name of Authorized Service Engineers along with mobile number & e-mail address

(4) OEM/BIDDER’s dedicated/toll Free Telephone No. for Service Support.

(5) OEM/BIDDER’s Escalation Matrix with Telephone Numbers for Service Support.

3. Forms of EMD and PBG

Bidders can also submit the EMD with Account Payee Demand Draft in favour of

Deputy Agriculture Director, Kushinagar

payable at
Kushinagar
.

8 / 10
 Bidder has to upload scanned copy / proof of the DD along with bid and has to ensure delivery of hardcopy
to the Buyer within 5 days of Bid End date / Bid Opening date.

4. Buyer Added Bid Specific ATC

Buyer uploaded ATC document Click here to view the file .

Disclaimer/अ वीकरण

The additional terms and conditions have been incorporated by the Buyer after approval of the Competent
Authority in Buyer Organization, whereby Buyer organization is solely responsible for the impact of these clauses
on the bidding process, its outcome, and consequences thereof including any eccentricity / restriction arising in
the bidding process due to these ATCs and due to modification of technical specifications and / or terms and
conditions governing the bid. If any clause(s) is / are incorporated by the Buyer regarding following, the bid and
resultant contracts shall be treated as null and void and such bids may be cancelled by GeM at any stage of
bidding process without any notice:-

1. Definition of Class I and Class II suppliers in the bid not in line with the extant Order / Office Memorandum
issued by DPIIT in this regard.
2. Seeking EMD submission from bidder(s), including via Additional Terms & Conditions, in contravention to
exemption provided to such sellers under GeM GTC.
3. Publishing Custom / BOQ bids for items for which regular GeM categories are available without any
Category item bunched with it.
4. Creating BoQ bid for single item.
5. Mentioning specific Brand or Make or Model or Manufacturer or Dealer name.
6. Mandating submission of documents in physical form as a pre-requisite to qualify bidders.
7. Floating / creation of work contracts as Custom Bids in Services.
8. Seeking sample with bid or approval of samples during bid evaluation process. (However, in bids for
attached categories, trials are allowed as per approved procurement policy of the buyer nodal Ministries)
9. Mandating foreign / international certifications even in case of existence of Indian Standards without
specifying equivalent Indian Certification / standards.
10. Seeking experience from specific organization / department / institute only or from foreign / export
experience.
11. Creating bid for items from irrelevant categories.
12. Incorporating any clause against the MSME policy and Preference to Make in India Policy.
13. Reference of conditions published on any external site or reference to external documents/clauses.
14. Asking for any Tender fee / Bid Participation fee / Auction fee in case of Bids / Forward Auction, as the
case may be.
15. Any ATC clause in contravention with GeM GTC Clause 4 (xiii)(h) will be invalid. In case of multiple L1
bidders against a service bid, the buyer shall place the Contract by selection of a bidder amongst the L-1
bidders through a Random Algorithm executed by GeM system.

Further, if any seller has any objection/grievance against these additional clauses or otherwise on any aspect of
this bid, they can raise their representation against the same by using the Representation window provided in
the bid details field in Seller dashboard after logging in as a seller within 4 days of bid publication on GeM. Buyer
is duty bound to reply to all such representations and would not be allowed to open bids if he fails to reply to
such representations.

This Bid is governed by the General Terms and Conditions/सामा य िनयम और शत, conditons stipulated in Bid and
Service Level Agreement specific to this Service as provided in the Marketplace. However in case if any condition
specified in General Terms and Conditions/सामा य िनयम और शत is contradicted by the conditions stipulated in
Service Level Agreement, then it will over ride the conditions in the General Terms and Conditions.
In terms of GeM GTC clause 26 regarding Restrictions on procurement from a bidder of a country which shares a land border with India, any bidder from a country which
shares a land border with India will be eligible to bid in this tender only if the bidder is registered with the Competent Authority. While participating in bid, Bidder has to
undertake compliance of this and any false declaration and non-compliance of this would be a ground for immediate termination of the contract and further legal action

9 / 10
in accordance with the laws./ जेम क सामा य शत के खंड 26 के संदभ म भारत के साथ भूिम सीमा साझा करने वाले दे श के बडर से खर द
पर ितबंध के संबंध म भारत के साथ भूिम सीमा साझा करने वाले दे श का कोई भी बडर इस िन वदा म बड दे ने के िलए तभी पा होगा
जब वह बड दे ने वाला स म ािधकार के पास पंजीकृ त हो। बड म भाग लेते समय बडर को इसका अनुपालन करना होगा और कोई भी
गलत घोषणा कए जाने व इसका अनुपालन न करने पर अनुबंध को त काल समा करने और कानून के अनुसार आगे क कानूनी कारवाई
का आधार होगा।

---Thank You/ ध यवाद---

10 / 10