Race briefing

Cycle Lab Gauteng High School MTB Series #1

Prime View Adventure and Leisure
20 April 2024
Welcome to the 1st event in the Cycle Lab Gauteng High School Series 2024! It takes place
at Prime View Adventure and Leisure. Parking access at main school gate off Olifants
Fontein Rd Address: Cnr Old Olifantsfontein (R101) and Olifantsfontein Road (R562),
Olifantsfontein, Midrand
PARKING PLAN

All Vehicles to enter main gate at

Olifantsfontein RD. Marshals will
PARKING PLAN guide vehicles onto the open field to
the right of access rd.

Gazebo drop off will be allowed at

the parking area indicated on the
map. No vehicles will be allowed on
the race village area at any time.

OVERALL SITE PLAN

RACE VILLAGE
THE ROUTE

The Course

The course at Prime View is relatively flat and most of the features and obstacles can be found in the
Cycle Lab and Garmin key sections. The Course starts on a wide jeep track going up hill, onto a long
start straight. Then turns right towards the track itself. Around 750m on Lap one, continue straight.
On Lap two turn left into the Cycle Lab Final XCO section. Tight turns, berms and rollers. Take caution
on the first lap. Upon exit left turn onto the same jeep track. This is a fast section and quite wide. At
around 1.8 km we have a sharp left turn. Prime view has plenty of loose gravel and these turns can
be treacherous. Caution should be applied on sharp corners. At 2.25 km we turn right. The route
then makes it way at around towards the Garmin Key Section. A series of tight corners, rollers and
berms. The final part of the course is rather fast and the Ciovita bridge can be found at around
4.45km. This is the final stretch before the race village. If it is your last lap, the finish line is in the
race village, otherwise continue with the course in front of the restaurant and continue round to
start your next lap. ENJOY!
 NOTES:

Marshals: Marshals will be placed throughout the course to control route, monitor riders and
control traffic intersections.

Medics: Will be mobile. Stationed on the race village field and strategically on the route.

Number Boards are mandatory before you are allowed to ride.

Friday:
From 14h00- 17h00 the complete course will be open for practise.

PLEASE DO NOT TAKE TO THE COURSE BEFORE IT HAS BEEN CLEARED BY OFFICIALS

Racing format, course and regulations

The race format is XCO, thus lap racing. Commissaires to decided amount of laps according to
regulations. The course is approximately 6 km long and the following categories (for both genders)
will take part:

Sub-junior: 13-14

Youth-15

Youth-16

Junior -17

Junior-18/19

The number laps per category is determined by the Chief Commissaire. The regulations that apply
for the event is that of Schools Cycling South Africa. It is the responsibility of the rider and team
managers to know the regulations.

Schools are encouraged to wear uniquely branded school kit. Extracts from the regulations:

➢ Helmets are compulsory.

➢ No sleeveless shirts
➢ No camera on helmet or chest

Number boards and registration

Registration will take place on Friday (next to the shed) from 14h00 – 17h00 and on Sat from 06h30
– 10h00 (at the start finish line)

Before you can race or practise, riders need to register.

➢ Numbers will be checked.

➢ Race numbers will be allocated
➢ Returning Riders must bring their existing number boards with, please remember to bring
cable ties with! You will race with the same number as last year.
➢ Returning riders that have a lost their boards will need to purchase a new one and a new
number will be assigned to you for the duration of the series. Lost boards will be replaced at
R100 each.
➢ New riders will receive their number boards at registration. This board must be kept for the
remainder of the series and for however long the student intends to compete in the Cycle
Lab School series.
➢ No Board = no result= no standing in the Series
PRE-RIDE Bike Check

A pre-ride bike check is mandatory. If you are not sure, please ask for assistance with Cycle Lab staff.

➢ NB. Ensure that your handle bars have bar ends. This can be extremely dangerous.
➢ Ensure that Stem and Headset are secured
➢ Check you chain to make sure it is clean and lubed.
➢ Check your tires at least 30min before you ride.
➢ Check that brakes work
➢ Do a test ride before you get to the start line.
➢ Make sure that you have a water bottle…

Race program
Friday:
Registration will be open on Friday afternoon from 14:00 until 17:00.

All new riders can collect their number boards from registration desk.

14h00 -17h00 Full course open for practise.

PLEASE DO NOT TAKE TO THE COURSE BEFORE IT HAS BEEN CLEARED BY OFFICIALS

Saturday:
ALL RIDERS TO ARRIVE AT LEAST 1 HOUR BEFORE THEIR SCHEDULED RACE TIME.

**Times are subject to change**

**be in the start chute 15min early**

PLEASE NOTE due to the girls group being too big to go off as one it has been split

The Girl groups will get colour coded stickers in addition to the age group:

➢ Sub Junior Girls – Purple

➢ Youth 15 Girls – Pink
➢ Youth 16 Girls – Green
➢ Junior 17 Girls – Yellow
➢ Junior 18, 19 Girls – Orange

Depending on size of Sub Junior Boys and Youth 15 Boys this age category might be split in two
groups with an even split on seeding. This is done in the interest of safety.

Due to the time constraints that an extra category places on the program, we are also reverting to
one prize giving for everyone at the end of the programme.

Age Group Start time Race time per rules

Sub Junior boys 08:00 25-35min
Youth Boys u/15 08:50 35-45min
Youth Girls u/15 09:40 35-45min
Sub junior Girls 09:42 25-35min
Junior Girls u19/18 10:25 50-60min
Junior Girls u/17 10:28 50-60min
Youth Girls u/16 10:31 40-50min
Youth Boys u/16 11:30 40-50min
Junior Boys u/17 12:20 50-60min
Junior Boys u19/18 13:20 50-60min
 14:20 ONE PRIZE GIVING for all

PLEASE NOTE THAT THIS IS SUBJEC TO CHANGE IF Sub Junior and Youth 15 Boys need to be
split.
* Laps will be confirmed by the appointed Chief Commissaire
* Subject to change
* If you practise on Friday you must have a number board

Tech/feed Zone

Schools are encouraged to setup gazebos adjacent to the tech/feedzone in the demarcated area.
Schools are only allowed to have one gazebo that fronts the course. They can have more behind this
gazebo. Prime View is a tight area so please be considerate.

No open fires are allowed. School using gas to warm meals shall have a fire extinguisher available.
Please note: NO VEHICLES WILL BE ALLOWED ON THE FIELD.

PLEASE RESPECT THE CRICKET PITCHES AND SCHOOL PROPERTY.

Ensure that gazebos are fixed to the ground by using the guy ropes and steel rods.

Technical / feed zone:

➢ The Tech/Feed Zone will be cordoned off with Fencing. A Dedicated area for technical and
feeding will be created. You may only fee and offer assistance in this area. Only Team
Managers may enter this area.

If you do not adhere, the rider may be disqualified from the race.

➢ Parents and riders must be aware of good practice in the technical/ feed zone.
➢ No crossing of the race line is permitted.
➢ No outside assistance/fellow riders
➢ No BACK TRACKING
➢ Exit and Entry of Course At Same point /place
➢ Do not throw water bottles in the feed/ TechZone.
➢ Adhere to Team Managers and organisers instructions.
➢ Do not enter the course at any point.
➢ Only feed from the side of your school gazebo
➢ Only feed and offer assistance in the area created for this purpose.

Female categories

To distinguish the female riders apart the following color code (round sticker) will be used:

Sub-Junior: Purple

Youth-15: Pink

Youth-16: Green

Junior-17: Yellow

Junior-18: Orange

There will be small colored stickers available that every rider must put on her number board.
Categories and their colours
Please note that you can and must use your number board from 2023. If you have lost your board,
you will be given a new number in the number category illustrated below.

The Girl groups will get colour coded stickers in addition to the age group:

➢ Sub Junior Girls – Purple

➢ Youth 15 Girls – Pink
➢ Youth 16 Girls – Green
➢ Junior 17 Girls – Yellow
➢ Junior 18, 19 Girls – Orange

To distinguish the various categories following colour code will be used at the bottom of race boards
race boards:

Sub-Junior Black Strip (5000-5999)

Youth 15 Orange Strip (1000 – 1999)

Youth-16: Green strip (2000 – 2999)

Junior 17: Red Strip (3000 – 3999)

Junior-18, 19: Blue strip (4000 – 4999)

Points and Leaders jersey

Only Category leaders (based on points collected throughout the series) will be awarded The Ciovita
leaders jersey. Only category leaders at the start of each race, may wear the jersey. For more info
contact Joanita at

The following point system will be used for the series: admin@cyclelabmtbseries.co.za

Timing

Timing will be done by Bouttime. All queries regarding timing must be sent via email to
info@bouttime.co.za no later than 48hours after the event.

Results

All results are provisional until confirmed by SA School Cycling no later than Wednesday after race
day. Final results to be published by 12 on Wed after each race.

Any queries on results need to be sent to admin@cyclelabmtbseries.co.za

No later than 12 on Tue after each race. After this time, now queries will be accepted.
Contact
All queries to Joanita admin@cyclelabmtbseries.co.za

Web Site: https://cyclelabmtbseries.co.za/

Cycle Lab Vouchers and give-away

Each entrant will receive R200 voucher to any Cycle Lab Store. This will be sent digitally after the
event. It is there for imperative that the child’s (or child’s parent) number be given when entering.

Queries

Timing queries: info@bouttime.co.za

Admin Queries: Joanita van Staden: admin@cyclelabmtbseries.co.za

Race queries, report to commissaire