PROJECT MANAGEMENT PLAN

Summary Project Execution Plan

 COMAH proposes in this technical proposal an execution of the work in stages: -
 An engineering stage for all facilities, including site survey, generic specifications and
construction drawings and procedures based on contract document.
 Procurement of all materials based on the contract documents and the site survey.
 Inspection Survey on the Pipelines to record routine condition data, Design and Installation of
the Solar CP System with Test Posts & Lightening Protection, the Pipeline Segmental
Replacement and Repairs, Pipeline Route Access Grading, and the associated Civil Works of
Fencing, Security Guard House Building, Irish Drift Works, ROW Eroded Portions Reclamation
and other necessary activities to clean up and renew the specified structures.

1.0 Project Control Procedures

A dedicated project procedure / manual shall be prepared for approval by CLIENT detailing the project
activities such as: -
 Project schedule, progress measurement and reporting.
 Change and query control to drawings.
 Document and distribution control.
 Acceptance of equipment or installations.

1 Meetings
COMAH shall lead all meetings and minutes taken by the team, but jointly agreed and signed by
CLIENT.

Meetings shall be held weekly and monthly and as required throughout the Contract duration. Direct
meetings between our engineers, Sub-contractor, vendors, suppliers and CLIENT shall be accepted with
notice to project manager and CLIENT appointed lead representative.

Moreover, specific meetings shall be held as appropriate, particularly kick-off meetings. Minutes of
meeting even without CLIENT representatives shall be copied to the CLIENT.

Kick-off meeting
This meeting shall take place within fourteen (14) calendar days after the Contract effective date.

In the course of the meeting, the following issues shall be addressed: -

 Presentation of representatives of both parties.
 Presentation of the main branches of COMAH organisation.
 Definition of the roles of each authority or person.
 Determination of 'accounting' dates, and frequency/dates of meetings.
 Confirmation of COMAH mobilisation plan.
 Short term planning schedule.
 Review of the work schedule.
  Any other business.

Weekly meetings
These meetings shall take place weekly during the project period on a day and place to be agreed in the
kick-off meeting.
They shall cover, but not limited to, the following points: -
 Review of the previous meetings with regard to action items.
 Report on the progress during the previous week.
 Report on the actions of the previous week.
 Plan for the coming week / action to be taken / constraints to be emphasized.
 Meetings to be scheduled.
 Areas of concern.
 Miscellaneous / any other business.

Monthly meetings
These meetings shall take place during the period of the Contract at a monthly interval, on a day and
place to be agreed in the kick-off meeting. This monthly meeting shall generally be held after the
issuance of the monthly progress report. The agenda for this meeting indicated in the monthly report and
shall cover the following points.

 Review of the previous meetings with regard to action items.

 Report on the state of progress of the project and decisions taken since the last meeting.
 Review of the monthly progress report.
 Examination of the project progress curves and the schedule.
 Review of the critical points of the project.
 Programme planned for the following period.
 Quality and safety issues.
 Area's of concern.
 Miscellaneous / any other business outstanding issues.

Technical meetings
These meetings shall be held, in mutual accordance, to deal with technical detailed subjects. There are no
particular rules, except convocation and minutes approved by the parties, and decisions taken shall be
confirmed to the CLIENT representative.

Daily safety / toolbox meetings

During the project period daily safety / toolbox meetings shall be held in order to indoctrinate the
workers on safety and the hazards during the project activities that particular day. Attendee's list and
subjects discussed shall be made available to the CLIENT for perusal.
2 Reporting
 Reports, daily, weekly and monthly shall be prepared as required for the progress and traceability of the
project and shall be administrated by COMAH.

Monthly Progress Report (for Workscopes that take months)

A monthly progress report shall be prepared, consisting of the following: -
1. A narrative section covering the achievements for the period, explanation for the deviations,
problems encountered significant occurrences, and the status of the work, against the original
project schedule.
2. Status of quality and safety related activities, including quality/safety register and accident
reporting.
3. A summary of actions planned for the next month.
4. Details of any delays likely to impede on the work, and a proposal for overcoming these delays.
5. Documents register detailing documents issued / received and other relevant information and
communication.
6. Bar charts, manpower histograms, S-curve representing planned/actual progress.
7. Document register, as required: procurement, material control, and variation orders.
8. Photographs file (using digital camera).
9. Quality, safety, environment main events occurred and actions taken.

Weekly reports
This report shall be submitted to CLIENT each Monday morning. The layout shall include, but not
limited to, the following items: -
 Work carried out during the week, with a comparison to the forecast of the schedule.
 Work schedule for the next fortnight.
 Critical aspects and headlines.
 Status of engineering and fabrication queries.
 Status of the procurement.
 Recapitulation of personnel on site against the schedule and provision of the next fortnight.
 Quality and safety: accidents, numbers of hours lost, non-conformity, etc.

3 Engineering Procedure and Practice

Good engineering is distinguished by the fact that simultaneously engineering and management
principles and skills are utilised. COMAH has the ability to apply these engineering skills and has the
organisation and direct resources based on a long experience working in the oil and gas industry.

This engineering procedure shall highlight the work execution plan in compliance with standard codes,
engineering tools, and PC software. License agreements and copyrights of all software and hardware
(including documentation) shall be respected.
Codes, Standards and International Industrial Regulations
COMAH shall follow local, client's and international standards where applicable and others related to
international professional bodies such as: -
 Council of Registered Engineers in Nigeria (COREN)
 Nigerian Society of Engineers (NSE)
 Nigerian Institute of Safety Personnel (NISP)
 American Society of Mechanical Engineers (ASME)
 American Petroleum Institute (API - USA)
 National Association of Corrosion Engineers (NACE)
 American Society of Testing and Materials (ASTM)
 Manufacturers Standardization Society (MSS)
 American Welding Society (AWS)
 Pipe Fabrication Institute (PFI)
 Structural Steel Painting Council (SSPC)
 British Standardization Institute (BSI)
 International Electrochemical Commission (IEC)
 International Standard Organisation (ISO)

Nigerian Legislation
Mineral Oils Acts of Nigeria - Minerals (Safety) Regulations (MOR 1993)
Nigeria Factories Decree (1987)

International Industrial Regulations

API 2220 Improving owner and contractor safety performance
BS 6079 Guide to project management
BS 7430 Code of practice for earthing
BS 7671 Requirements for electrical installations (IEE wiring regulations)
BS 8800 Guide to occupational health and safety management systems
IEC 79 Electrical apparatus for explosive gas atmospheres
IEC 529 Degrees of protection by enclosures (IP code)
IEC 1024 Protection of structures against lighting
IP MCSP Model code of safe practice
Part 1 Electrical
Part 15 Area classification code for petrochemical installations
Part 18 Occupational health
ISO 31 General principles concerning qualities, units and symbols
ISO 1000 SI units and recommendations for the use of their multiples and certain other
units
ISO 3511 Process measurement control functions and instrument representation
ISO 8402 Quality vocabulary
 ISO 9002 Quality systems - Model for quality assurance in production and installation
ISO 9004-2 Quality management and quality system elements - Guidelines for services
ISO 9004-4 Quality management and quality system elements - Guidelines for quality
improvement
ISO 9005 Guidelines for quality plans
ISO 14 001 Environmental management systems

HSE Procedures
COMAH is familiar with procedure manuals related to quality, safety, protection of the environmental,
heath and community related aspects, especially to the following procedures.
HSE manual - Hazards and Effect Management Tools and Techniques
Design
Construction and commissioning
Job hazard analysis
HAZOP
Guidelines to permit-to-work (PTW)
4 Procurement Procedure
COMAH shall execute all contractor procurement activities and be responsible for the issuing of
purchase orders, expediting inspection of the purchase orders, including quality aspects and the delivery.
Materials involved are all materials required for the successful completion of the project.

All equipment and materials shall be new, and certified as required in the material specifications,
supplied in the Contract. In selecting a vendor, COMAH shall take into account technical, economic and
financing issues and CLIENT preferred vendor list. In selecting the sources for equipment, materials and
supplies, COMAH shall maximise the utilisation of the Nigerian national resources, when price, quality
and delivery meet the requirements of the Work.

It is understood that COMAH knows and has taken into account all current rules in force in Nigeria
regarding the items which are produced locally and whose import is forbidden and/or is subject to the
payment of extra custom duties.

The procurement activities and responsibilities comprise the issuing of purchase orders, expediting
inspection of the purchase orders, including quality aspects and the delivery. Materials involved are all
additional materials required for the successful completion of the project.

Material Requisitions
Based on project specifications, drawings, CLIENT standard requisition sheets, material requisitions
shall be prepared by the engineering group. These material requisitions will be submitted to CLIENT for
approval, and will be used for material purchase orders.
Dedicated database applications for MTO and material tracking system.

Also for requisition and purchase orders data control form part of the database, with relations, queries
and specific reports.

Updates of the database (reports) may be issued as required, but at least every month as part of the
monthly issue of the progress report.
Tracking of materials and vendor documentation is covered in “queries” with flags, in the database.

Vendor documents are requested as per the requisition sheet.

Purchase Orders Expediting

COMAH shall perform all expediting functions to control the quality and progress of the work in
vendor's shops.

COMAH shall be responsible for inspection and testing in the vendor's facility in order to show
conformity to the specifications, drawings and requirements. Inspection and testing shall be in
accordance with a detailed procedure to be developed by COMAH and approved by CLIENT, in the
absence of an existing one.

COMAH shall be responsible for the issuance of the required certification of the equipment based on
national and international rules and regulations. All relations with the concerned authorities to receive the
appropriate certificates shall be arranged by COMAH. All original certificates shall be handed over to
CLIENT after completion of the Project.

If COMAH does not intend to inspect certain items, he shall notify CLIENT for approval. COMAH shall
remain entirely responsible for the item, independent of the witness of the tests.

In addition to COMAH inspection services, CLIENT may appoint, at its own expense, an inspection
agency to act as his representative, for inspection and testing purposes.

COMAH shall inform CLIENT about every test and inspection executed, wherever located. CLIENT has
the right to witness any of these tests against no additional costs.

COMAH shall inform CLIENT about every successfully executed test and consequently the release for
transport to site.

Material Inspection
All 'free issue' materials will be collected from CLIENT, whenever applicable. An inspection will be
executed for visual damage. A record stating the contents and quality will be issued as well as any
damage on materials when received.
 The materials will be stored and preserved in an appropriate shelter and in accordance with the
vendor/supplier's specifications. The storage will be permanently secured and protected. Any material
collected to be installed will be recorded. The record is available for the CLIENT for perusal at any
moment of the project 'lifetime'.

Materials procured by COMAH will be handled as the 'free issued' materials.

Material Handling, Receiving/Storage

COMAH shall store and preserve all materials in an appropriate shelter and in accordance with the
vendor/supplier's specifications. The storage shall be permanently secured and protected. Any material
collected to be installed shall be recorded. The record shall be available for CLIENT for perusal at any
moment of the project 'lifetime'.

The procedure shall ensure the proper handling of equipment and components: -
 To control the handling of products and parts from the point of receipt through storage, until they
are sent to the final destination.
 To ensure material is moved or handled in a safe manner that prevents damage or deterioration.
 To provide secure storage areas to prevent damage or deterioration of product, pending use or
delivery.
 To preserve product integrity and product identification through packaging materials.
 To ensure that the product is protected after final inspection and test, and where contractually
applicable, to protect the product through delivery to the customer.

COMAH shall assign a material co-ordinator handling all goods through the manufacturing process and
packaging of finished goods prior to shipment.

5 Construction Procedure
COMAH will carry out design where applicable, procurement, expediting/ inspection of procured
materials, fabrication, pipeline coating, site inspection, and all associated activities. This will be in
accordance with the CLIENT requirements, specifications, national and international codes and
standards.

All the personnel including the sub-contractors shall be familiarised with the CLIENT rules and
regulation regarding safety, security, loss prevention and the hazard of the works, a ‘permit-to-work’
(PTW) and a ‘hot-work-permit’ (HWP) system where applicable will be effective.

All work activities shall be duly planned and organised before commencement of the work. Resources,
facilities and materials shall be provided on time to avoid delays or rework. The personnel shall be
qualified for the operations they shall carry out.
The responsibility for the quality and safety of the work is on those managing, supervising, planning the
work and those performing the activities. However, inspection during the fabrication, coating,
dismantling and installation, provides assurance that the required quality is being obtained in accordance
with the specifications and procedures.

After the completion of the various stages of work a ‘mechanical completion’ certificate shall be issued
to CLIENT in order to continue in the next stage of the project.

After the completion of the works, the site will be cleared and cleaned by removal of all temporary
facilities, excess materials, removed materials, surplus materials.

Pre-Mobilisation Inspection
An arrangement shall be made for the pre-mobilisation audit on COMAH’ personnel, plant and
equipment billed for the job, prior to mobilisation. The audit shall cover the HSE programme for the
work, and shall be conducted by quality and safety department. The purpose of such audit is to ascertain
the level of awareness and compliance with HSE requirements enshrined in the contract.

COMAH shall prepare and issue to CLIENT for approval, and shall be checked during the pre-
mobilisation audit, such as: -
 Emergency, contingency and MEDEVAC procedure
 Work procedure and hazard analysis
 Accident reporting procedure
 Personnel list and job procedure
 Work competency certificates for personnel
 Health certificates for personnel
 Equipment list and current survey certificates
The audit findings shall be documented and distributed to all action parties for any possible corrective
action.

A follow-up pre-mobilisation audit shall be arranged to ensure that points raised in previous audits have
been complied with. Mobilisation of personnel and equipment to project site shall be made if the audit
team certifies that all pre-mobilisation conditions have been met.

A copy of such certificate shall be retained at the project site.

Inspection
COMAH shall execute QC-inspections and audits to verify that the works are in conformance with the
specified requirements. These inspections shall also verify the operational readiness of the Platform
works.

Aspects to be inspected shall be: -

  The installation is in accordance with the specific requirements.
 The workmanship is satisfactory.
 Items have not sustained physical damage.
 All non-conformances have been corrected as required.
 Safety features are being used and comply with the applicable codes and regulations.
 Item identification has been preserved.

The inspection techniques selected shall be determined by considering the characteristics and parameters
to be measured. The basic criteria for the selection of the inspection techniques and processes are the
requirements of the applicable specifications, codes and standards.

When physical inspection of completed items is impossible, indirect control by monitoring of the
processing methods, equipment and personnel shall be performed. Inspection and process monitoring will
be performed when control is inadequate without both.

Inspections and audits shall be documented by COMAH, using reports, checklists, calibration sheets, etc.
COMAH shall notify the CLIENT, or its representative of every inspection or audit.
6 Acceptance and Close-out
Any non-conformance or punch list item during the project execution need to be corrected to a mutual
satisfaction, before any acceptance protocol and close out can be initiated. The acceptance is established
on a satisfactory performance of the work.

Upon completion and satisfactory performance of the system, an acceptance certificate shall be issued to
CLIENT as a hand-over.

A close out report will consist of: -

 As built/commissioned mark-up of all drawings and documentation.
 Mark-up of the data sheets.
 Report reflecting a summary of the lessons learned, changes to the original issued documents,
actual versus planned costs/manpower, etc.