EHP6 for SAP ERP

6.0
July 2012
English

Reference and Simulation

Costing (187)
Business Process Documentation

SAP AG
Dietmar-Hopp-Allee 16
69190 Walldorf
Germany
SAP Best Practices Reference and Simulation Costing (187): BPD

Copyright

© 2012 SAP AG. All rights reserved.

SAP, R/3, SAP NetWeaver, Duet, PartnerEdge, ByDesign, SAP BusinessObjects Explorer,
StreamWork, SAP HANA, and other SAP products and services mentioned herein as well as their
respective logos are trademarks or registered trademarks of SAP AG in Germany and other countries.

Business Objects and the Business Objects logo, BusinessObjects, Crystal Reports, Crystal Decisions,
Web Intelligence, Xcelsius, and other Business Objects products and services mentioned herein as well
as their respective logos are trademarks or registered trademarks of Business Objects Software Ltd.
Business Objects is an SAP company.

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services mentioned herein as well as their respective logos are trademarks or registered trademarks of
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AG in Germany and other countries. Crossgate is an SAP company.

All other product and service names mentioned are the trademarks of their respective companies. Data
contained in this document serves informational purposes only. National product specifications may
vary.

These materials are subject to change without notice. These materials are provided by SAP AG and its
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SAP Best Practices Reference and Simulation Costing (187): BPD

Icons

Icon Meaning
Caution

Example

Note

Recommendation

Syntax

External Process

Business Process Alternative/Decision Choice

Typographic Conventions

Type Style Description

Example text Words or characters that appear on the screen. These include Field
names, screen titles, pushbuttons as well as menu names, paths and
options.
Cross-references to other documentation.
Example text Emphasized words or phrases in body text, titles of graphics and tables.
EXAMPLE TEXT Names of elements in the system. These include report names,
program names, transaction codes, table names, and individual key
words of a programming language, when surrounded by body text, for
example, SELECT and INCLUDE.
Example text Screen output. This includes file and directory names and their paths,
messages, source code, names of variables and parameters as well as
names of installation, upgrade and database tools.
EXAMPLE TEXT Keys on the keyboard, for example, function keys (such as F2) or the
ENTER key.

Example text Exact user entry. These are words or characters that you enter in the
system exactly as they appear in the documentation.
<Example text> Variable user entry. Pointed brackets indicate that you replace these
words and characters with appropriate entries.

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Contents

1 Purpose............................................................................................................................. 5
2 Prerequisites...................................................................................................................... 5
2.1 Roles.......................................................................................................................... 5
2.2 Preliminary Steps....................................................................................................... 6
2.2.1 Setting Controlling Area.......................................................................................6
3 Process Overview Table.................................................................................................... 6
4 Process Steps.................................................................................................................... 7
4.1 Creating Base Planning Object...................................................................................7
4.2 Analyzing Results....................................................................................................... 9
4.2.1 Option1: When You Edit the Base Planning Object.............................................9
4.2.2 Option2: Reporting from Information System....................................................10

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Reference and Simulation Costing

1 Purpose
Reference and Simulation Costing is a tool for planning costs and setting prices, with which
you manually enter the costing items in spreadsheet form in a unit cost estimate.
With this component, you can create base planning objects. A base planning object is a
reference object of Product Cost Planning which you create in Reference and Simulation
Costing, in order to plan costs for a new product or service and simulate changes to existing
cost estimates. If you plan a new product for which there is no master data in the SAP ERP,
you can perform initial planning and cost projections by creating a Base Planning Object
using Reference and Simulation Costing. Using this method, you manually plan the costs for
an item.
This BPD describes the various item categories that are available for product cost planning. It
explains the processes of creating a base planning object and costing items. It describes the
results of a base object cost estimate and explains how to work with references. The BPD
also describes the information system and explanation facilities.
When the first material master data is created in the SAP ERP, you can use the Material Cost
Estimate without Quantity Structure to manually plan the cost of goods manufactured and the
cost of goods sold for the product. You can use the base object cost estimate as a reference
for this. Two methods are available for material cost estimate planning without quantity
structure, multi-level unit costing and single-level unit costing. Multi-level unit costing enables
you to plan cost at the assembly level without requiring production bills of material.

2 Prerequisites
Costing variant
It is requested a costing variant for material cost estimates exists which contains important
control parameters for the automatic determination of quantity structure and for the update of
prices in the material master. The existing costing variant PG which is defined in the standard
system can be used, or a new one can be defined.
Costing Sheet
To calculate the overheads a costing sheet is required. We recommend using a separate
costing sheet for reference and simulating costing purposes.

2.1 Roles
Use
The following roles must have already been installed to test this scenario in the SAP
NetWeaver Business Client (NWBC). The roles in this Business Process Documentation must
be assigned to the user or users testing this scenario. You only need these roles if you are
using the NWBC interface. You do not need these roles if you are using the standard SAP
GUI.

Prerequisites
The business roles have been assigned to the user who is testing this scenario.

Business Role Technical Name Process Step

Employee SAP_NBPR_EMPLOYEE_S Assignment of this role is
(Professional necessary for basic functionality.

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Business Role Technical Name Process Step

User)
Product Cost SAP_NBPR_PRDCOST_CONTRLR_ Create Base Planning object
Controller S
Change Base Planning object
Base Planning Object Overview
Set Controlling Area

2.2 Preliminary Steps

2.2.1 Setting Controlling Area

Use
The controlling area is to be set before you carry out the first steps in controlling.

If the controlling area is already assigned in the user parameters (see the Quick
Guide), this step is no longer necessary and can be omitted.

Procedure
1. Access the transaction choosing one of the following navigation options:

Option 1: SAP Graphical User Interface (SAP GUI)

SAP ECC menu Accounting  Controlling  Cost Element Accounting 
Environment  Set Controlling Area
Transaction code OKKS

Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business role
Business role Product Cost Controller
(SAP_NBPR_PRDCOST_CONTRLR_S)
Business role menu Product Cost Controlling  Settings  Set Controlling
Area

2. On the Set Controlling Area screen, enter Controlling area 1000.

3. Save your entry as a user parameter.

4. Choose Back (F3) to the SAP Easy Access screen (SAP GUI).
Or

Choose Exit (Shift+F3) and confirm the Business client message with Yes to return to
SAP Home (SAP NetWeaver Business Client).

3 Process Overview Table

Process External Business Business Transaction Expected
Step Process Condition Role Code Results
Reference

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Create Base Product KKE1

Planning Cost
Object Controller
Analyze
Results
Change Product KKE2
Base Cost
Planning Controller
Object
Information Product S_ALR_87013028
system Cost
Controller

4 Process Steps
4.1 Creating Base Planning Object
Use
In this activity you create a Base Planning Object and you fill in the header information.

Prerequisite
Cost estimates are calculated according item categories which are to be assigned to the base
planning objects.
Following items are available:
B Base Planning Object
E Internal Activity
F External Activity
L Subcontracting
M Material
N Service
O Arithmetical Operation
P Process (Manual)
S Total
T Text Item
V Variable Item
Not all items can be assigned in each simulation situation. It depends on the kind of the base
planning object and the available data which items can be assigned.
Example: item B can only be assigned if other base planning objects are created. SAP Best
Practices do not deliver base planning objects. The base planning objects are to be created
before they can be assigned.

Procedure
1. Access the transaction choosing one of the following navigation options:
Option 1: SAP Graphical User Interface (SAP GUI)

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SAP ECC menu Accounting  Controlling Product Cost Controlling  Product Cost
Planning  Reference and Simulation Costing  Create Base
Planning Object
Transaction code KKE1

Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role
Business role Product Cost Controller
(SAP_NBPR_PRDCOST_CONTRLR_S)
Business role menu Product Cost Controlling  Product Cost Planning  Add Base
Planning Object

2. On the Create Base Planning Object: Initial Screen, make the following entries:
Field name Description User actions and values Comment
Base Planning The name of the new For example,
Object material MAT_NEW
Copy from Base Can be used if was already
Planning Object defined

3. Choose Enter.

4. If there is pop-up window which requires to input controlling area, then fill out the
following entries and confirm with enter:
Field name Description User actions and values Comment
Controlling «CtrllingArea_V001_CtrllingArea»
Area

5. On the Create Base Planning Object: Master Data screen, make the following entries:
Field name Description User actions and values Comment
Company Code «CompCode_V001_CompCode»
Base Unit of PC For example, PC
Measure
Plant «Plant_V001_Plant»
Costing Sheet Costing Sheet defined for this For example,
purpose YPP-PC
Cost Element A cost element for semi-finished For example,
or finished products 50010501
Name Short Description of Base For example,
Planning Object <Material BPO>
Description Long Description of Base
Planning Object

6. Choose Enter.

7. On the Create Cost Estimate screen, make the following entries:

Field name Description User actions and values Comment
Costing Variant PG For example, PG
Lot size Indicates on how many 1
units the total value of the
cost estimate is based

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8. Choose Enter.

9. On the Create Unit Cost Estimate: List Screen-1 screen, make the following entries:
Field name / Description User actions and values Comment
Category
Category For example, E
Resource For example, cost center
<1301>
Plant/Activity For example, 1 Use F4 help for the
selection of the
activity type
Quantity For example, 0.5
Unit of Measure
Enter
Save Cost estimate
saved temporarily

For each item you will be requested to enter the input fields. Depending on item
category, these are: resources, plant, texts, quantity, cost element, origin and so
on.

A component can be an already existing base planning object. You can explode
the content of its, and make the necessary changes.
Enter all desired components and save your entries temporarily.
The cost estimate for the reference object is saved locally but not written to the
data base.
The unit cost estimate can be analyzed and changed if needed.

10. On the Create Base Planning Object: Master Data screen, save your entries.

When you save the cost estimate, the system automatically applies overhead
because you entered the costing sheet in the master data of the base planning
object.

11. Choose Back (F3) to the SAP Easy Access screen (SAP GUI)

Or

Choose Exit (Shift+F3) and confirm the Business client message with Yes to return to
SAP Home (SAP NetWeaver Business Client).

Result
The Base Planning Object is created. This includes a unit cost estimate.

4.2 Analyzing Results

4.2.1 Option1: When You Edit the Base Planning Object

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Use
For quick report, with immediate results

Procedure
1. Access the transaction choosing one of the following navigation options:
Option 1: SAP Graphical User Interface (SAP GUI)
SAP ECC menu Accounting  Controlling Product Cost Controlling  Product Cost
Planning  Reference and Simulation Costing  Change Base
Planning Object
Transaction code KKE2

Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role
Business role Product Cost Controller
(SAP_NBPR_PRDCOST_CONTRLR_S)
Business role menu Product Cost Controlling  Product Cost Planning  Change Base
Planning Object

2. On the Initial Screen, make the following entries:

Field name Description User actions and values Comment
Base Planning The name of an existing
Object BPO
3. Choose Enter.
4. On the Master Data Screen, click the calculator (Process Cost Estimate Further) symbol
to display the result of the overhead application (item category G). Without going into
reporting, you can obtain an initial overview of the costing result by choosing Print in the
list screen of the unit cost estimate.

5. Choose Back (F3) to the SAP Easy Access screen (SAP GUI)

Or

Choose Exit (Shift+F3) and confirm the Business client message with Yes to return to
SAP Home (SAP NetWeaver Business Client).

Results
By choosing the report layout that groups the costs by cost element you can determine which
cost element represents the consumption of semi-finished products and other useful analyze.

4.2.2 Option2: Reporting from Information System

Use
This step is for presentation purposes.

Procedure
1. Access the transaction choosing one of the following navigation options:
Option 1: SAP Graphical User Interface (SAP GUI)
SAP ECC menu Accounting  Controlling  Product Cost Controlling  Product
Cost Planning  Information System  Object List  For Base

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Planning Object  Overview of Base Planning Objects

Transaction code S_ALR_87013028

Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role
Business role Product Cost Controller
(SAP_NBPR_PRDCOST_CONTRLR_S)
Business role menu Product Cost Controlling  Reporting  Costs  Base Planning
Object Overview
2. In the field Base planning object enter your BPO.
3. Choose Execute in the toolbar to call the report.
4. Choose Display Cost Estimate. Call the list by choosing (NWBC: More...) Settings 
Show All items.

5. Choose Back (F3) to the SAP Easy Access screen (SAP GUI)

Or

Choose Exit (Shift+F3) and confirm the Business client message with Yes to return to
SAP Home (SAP NetWeaver Business Client).

Result
You have a detailed report of selected BPO.

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