Professional Documents
Culture Documents
5. Standard Practice L3
5. Standard Practice L3
5. Standard Practice L3
1. INTRODUCTION
This is a NOSS developed for Accounting Level 3 (L3) under the Business
Management – sub-sector of Accounting, Auditing & Taxation.
The business management services sector in Malaysia contributed RM19.5 billion to the
Gross National Income (GNI) in 2009. Between 2000 and 2010, the Gross Domestic
Product (GDP) contribution of business management services grew by 7.9% a year,
making it the second fastest growing sector of the Malaysian economy. Within business
management services, information technology services and outsourcing is the largest
sub-segment, contributing 37% of the sector’s GNI. Engineering services, management
services, legal and accountancy are also significant contributors. The business services
sector encompasses a large number of industries and professions, including
accountants, lawyers and tax experts that facilitate and support the growth of an
economy (Tenth Malaysia Plan. 2011-2015).
Accounting personnel L3 receives instructions from the Superior to carry out tasks
encompassing maintaining, updating, preparing and collating information in respect of
the accounting cycle and related processes that include sales, receipts, purchasing,
payment, petty cash, payroll and month end closing.
i
Nature of Work
The work of the Accounting personnel L3 revolves around field accounting to ensure
compliance with the International Accounting Standards (IAS). This training occupation
includes the integration of knowledge and skills, which involves preparing accounting
documentation and verifying the accounting transaction. An important task for the
Accounting personnel L3 is to ensure proper accounting practices according to the
International Financial Reporting Standard (IFRS) requirements.
Pre-requisite
The minimum entry qualifications are those with interest to work in the area as
mentioned above. The candidate must be able to read, write and possess analytical skill
and desirous to advance in the field of accountancy.
ii
2. EXISTING OCCUPATIONAL STRUCTURE
No Level
L1
(Tiada Tahap)
Figure 1.1 Existing Occupational Framework Matrix for Accounting, Auditing and Taxation – Sub-sector of Business Management in Malaysia
iii
PROPOSED OCCUPATIONAL STRUCTURE
No Level
L2
(Tiada Tahap)
No Level
L1
(Tiada Tahap)
Figure 1.2 Proposed Occupational Framework Matrix for Accounting, Auditing and Taxation – Sub-sector of Business Management in Malaysia
iv
3. DESCRIPTION OF COMPETENCY LEVEL
The NOSS is developed for various occupational areas. Candidates for certification must be
assessed and trained at certain levels to substantiate competencies. Below is the ISA
guideline of each NOSS Level as defined by the Department of Skills Development,
Ministry of Human Resources, Malaysia.
v
4. MALAYSIAN SKILL CERTIFICATION
Candidates, after being assessed and verified as having fulfilled the Malaysian Skills
Certification requirements, shall be awarded with Sijil Kemahiran Malaysia (SKM) for Level
3.
This NOSS outlines Competency Unit (CU) in the accounting working environment as
required by the industry and has been developed and documented following extensive
collaboration across key Malaysian organisations. To meet the requirements of this
industry, it is imperative that the CU outlined follow a high standard as well as
maintenance of consistency throughout the assessment process. This can only be done
by stipulating a precise framework in which the assessment of CU must be conducted.
The training & assessment of an accounting practitioner must be deployed in accordance
with JPK policies.
5. JOB COMPETENCIES
The Accounting personnel (L3) are competent in performing the following core
competencies:-
• Accounts payable
• Accounts receivable
• Payroll
• Cash and bank transactions
• Property, Plant and Equipment (PPE) register
• Month end financial statement
6. WORKING CONDITION
The demanding working expectations ensure the Accounting personnel L3 practices good
working habits and demonstrates good attitude especially when it involves accuracy of
account record. The occupation requires high level of alertness, good communication skill,
cooperation and the ability to solve problem.
vi
7. EMPLOYMENT PROSPECT
The Accounting personnel L3 may be employed by all public and private sectors.
Apprentices trained under this training occupation will be able to further this carrier in
becoming senior accounting personnel or undergo advanced training. Accounting
personnel are highly depended upon to provide appropriate information for decision
making.
vii
10
10. ACKNOWLEDGEMENT
The Director General of DSD would like to extend his gratitude to the organisations and
individuals who have been involved in developing this standard.
This standard has been checked by the Standard Technical Evaluation Committee (STEC).
Panel members of STEC are listed below:
viii
11. COMMITTEE MEMBERS FOR DEVELOPMENT OF STANDARD PRACTICE (SP),
COMPETENCY PROFILE CHART (CPC), COMPETENCY PROFILE (CP) AND
CURRICULUM OF COMPETENCY UNIT (CoCU)
ACCOUNTING LEVEL 3
PANEL EXPERTS
Executive
1. En. Mohd Salleh Bin Hamid
KNM Process System Sdn. Bhd.
Executive
2. Pn. Zanariah Binti Jumahar
Next Hub Sdn. Bhd.
Executive
3. Pn. Juraidah Binti Zainal
Innovative International College
Administration/ Finance Assistant
4. Cik Siti Azizah Binti Omar
National Agricultural Training Centre (NATC)
Finance Assistant
5. Cik Madiha Binti Lokman
ERL Maintenance Support Sdn. Bhd.
Executive
6. Pn. Norhafizoh Binti Ismail
Green Orange Sdn. Bhd.
Executive
7. Pn. Aznita Binti Saidin
Asia Pacific Natural Gas Vehicle
Head of Billing
8. Pn. Norsyuhani Binti Talib
Hospital Pakar An-Nur
Lecturer
9. Pn. Rohana Binti Ahmad Shimi
University of Management and Technology
Lecturer
10. Pn. Zarina Binti Iskandar Nasruddin
University of Management and Technology
FACILITATORS
ix
COMPETENCY PROFILE CHART (CPC)
FB-100-3:2012-C06 FB-100-3:2012-C07
x
COMPETENCY PROFILE (CP)
Sub-Sector ACCOUNTING, AUDITING AND TAXATION
Job Area ACCOUNTING
Level THREE (3)
1
CU Title CU Code CU Descriptor CU Work Activities Performance Criteria
2.4 Purchase invoice recorded
into purchase book.
2.5 Purchase posted to the
right subsidiary ledger.
2.6 Purchase adjustment
(debit/credit note)
prepared.
2.7 Purchase book updated.
2.8 AP ledger updated.
2.9 Purchase document filed.
2
CU Title CU Code CU Descriptor CU Work Activities Performance Criteria
3.11Payment
acknowledgement of
receipt received from
creditor.
2. Accounts receivable The CU title describes the 1. Gather accounts receivable 1.1 Source documents of
competency in accounts receivable. information and documents accounts receivable (sales
order, delivery order,
He or she is the person who is invoice) identified.
involved in recording all sales and 1.2 Accounts receivable
handling all the collections from documents received/
debtor. prepared.
1.3 Completeness of accounts
The person who is competent in this receivable documents
CU shall be able to gather accounts checked.
receivable information and 1.4 Accounts receivable
documents, record sales documents documents acknowledged
into the accounts receivable ledger, as having been received.
process sales collection and 1.5 Related department
prepare the accounts receivable informed regarding
report. incomplete/incorrect
documents.
The outcome of this competency is
to ensure that all sales made are
recorded and collections from
3
CU Title CU Code CU Descriptor CU Work Activities Performance Criteria
debtors are received in accordance 2. Record sales documents 2.1 Sales detail (item, quantity
with the terms of sales. into accounts receivable and price) accuracy
ledger agreed.
The personnel who will be 2.2 Sales discrepancies
competent in this competency must notified to debtor.
in prior have the following 2.3 Sales adjustment
competencies: (debit/credit note)
i. Not applicable prepared.
2.4 Accounting record
determined to the right
ledger.
2.5 Sales invoice recorded into
sales book.
2.6 Sales posted to the right
subsidiary ledger
2.7 Sales book updated
2.8 AR ledger updated
2.9 Sales documents filed.
4
CU Title CU Code CU Descriptor CU Work Activities Performance Criteria
4. Prepare accounts receivable 4.1 Sales book closed.
report 4.2 Journal updated.
4.3 AR ledger updated.
4.4 Debtor statement prepared.
4.5 Debtor statement
delivered.
4.6 AR aging prepared.
4.7 Overdue payment from
debtor followed up.
4.8 AR amount confirmed.
4.9 AR aging report and
accounts receivable ledger
submitted to superior.
3. Payroll The CU title describes the 1. Gather payroll information 1.1 Source documents of
competency in payroll. and documents payroll
(appointment/resignation
He or she is the person who letter, punch card, overtime
calculates and prepares all form, leave/medical
compensation that a company must certificate form) identified.
pay to its employees for a set period 1.2 Related payroll documents
of time or on a given date. collated.
1.3 Completeness of payroll
The person who is competent in this documents checked.
CU shall be able to gather payroll 1.4 Payroll documents
information and documents, prepare acknowledged as having
payroll schedule, arrange payroll been received.
payment and arrange Human 1.5 Related department
Resources Development Fund informed regarding
(HRDF) payments. incomplete/incorrect
documents.
The outcome of this competency is
to ensure that all payroll payments
received by employees and
5
CU Title CU Code CU Descriptor CU Work Activities Performance Criteria
statutory bodies within a specific 2. Prepare payroll schedule 2.1 Salary and wages basis
range of dates and in the correct (fixed or variable) such as
amount. hourly, daily, weekly and
monthly determined.
The personnel who are to be 2.2 Payroll allowances
competent in this competency must (commission,
in prior have the following reimbursement employee
competencies: expenses and overtime)
i. Not applicable determined.
2.3 Payroll deductions
(Employees Provident
Fund (EPF), Social
Security Organisation
(SOCSO), staff income tax
(PCB) determined.
2.4 Payroll adjustments (salary
in lieu, staff loan, no pay
leave, zakat, salary
revision) determined.
2.5 Payroll details calculated
according to statutory
requirement.
2.6 Payroll schedule prepared
and updated.
2.7 Payroll schedule submitted
for management approval.
2.8 Accounting record
determined to the right
ledger
6
CU Title CU Code CU Descriptor CU Work Activities Performance Criteria
3.3 Payroll slips distributed
3.4 Payroll statutory deduction
form for EPF, SOCSO and
PCB completed and
submitted for approval.
3.5 Payroll statutory deduction
payment arrangement
made within specific range
of dates.
3.6 Payment
acknowledgement
collected and filed.
4. Cash and bank The CU title describes the 1. Gather cash and bank 1.1 Other payments (payroll,
transactions competency in cash and bank information and documents loan repayment) identified.
transactions. 1.2 Payment listing documents
received/prepared.
He or she is the person who records 1.3 Completeness of payment
the cash and bank transactions for listing documents
other payments, others cash checked.
received and petty cash handling. 1.4 Payment listing documents
acknowledged as being
The person who is competent in this received.
CU shall be able to gather cash and 1.5 Related department
7
CU Title CU Code CU Descriptor CU Work Activities Performance Criteria
bank information and documents, informed regarding
process other payments, process payment discrepancy.
other cash received, update bank
book, carry out monthly bank/cash 2. Process other payments 2.1 Payments sorted
reconciliation, close bank/cash book according to due date.
transaction and carry out petty cash 2.2 Payment listing prepared.
handling. 2.3 Payment listing submitted
for approval.
2.4 Payment voucher,
The outcome of this competency is cheque/cash/online
to ensure that cash and bank payment/TT prepared
transactions are recorded based on approved
accurately. payment listing.
2.5 Signatories’ approval
The personnel who are to be arranged according to
competent in this competency must level of authority.
in prior have the following 2.6 Cheque/cash/online
competencies: payment/ TT arranged.
i. Not applicable 2.7 Payment voucher
acknowledged as having
been received.
2.8 Accounting record
determined to the right
ledger.
2.9 Non-invoice payment
recorded into bank book.
2.10Payment voucher
documents filed.
8
CU Title CU Code CU Descriptor CU Work Activities Performance Criteria
3.3 Collection listing prepared.
3.4 Cash and collection listing
agreed.
3.5 Other cash received
secured (safe).
3.6 Official receipt issued.
3.7 Accounting record
determined to the right
ledger.
3.8 Other cash received
recorded into bank book.
3.9 Other cash received
documents filed.
9
CU Title CU Code CU Descriptor CU Work Activities Performance Criteria
6. Close bank/cash book 6.1 Total column amount
transactions confirmed.
6.2 Journal updated
6.3 Individual total balance
posted to General Ledger.
10
CU Title CU Code CU Descriptor CU Work Activities Performance Criteria
5. Property, Plant and The CU title describes the 1. Gather PPE register 1.1 Type of PPE information
Equipment (PPE) competency in PPE register. information and documents and documents such as
register asset register listing, asset
He or She is the person to update disposal form, and asset
record of PPE. movement form
determined.
The person who is competent in this 1.2 PPE information and
CU shall be able to gather PPE documents obtained.
register information and documents, 1.3 PPE documents filed.
update PPE register, calculate PPE
depreciation and prepare draft PPE 2. Update PPE register 2.1 New asset acquisition
listing to meet the accounting recorded.
procedures. 2.2 Physical asset
documentation checked.
The outcome of this competency is 2.3 New asset purchased
to ensure all details of each PPE tagged.
are recorded. 2.4 Asset movement
recorded.
The personnel who are to be 2.5 Asset disposal recorded.
competent in this competency must
in prior have the following 3. Calculate PPE depreciation 3.1 PPE depreciation
competencies:- calculated according to
i. Not applicable company SOP and
guidelines.
3.2 Asset depreciation figure
recorded.
11
CU Title CU Code CU Descriptor CU Work Activities Performance Criteria
12
CU Title CU Code CU Descriptor CU Work Activities Performance Criteria
content complied.
3.3 Draft Profit & Loss
Account prepared.
3.4 Draft Profit & Loss
Account submitted to
superior for review.
13
14