 Computers Have Two Main Parts

1. Computer Hardware

2. Computer Software

1. Computer Hardware: It refers to any physical component of computer.

Hardware is the part of the computer that we can touch and feel. It is made
up of interconnected electronic devices that control the operations of the
computer.

A computer system has the following hardware components:

Motherboard, Input Devices, Output Devices, Storage Devices,

Power Supply, Processor, Memory.

2.Computer Software: It refers to the programs to run the computer. Software
is a group of instructions that tell the hardware what to do. These instructions
are also called ‘programs’.

 Software is a part of the computer you cannot touch.

Ex: Ms Outlook Express, ASP, VB, Java, MS Office etc.
 Types of Software
 System Software
 Application Software and
 Programming software
 System software
 Operating System is the base program on a computer is considered
system software. It tells the computer how to work or operate. The
operating system also allows you to load other programs that do
specialized tasks on to your computer.
 Examples: Windows XP and Vista

 Application software
 Application software allows you to accomplish one or more specific
tasks. Such as computer games for entertainment or Microsoft Word
for typing.
  Examples:

 Programming software
 Programming software provides tools to assist a computer
programmer in writing programs and software.
 Examples:

 Difference between Hardware and Software

Hardware
 All physical parts of the computer
are known as Hardware
 Hardware is the part of the
computer that we can touch and
feel.
Software
 Software is a set of programs,
which is designed to performa
well-defined function.
 Software is a part of the
computer you cannot touch.

 EX:Motherboard,InputDevices,  EX: Ms Outlook Express, ASP,

Output Devices etc.
VB, Java, MS Office etc
 Microsoft Office
Microsoft Office is a software suite. This means that there are actually several
individual software programs within Office. And the fact that it is a suite of various
programs, it is generally understood that these programs should "play well
together." They are built by the same software company (Microsoft) and they were
designed to interact with each other in a fairly seamless way.

 Word: Microsoft Word is your word processor. Like a very glorified

typewriter, it allows you to process your words in various ways. But,
although Word is the text-based program, it can also do other things such as
 allow you to insert graphics or photos, create charts and graphs, create tables
and even do some calculations.
 Excel: Excel is your spreadsheet program. This is like having an electronic
version of an accountant's ledger. You can create individual Workbooks that
can contain many individual Worksheets. Within those sheets, you can keep
columns of data in rows of clients or inventory.
 Outlook: Outlook handles your email, but it's much more than just an email
program. Outlook is considered a PIM, Personal Information Management
program.
 PowerPoint: This is a graphical presentation program. Most people use
PowerPoint to create overhead presentations that can be displayed
electronically from their computers. You can also print transparencies or
hand-outs to use with, or instead of, the presentation features. You can also
add animation, movies, music, and sounds to create a multimedia
presentation. Presentations can be set to advance manually or you can use
timing features to make the images change on their own at set intervals.
 Access: Although you can track data in Excel, such as client data...with a
row for each client name and bits of data noted in various columns, like their
address, annual sales, phone numbers, zip codes, and such, if you need to do
more serious database organization, you'll want to use Access.
Introduction to word processing
A word processor is a program that enables you to create, edit and print
documents. Of all computer applications, word processors are the most common.
To perform word processing, you need a computer, the word processing software
and a printer. A word processor enables you to create a document, store it
electronically on a disk, display it on screen, modify it by entering commands and
characters from the keyword and print it on a printer.

The greatest advantage of word processing over using a type writer is the
cases with which you can make changes without retyping the entire document .if
you want to delete a paragraph erase it, without leaving a trace .it is equally easy to
insert a word insert a word, sentence or a paragraph in the middle of a
document .word processors also allow you to move sections of text from one
palace to another within document, or

Between documents .when you have all the changes you want, you can send the
file to a printer to get a hard copy.

Overview of tool bars:

1.Application title bar :This is used to display what type

Of application is opened in the s ystem,Also displays the

File name if it is saved.

2.Menu bar: It gives the total applications of word in a short

form

3.Ribbons:All the applications are placed in frame is called

“ribbons”.

4.Quick access toolbar : This is the special tool bar in ms word2007

Its presenting direct symbols in short form.

Ex: save symbol, open doc symbol..etc

5.Rulers:These are used to restrict the text from where the

Text should be started.

We are having two types of rulers:

1)Horizontal ruler: Restrict the text in the rows

2)Vertical ruler: Restrict the text in the coloumns.

6)Scroll bar: This is used to scroll the page if the page size

Exceeds screen capacity.

We are having two types of scroll bars:

1)Horizontal scroll bar: moves the page towards left to right and

Viswersa.

2)Vertical scroll bar: moves the page down and up.

7 .Status bar:This bar is used to know the status of the application. It

Will gives the page number in which you are currently exist.

 BASIC FEATURES
Word processors vary considerable, but all word processors support the following
basic features:
Insert text: allow you to insert text anywhere in the document.

Delete text: Allows you to erase characters, words, lines or pages easily.

Cut and paste: Cut and paste allows you to remove (cut) a section of text from
one place in a document and insert (paste) it somewhere else. To cut means to
remove an object from a document and place it in a buffer. In word processing for
example cut means to move a section of text from a document to a temporary
buffer. This is one way to delete text. However, because the text is transferred to a
buffer, it is not lost forever. You can copy the buffer somewhere else in the
document or in another document, which is called pasting. To move a section of
text from one place to another, therefore, you need to first cut and then paste it.
This is often called cut and paste.
Copy: Allows you to duplicate a section of the text. When you copy a piece of
data, it is moved to temporary location. In word processing, for example, copying
refers to duplicating a section of document and placing it in a buffer (called a
clipboard).the term copy differs from cut, which refers to actually removing a
section of a document and placing it in a buffer. After cutting or copying, you can
move the contents of the buffer by pasting it elsewhere.

Page size and margins: allows you to define various page sizes and margins and
the word processor will automatically readjust the text so that it fits.

Search and replace: this is a feature supported by most word processor which lets
you replace a character string (a series of characters) with another string whenever
the former appears in the document .Most word processors have two searches and
replace modes. In the first mode the word processor automatically makes all the
replacements in the file. In the second mode, the word processor requires you to
approve each replacement. This is safer because you may not want to make the
change everywhere. Search and replace is sometimes called find and replace.

Print: Allows you to send a document to a printer to get hard copy.

Starting Microsoft Word

 Two Ways
1. Double click on the Microsoft Word icon on the desktop.

2. Click on Start --> Programs --> Microsoft Word.

 The Word screen

Introduction
When you start up Word, the initial screen will look something like this:
Viewing the toolbars
The toolbars in Microsoft Word provide easy access and functionality to the user.
There are many shortcuts that can be taken by using the toolbar. First, make sure
that the proper toolbars are visible on the screen.

1. Click View
2. Select Toolbars
3. Select Standard, Formatting, and Drawing
Other toolbars can be selected if you wish

 The Standard Toolbar:

Word allows all toolbars to be customized, so you may not find all options listed

here. There are several buttons that may or may not appear immediately in your

version of Word. Use the following graphic as a guide to the Standard Toolbar.

 New Blank Document: To begin a new document, click on the New Blank
Document icon, shaped like a blank sheet of paper.
 Open: Clicking on this icon opens up a previously saved document on your
computer.
 Save: Clicking on the Save icon saves the document you are currently
working on. Ifyou are saving a document for the first time, you can click on
this button. However, if you want to save a new file from a preexisting
document, the you must go to the menu bar and select “File” >> “Save As”
and give the file a new name. When working on any document, you should
be sure to save frequently, so that you don't lose any work.
 Permission: Microsoft has enabled Information Rights Management (IRM)
within the new version of Word, which can help protect sensitive documents
 from being copied or forwarded. Click this for more information and
options.
 Print: Clicking on the Print icon automatically prints the document
currently active in
 Word. If you wish to explore more print options, then go to the menu bar
and select “File” >> “Print.”
 Print Preview: To get an idea of the appearance of your document in print
before you actually print it out, you can click on this icon to view your
document from a zoom-out distance.
 Spelling and Grammar: Clicking begins a review of your document in
search of spelling and grammatical errors that may need to be corrected.
 Copy:
 Copy the current selection to the clipboard, which can then be pasted
elsewhere in the document, or into a completely separate program/document.
 Paste: Clicking on the Paste button inserts the text that has been most
recently added to the Clipboard (the text would have been added there by
Cutting or Copying). With Paste, you can either insert the copied text into a
document or replace selected text.
 Undo Typing: The Undo Typing button goes back and removes the last
addition or change made to your document.
 Insert Hyperlink: You may find that you want to make links to a particular
web site, web page, or some other kind of online file in your Word
document. Using the Insert Hyperlink button, you can turn selected text into
hyperlinks. When the icon is clicked, a window will appear that will allow
you to insert the URL (web address) of the web page you want to link to.
You can type in the URL yourself or insert a preexisting bookmark. Once
 the link is inserted, the link in your Word document can be clicked and the
web page will open up in a web browser.
 Insert Table: When this icon is clicked, a small window will appear in the
form of a grid of squares. Use this window as a guide to indicate how many
rows and columns you would like your table to contain. Once selected, a
table will automatically appear in Word. Clicking the Tables and Borders
button will allow you to modify the table. To modify an aspect of the table,
select, or place the cursor in, the area and apply changes such as borders
and colors.
 The Formatting Toolbar:
Word allows all toolbars to be customized, so you may not find all options listed

here. There are several buttons that may or may not appear immediately in your

version of Word. Use the following graphic as a guide to the Formatting Toolbar.

Style: Styles in Word are used to quickly format portions of text. For example,
youcould use the "Normal" or "Default Paragraph Font" for the body text in a
document. There are also three preset styles made for headings.

Font: Font is a simple but important factor in Word documents. The choice of font
(the style of the text itself) can influence the way others view documents, either on
the screen or in print. For example, Arial font looks better on screen, while Times
New Roman is clearer in print. To apply a font to text, select desired text with your
cursor, and choose a font from the font drop down menu.

 Font Size: You may encounter times in which you need to display some text
larger or smaller than other text. Selecting desired text with the cursor and
choosing a font size from the drop down menu changes the size of text.
 Bold: Places the text in bold.
 Italic: Places the text in italics.
 Underline: Underlines the text.
 Align Left: Aligns the selection to the left of the screen/paper.
 Center: Aligns the selection to the center of the screen/paper.
 Align Right: Aligns the selection to the right of the screen/paper.
 Justify: Aligns the selection to both the left and right of the screen/paper.
 Line Spacing: Adjust the line spacing (single-spaced, double-spaced, etc.)
 Numbering: Create a numbered list.
 Bullets: Create an unordered, bulleted list.
 Decrease Indent: Decreases the indentation of the current selection (to the
left).
 Increase Indent: Increases the indentation of the current selection (to the
right).
 Outside Border: Places a border around the current selection; click the
drop-down for a wide selection of bordering options.
 Highlight: Highlight the current selection; default color is yellow.
 Font Color: Change the font color; the default/automatic color is black.

1. Creating a New Document

 Click on File
 Select New
o To create a blank document, simply select Blank Document. To create
a document based on one of the templates provided in Microsoft
Word, select which one you would like to create and select OK
Formatting Text

Highlight the text that you want to format by dragging your mouse over while
holding down the left mouse button

1. Change the text to your desire

You can format the text by using the following method also.

1. Type the text which you want to format and select the text which you want to
format.

2. Select the format on the menu bar. Then font window will be opened

3. Then select the font style, font type, size. We can also change the font color
also. We apply font effect to the selected text. We can also apply the text
effect to the select text.

4. Select the text and select the effect in the font window and click on ok.

5. The text will be displayed like this

We can also apply the text effect to the selected text the procedure is

1. Select the text and select the format option on the menu bar.
2. The font window will be opened.
3. Then select the text effects

4. Select the animation for the selected text. And click on ok.

The resulted text is like this

2. Set the Back Ground

• To change the background of the document, click on FORMAT from the

menu bar at the top of the application. Move your cursor to
BACKGROUND.

• Using the sub-menu, you can select any COLOR or FILL EFFECTS for
the background of the document

3. Setting Borders

• This functionality will format each of your pages or paragraphs to have a

border.

• Click on FORMAT from the menu bar at the top of the application. Select
BORDERS AND SHADING from this menu. A dialog box pops up
showing the various types of borderspossible. Choose BOX Setting and
select the required Style, Color, Width required forthe document.

• Now set the Apply to option to PARAGRAPH or select the same options in
the PAGE BORDER tab to create a border for a page.

4. Margins

• To set the Top, Bottom, Left and Right margins for your page, click on FILE
and select PAGE SETUP.

• A dialog box appears where you can manipulate all the margins for the page
by clicking on the up and down arrows to increase and decrease the margin
size.
5. Fonts

• You can change the look and feel of your document by changing the font
size and the font type. You can highlight a particular section or heading by
changing the font color and font style.

• To change the font properties for a particular section of text, select the
particular text with your mouse. Then click on FORMAT and select FONT.

• A dialog box opens which will give you the option to change the Font Size,
Font Style (Bold, Italic and Underlined), Font (Times New Roman, Verdana
etc.) and Font Color.

6. Single and double spacing

• You can change the spacing between the lines or the spacing before or after
each paragraph to make the particular text easily readable.

• All documents are generally single-spaced. If you want to change the

spacing on the documents, click on FORMAT and select PARAGRAPH.

• The dialog box which appears has a section on Spacing where you select the
line spacing as “Single”, “1.5 lines” or “Double” from the drop-down menu.

7. Cut, Copy and Paste

• Select the segment of text to be cut and click on EDIT. Select CUT from
the drop-down menu.

8. Tables
 • To create a table, click on TABLE, select INSERT and then select TABLE.
This opens a dialog box where you can specify the number of rows and
columns required for the table

9. Lists

• Lists are primarily of two types: bulleted and numbered. You can add bullets
(a dot or other symbol that is placed before text) or numbers to existing lines
of text to create a list.

• To create a list, first type the items of the list one below the other hitting
ENTER (RETURN) key on the keyboard after every item of the list.

• Select the items of the list using your mouse and click on FORMAT. Select
BULLETS AND NUMBERING. This opens a dialog box where you can
select a particular style of list (Numbers, Bullets etc.).

• After selecting the style, click the OK button.

10. Headers & Footers

• A header can include the name of the project/paper and page number or
either of the two while the footer can include the names of the team
members and/or other copyright information.

• To include a header click on VIEW and select HEADER AND FOOTER.

This highlights the area of the Header where you can type in the name of
your project.
 • To insert page numbers, use the toolbox (pop-up window) which appears
along with the header.

• This toolbox has options to insert the page number, date, time etc.

11. Previewing and Printing

• It is always best to preview your document before printing so that you are
sure about the layout and know how your printed document will look.

• To preview your document, click on FILE in the menu and select PRINT

PREVIEW.

• To print your document, click on FILE in the menu and select PRINT.

The Word Screen: When you startup word the initial screen will look something
like this
1. Selecting print layout View:

You can use view buttons in lower right corner of word window to change the way your
document is displayed.

Print Layout
Button is orange to
show to show it is
selected
Other view
buttons
2. Displaying the Rulers:
Click the view tab
In the show/Hide group, click the ruler check box to display a checkmark.

3. Checking the Zoom Setting:

Zoom level controls the document’s on screen magnification. Setting zoom level
to width shows the entire width of document on your screen.

Zoom slider
Zoom Out button

Zoom level; yours might

Zoom In
differ button

3. Saving a document for first time:

Click the save button on quick access tool bar. Type a name in file name textbox.
Click save in list arrow, then select the location where you want to save the file. Click save
button at bottom of save as dialogue box.
4. Using Undo and Redo Commands:

To undo the last thing you did in a document, you can click undo button on quick
access toolbar. If you want to restore your original change, the Redo command
reverses action of undo button.

5. Understanding line and paragraph spacing:

Line spacing determines the amount of space between lines of text within a
paragraph. Paragraph spacing determines the amount of space before and sfter a
paragraph. Paragraph spacing is measured in points.

6. Adjusting Paragraph and Line Spacing:

 The quickest method to adjust paragraph and line spacing is to click line spacing
button in paragraph group on home tab.

7. Setting Borders:
Choose the border settings. Open document you wish to add a border to and
click page layout tab. Select page border button located in page background
menu on toolbar the border and shading dialogue box will open.
8. Fonts.
You can change the look and feel of your document by changing font size
and font type. You can highlight a particular section or heading by changing
the font color and font style.
To change font properties for a particular section of text, select particular
text, then click on font dialogue box. A dialogue box opens which will give
you option to change font size, font style Bold, Italic, underline, Font (Times
new Roman, Verdana etc.) and Font color.
9. Single and Double Spacing:
You can change the spacing between the lines or spacing before or after
each paragraph to make particular text easily readable.
All documents are generally single spaced. If you want to change spacing on
the document, click on Home Tab look for paragraph section. Click Line
Spacing button to open the line spacing dropdown menu. The button has 4
small lines with an arrow pointing both up and down.
The dialogue box which appears has a selection on spacing where you
select line spacing ‘single’, ‘1.5 lines’ or ‘double’ from dropdown box.
10. Cut, Copy and Paste:
Select the segment of text to be cut and click on home tab, within clipboard group click
clipboard dialogue box launcher.

11. Tables
Use: A table can be filled with text and graphics. Tables are often used to
organize and present information.
How to: To create a table, click on the insert tab, in tables group, click table.
This opens a dialogue box where you can specify the number of rows and
columns required for the table.
12. Lists:
Lists are primarily of two types.
6. Bulled.
7. Numbered.

Select items that you want to add bullets or numbering. On the HOME Tab,
in paragraph group, Click Bullets or Numbering. After selecting style, click
OK button.
13. Headers, Footers and Page Numbers:
Header and footers are areas in top, bottom and margins of each page in a document.
On insert tab, in the Header and Footer group, click header or footer. Click header or footer
design that you want.
The header or footer is inserted on every page of the document.

14. Inserting a picture:

On insert tab, in the illustrations group, click clip art. In clip art task pane, search for picture
within textbox. i.e. type a word that you want.
Major operations of MS Word

1. Create, open, save and print the documents.

2. Typing, editing, cut, copy, paste and justify the text.

3. Spell check & grammatical errors.

4. Format the paragraphs.

5. Create & manipulate tables.

6. Using Spell-checker.

7. Page setup, paper size, margin, header, footer, page numbering.

8. Word count.

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