RESOURCE MONITORING TRACKER

Date: 16 July 2024

Subject: Resource Monitoring

Attached is a file titled: “240716 - RESOURCE TRACKER - PLANNED V AS-BUILT BASED

ON MITIGATION 21 JUNE 24 UPDATE V BASELINE RESOURCE”.

If we get each weekly update of both the Mitigation and Contract Baseline and we add in
the additional columns:

We will be able to track the resource planned and actual and address how we change
our resource manning from the plan (Baseline and Mitigation Programme update).

How It Works

The resources shown show a filtered version of:

WBS1 WBS2 WBS3 WBS4

CONSTRUCTION WORKS NORTH SPINE TUNNEL BRANCH - 4 (NORTH SPINE UTILITY TUNNEL) Electrical Works
CONSTRUCTION WORKS NORTH SPINE TUNNEL BRANCH - 4 (NORTH SPINE UTILITY TUNNEL) Electrical Works
CONSTRUCTION WORKS NORTH SPINE TUNNEL BRANCH - 4 (NORTH SPINE UTILITY TUNNEL) Electrical Works
CONSTRUCTION WORKS NORTH SPINE TUNNEL BRANCH - 4 (NORTH SPINE UTILITY TUNNEL) Electrical Works
CONSTRUCTION WORKS NORTH SPINE TUNNEL BRANCH - 4 (NORTH SPINE UTILITY TUNNEL) Electrical Works
CONSTRUCTION WORKS NORTH SPINE TUNNEL BRANCH - 4 (NORTH SPINE UTILITY TUNNEL) Electrical Works
CONSTRUCTION WORKS NORTH SPINE TUNNEL BRANCH - 4 (NORTH SPINE UTILITY TUNNEL) Electrical Works
CONSTRUCTION WORKS NORTH SPINE TUNNEL BRANCH - 4 (NORTH SPINE UTILITY TUNNEL) Electrical Works

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RESOURCE MONITORING TRACKER

By running the filter for both the mitigation programme ( in this instance 21 June 2024)
and applying the same filter for the baseline on “sheet 2 – titled: “BASELINE
RESOURCE” you can get to see the resource to be applied to each.
RESOURCE KPI's 102 2496 31228 0 0 31228 0 102 0
BASELINE

3 6 7 8 9 10 11 12 13 14 15 16 17

RESOURCE KPI's 102 2496 31228 0 0 31228 0 102 0

MITIGATION 21 JUN 24
16/03/24

17/03/24

18/03/24

19/03/24

20/03/24

21/03/24

22/03/24

23/03/24

24/03/24

25/03/24

26/03/24

27/03/24

28/03/24
WBS7 Resource (*)Resou (*)Start (*)Finish Original (*)Budgeted Budgeted Budget Actual Remaining (*)Actual Remaining Units
ID rce Duration( Units / Units(h) ed Cost Units(h) Early Duration(d Duration(d) %
Type d) Time(h/d) ($) Units(h) ) Comple
te(%)
0 MAN-1 Labor 25-Aug-24 09-Sep-24 14 274 3841 0 0 3841 0 14 0
0 MAN-1 Labor 17-Sep-24 01-Oct-24 12 395 4738 0 0 4738 0 12 0
0 MAN-1 Labor 02-Oct-24 17-Oct-24 14 259 3625 0 0 3625 0 14 0
0 MAN-1 Labor 19-Oct-24 31-Oct-24 12 256 3069 0 0 3069 0 12 0
0 MAN-1 Labor 02-Nov-24 12-Nov-24 10 474 4738 0 0 4738 0 10 0
0 MAN-1 Labor 18-Nov-24 02-Dec-24 12 256 3069 0 0 3069 0 12 0
0 MAN-1 Labor 04-Dec-24 21-Dec-24 14 291 4074 0 0 4074 0 14 0
0 MAN-1 Labor 21-Dec-24 06-Jan-25 14 291 4074 0 0 4074 0 14 0

Take the filter o and the resource situation for the whole of the works is known
comparing the Mitigation programme (21 June 2024) to the Baseline.

Press the button: “Filter”.

This filter shows works complete up to 21 June 24 compared to Baseline.

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RESOURCE MONITORING TRACKER

RESOURCE KPI's 7911 176208 2055184 0 0 2055184 0 7911 0

BASELINE

3 6 7 8 9 10 11 12 13 14 15 16 17

RESOURCE KPI's 150 5875 83639 0 73426 10211 239 32 76

MITIGATION 21 JUN 24
16/03/24

17/03/24

18/03/24

19/03/24

20/03/24

21/03/24

22/03/24

23/03/24

24/03/24

25/03/24

26/03/24

27/03/24

28/03/24
WBS7 Resource (*)Resou (*)Start (*)Finish Original (*)Budgeted Budgeted Budget Actual Remaining (*)Actual Remaining Units
ID rce Duration( Units / Units(h) ed Cost Units(h) Early Duration(d Duration(d) %
Type d) Time(h/d) ($) Units(h) ) Comple
te(%)

0 MAN-1 Labor 16-Mar-24 22-Apr-24 20 1139 23009 0 23009 0 20 0 100

0 MAN-1 Labor 16-Mar-24 22-Apr-24 20 1139 23009 0 23009 0 20 0 100
0 MAN-1 Labor 07-Apr-24 02-May-24 18 399 7107 0 7107 0 18 0 100
0 MAN-1 Labor 07-Apr-24 04-May-24 19 426 8005 0 8005 0 19 0 100
0 MAN-1 Labor 08-Apr-24 24-Jun-24 11 351 3859 0 2806 1052 56 3 72.73
0 MAN-1 Labor 09-Apr-24 04-May-24 18 51 897 0 897 0 18 0 100
0 MAN-1 Labor 11-Apr-24 24-Jun-24 12 215 2585 0 1938 646 55 3 75
0 MAN-1 Labor 25-May-24 30-May-24 4 1500 6000 0 6000 0 5 0 100
0 MAN-1 Labor 01-Jun-24 11-Jul-24 14 251 3518 0 251 3267 14 13 7.14
0 MAN-1 Labor 01-Jun-24 17-Jul-24 14 404 5650 0 404 5246 14 13 7.14

I suggest we add in two more columns:

RESOURCE KPI's 7911 176208 2055184 0 0 2055184 0 7911 0

BASELINE

3 6 7 8 9 10 11 12 13 14 15 16 17

RESOURCE KPI's 150 5875 83639 0 73426 10211 239 32 76

MITIGATION 21 JUN 24
16/03/24

17/03/24

18/03/24

19/03/24

20/03/24

21/03/24

22/03/24

23/03/24

24/03/24

25/03/24

26/03/24

27/03/24

28/03/24

29/03/24

30/03/24
WBS7 Resource (*)Resou (*)Start (*)Finish Original (*)Budgeted Budgeted Budget Actual Remaining (*)Actual Remaining Units Planned After Actual Before DATA
ID rce Duration( Units / Units(h) ed Cost Units(h) Early Duration(d Duration(d) % DATA DATE DATE
Type d) Time(h/d) ($) Units(h) ) Comple
te(%)

0 MAN-1 Labor 16-Mar-24 22-Apr-24 20 1139 23009 0 23009 0 20 0 100

0 MAN-1 Labor 16-Mar-24 22-Apr-24 20 1139 23009 0 23009 0 20 0 100
0 MAN-1 Labor 07-Apr-24 02-May-24 18 399 7107 0 7107 0 18 0 100
0 MAN-1 Labor 07-Apr-24 04-May-24 19 426 8005 0 8005 0 19 0 100
0 MAN-1 Labor 08-Apr-24 24-Jun-24 11 351 3859 0 2806 1052 56 3 72.73
0 MAN-1 Labor 09-Apr-24 04-May-24 18 51 897 0 897 0 18 0 100
0 MAN-1 Labor 11-Apr-24 24-Jun-24 12 215 2585 0 1938 646 55 3 75
0 MAN-1 Labor 25-May-24 30-May-24 4 1500 6000 0 6000 0 5 0 100
0 MAN-1 Labor 01-Jun-24 11-Jul-24 14 251 3518 0 251 3267 14 13 7.14
0 MAN-1 Labor 01-Jun-24 17-Jul-24 14 404 5650 0 404 5246 14 13 7.14

If we put in Planned for location and actual we actually committed we will have a good
analysis of the resource we planned and the actual we committed. If we just rely on the
Baseline and the Mitigation programme Update, all we will know is the planned resource
we were going to commit and the actual of the planned resource we did commit.

The resource in either the Baseline or Mitigation is FEMCO’s best estimate based on
productivity rates. The question is can we achieve these rates. WE WILL ONLY FIND
OUT BY PUTTING IN ACTUALS AND PLANNED INCREASE IF THE PLAN IS NOT
WORKING.

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RESOURCE MONITORING TRACKER

Finally, the resource tracker is easy to produce. What is important is that actuals and changes
to planned manning levels are entered.

All the information on the tracker came from P6. We just need the latest updates and changes
we have made to logic and then basically do a copy/paste dump of the activities (filter for
construction only).

Go to excel spreadsheet export, and go to Resource Assignment.

Set up the columns:

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RESOURCE MONITORING TRACKER

Delete Columns

Do not use Activity Status, Role ID and Cost Account ID. Filter out under Resource ID: Man-
hr and then under Resource TYPE = Labour.

Do a Vlookup against the activity ID and then you will have all the resource matching the
WBS.

Regards,

Jeremy.