Race briefing

Cycle Lab Gauteng High School MTB Series #2

PTA Boys High School
25 May 2024
Welcome to the 2nd event in the Cycle Lab Gauteng High School Series 2024! It takes place at
PTA Boys High. Parking access at main school gate off Ropers st. Address: 251 Roper St,
Brooklyn, Pretoria

PARKING PLAN

All Vehicles to enter via Ropers st (off Lynnwood rd) Take the second exit right at the traffic circle in
to Justice Mahomed rd, where patrons will be marshalled onto the rugby field and shown where to
park.

Access to race Village will be via the one entrance and exit indicated by light blue arrow.

Parking area will be controlled by PTA Boys high staff- who have experience in larger events.
 OVERALL SITE PLAN

NOTES:

Marshals: Marshals will be placed throughout the course to control route, monitor riders and
control traffic intersections.

Medics: Will be mobile. Stationed on the race village field and near the main school building.
Practise: TAKE NOTE! The course will ONLY be open from 14:00 – 17:30 on Friday for practise. No
riders on the course before this time. Please follow instructions from organisers on route to follow.

Number Boards are mandatory before you are allowed to ride.

Friday:
From 14h00- 17h00 the complete course will be open for practise.

PLEASE DO NOT TAKE TO THE COURSE BEFORE IT HAS BEEN CLEARED BY OFFICIALS

The Course

The Course starts on the school grounds, onto a long start straight. Then meanders through the
school and single-track Forest section. It passes the front of the main school building and feeds back
onto the field once more. Full of variety and single track.

Racing format, course and regulations

The race format is XCO, thus lap racing. Commissaires to decided amount of laps according to
regulations. The course is approximately 6 km long and the following categories (for both genders)
will take part:

Sub-junior: 13-14

Youth-15

Youth-16

Junior -17

Junior-18/19
The number laps per category is determined by the Chief Commissaire. The regulations that apply
for the event is that of Schools Cycling South Africa. It is the responsibility of the rider and team
managers to know the regulations.

Schools are encouraged to wear uniquely branded school kit. Extracts from the regulations:

➢ Helmets are compulsory.

➢ No sleeveless shirts
➢ No camera on helmet or chest

Number boards and registration

Registration will take place on Friday (next to the shed) from 14h00 – 17h00 and on Sat from 06h30
– 10h00 (at the start finish line)

Before you can race or practise, riders need to register.

➢ Numbers will be checked.

➢ Race numbers will be allocated
➢ Returning Riders must bring their existing number boards with, please remember to bring
cable ties with! You will race with the same number as last year.
➢ Returning riders that have a lost their boards will need to purchase a new one and a new
number will be assigned to you for the duration of the series. Lost boards will be replaced at
R100 each.
➢ New riders will receive their number boards at registration. This board must be kept for the
remainder of the series and for however long the student intends to compete in the Cycle
Lab School series.
➢ No Board = no result= no standing in the Series

PRE-RIDE Bike Check

A pre-ride bike check is mandatory. If you are not sure, please ask for assistance with Cycle Lab staff.

➢ NB. Ensure that your handle bars have bar ends. This can be extremely dangerous.
➢ Ensure that Stem and Headset are secured
➢ Check you chain to make sure it is clean and lubed.
➢ Check your tires at least 30min before you ride.
➢ Check that brakes work
➢ Do a test ride before you get to the start line.
➢ Make sure that you have a water bottle…

Race program
Friday:
Registration will be open on Friday afternoon from 14:00 until 17:00.

All new riders can collect their number boards from registration desk.

14h00 -17h00 Full course open for practise.

PLEASE DO NOT TAKE TO THE COURSE BEFORE IT HAS BEEN CLEARED BY OFFICIALS

Saturday:
FINAL PROGRAMME
 .

ALL RIDERS TO ARRIVE AT LEAST 1 HOUR BEFORE THEIR SCHEDULED RACE TIME.

**Times are subject to change**

**Be in the start chute 15 min early**

PLEASE NOTE due to the girls group being too big to go off as one it has been split

The Girl groups will get colour coded stickers in addition to the age group:

➢ Sub Junior Girls – Purple

➢ Youth 15 Girls – Pink
➢ Youth 16 Girls – Green
➢ Junior 17 Girls – Yellow
➢ Junior 18, 19 Girls – Orange

Due to the size of the groups and in the interest of safety, the Sub Junior Boys and Youth 15 Boys will
be split into two separate races.

Please note on the group split Sub-junior Boys and Youth 15 Boys is done purely for safety reasons as
the group size on entries are close to 200. Therefore the groups are spit in two. Youth 15 riders with
seeding up to position 96 obtained from 2023 will be placed in Group 1 the remainder of the field in
group 2 (This is roughly half of the total group)

Sub- Junior Boys had the opportunity to obtain seeding at the Cycle Lab Bike Park. They are placed in
Group 1 with 20 other riders randomly selected from the race file. The remainder of the field will
start in group 2.

The times recorded of the rider will place him in a position on the log as one category irrespective of
the group he started and earn points accordingly.

Future starting times and groups will be determined by accumulative times across all races.

MAKE SURE YOUR RIDERS ARE IN AWARE OF THE STARTING GROUPS AND TIMES.
Due to the time constraints that an extra category places on the program, we are also reverting to
one prize giving for everyone at the end of the programme.

15h30 ONE PRIZE GIVING for all

PLEASE NOTE THAT TIMES HAVE CHANGED due to Sub Junior and Youth 15 Boys needing
to be split.
* Laps will be confirmed by the appointed Chief Commissaire
* Subject to change
* If you practise on Friday you must have a number board

Tech/feed Zone

Schools are encouraged to setup gazebos adjacent to the tech/feedzone in the demarcated area.
Schools are only allowed to have one gazebo that fronts the course. They can have more behind this
gazebo. Prime View is a tight area so please be considerate.

Technical / feed zone:

➢ The Tech/Feed Zone will be cordoned off with Fencing.
➢ Please take note, that only Team Managers are allowed to enter the Demarcated Feed and
Tech Zone area.
➢ Once you have fed or helped your rider, please vacate the area so as to easy congestion.

YOU MAY NOT ASSIST RIDERS OUTSIDE OF THE TECH ZONE. FAILURE TO
ADHERE COULD LEAD TO PENALTIES.
Parents and riders must be aware of good practice in the technical/ feed zone.
➢ No crossing of the race line is permitted.
➢ No outside assistance/fellow riders
➢ No BACK TRACKING
➢ Exit and Entry of Course At Same point /place
➢ Do not throw water bottles in the feed/ TechZone.
➢ Adhere to Team Managers and organisers instructions.
➢ Do not enter the course at any point.
➢ Only feed and offer assistance in the area created for this purpose.

No open fires are allowed. School using gas to warm meals shall have a fire extinguisher available.
Please note: NO VEHICLES WILL BE ALLOWED ON THE FIELD.

Ensure that gazebos are fixed to the ground by using the guy ropes and steel rods.
Female categories

To distinguish the female riders apart the following color code (round sticker) will be used:

Sub-Junior: Purple

Youth-15: Pink

Youth-16: Green

Junior-17: Yellow

Junior-18: Orange

There will be small colored stickers available that every rider must put on her number board.

Categories and their colours

Please note that you can and must use your number board from 2023. If you have lost your board,
you will be given a new number in the number category illustrated below.

The Girl groups will get colour coded stickers in addition to the age group:

➢ Sub Junior Girls – Purple

➢ Youth 15 Girls – Pink
➢ Youth 16 Girls – Green
➢ Junior 17 Girls – Yellow
➢ Junior 18, 19 Girls – Orange
To distinguish the various categories following colour code will be used at the bottom of race boards
race boards:

Sub-Junior Black Strip (5000-5999)

Youth 15 Orange Strip (1000 – 1999)

Youth-16: Green strip (2000 – 2999)

Junior 17: Red Strip (3000 – 3999)

Junior-18, 19: Blue strip (4000 – 4999)

Points and Leaders jersey
Only Category leaders (based on points collected throughout the series) will be awarded The Ciovita
leaders jersey. Only category leaders at the start of each race, may wear the jersey. For more info
contact Joanita at

The following point system will be used for the series: admin@cyclelabmtbseries.co.za

Entries:
https://mrcp.io/CLBmtbSchools2

Timing

Timing will be done by Bouttime. All queries regarding timing must be sent via email to
info@bouttime.co.za no later than 48hours after the event.

Results
All results are provisional until confirmed by SA School Cycling no later than Wednesday after race
day. Final results to be published by 12 on Wed after each race.

Any queries on results need to be sent to admin@cyclelabmtbseries.co.za

No later than 12 on Tue after each race. After this time, now queries will be accepted.

Contact
All queries to Joanita admin@cyclelabmtbseries.co.za

Web Site: https://cyclelabmtbseries.co.za/

Cycle Lab Vouchers and give-away

Each entrant will receive R200 voucher to any Cycle Lab Store. This will be sent digitally after the
event. It is there for imperative that the child’s (or child’s parent) number be given when entering.
Queries

Timing queries: info@bouttime.co.za

Admin Queries: Joanita van Staden: admin@cyclelabmtbseries.co.za

Race queries, report to commissaire