Job Description

Position Title: Administrative and document control assistant

Basic Function: The employee will be responsible for assisting the Administrative and
Human Resources Supervisor in the daily ongoing administrative tasks for the company. The
employee will also dedicate a major portion of time to organizing and controlling the
company’s documentation, including cataloguing, digitalizing, and archiving all existing
documentation and ongoing documentation.

Principal Accountabilities:

Administrative

1. Supply and manage office equipment and materials.

2. Schedule meetings for company managers and CEO.
3. Organize visitor and employee arrangements when travelling, including transport,
hotels, visas, etc.
4. Assist in settling employee visa, work permit, residence, etc., documentation for
employees.
5. Answer the company direct line phone and act as operator.
6. Deliver company documents to counterparties.
7. Other tasks as requested by the Administrative and Human Resources Supervisor,
CEO, or other management.

Document Control

1. Organize, catalogue, digitalize and archive all existing company documents in

accordance with the structure and guidance provided by management.
2. Organize, catalogue and digitalize all ongoing incoming and outgoing
documentation.
3. Tracking the pending documents through weekly progress reports to management.
4. Notifying the involved parties for tacking appropriate action on the pending
documents.
5. Providing suggestions to management for how to improve document control
performance and efficiency.
6. Other tasks as requested by management.

Core Skills/Competencies:

1. Organizational skills: ability to organize own time efficiently and organize and
prioritize tasks assigned to maximize efficiency and effectiveness.
2. Skill in working with electronic spreadsheets and database software, especially Excel.
3. Team player: willingness to learn and be an effective member of a team, contributing
full efforts and ideas to improve team performance.

Version Date: 2013-12-05 Page 1 of 2

 Job Description

4. Communications skills: Well organized and responsive in all communications

including clear, concise e-mails, written reports, and friendly, professional telephone
etiquette.

Desired Qualifications:

1. The employee must be outcome oriented and independently able to see tasks
through to completion.
2. Should also have a very high attention to detail and excellent organization skills.
3. Must be computer savvy and proficient in Microsoft Office programs, including Excel.
4. Excellent communication skills in both English and Mongolian are essential.
5. Preference will be given to candidates with a Bachelor's degree or higher and prior
working experience is a plus.

Working Conditions: Primarily in an office environment at the company’s main office in

Ulaanbaatar. Will be expected to travel to the Salkhit Wind Farm site once per week and
otherwise occasionally as necessary.

Supervisor: Administrative and Human Resources Supervisor

Supervises: None.

Remuneration: Grade 1 salary scale, remuneration will depend on level of education, skills,
and experience. Clean Energy offers highly competitive salaries and compensation packages.

Expected Start Date: 1 January 2014.

Applications: Please submit a cover letter stating your expression of interest, CV including at
least 3 references with reference contact information, and applicant full contact information
to: contact@cleanenergy.mn. Only qualified candidates with full application submissions
will be considered and requested to interview.

Version Date: 2013-12-05 Page 2 of 2