Procedures for Applying Pumps Seals PI

Shell Global Solutions International
______________________________________________________________________________
Procedures for applying Pumps & Seals

Procurement Initiatives in Projects,
including definition of interfaces between
Engineering Contractors, Pump Vendors
and Seal & Sealing System Vendors.
Final approved document

issued for implementation
_____________________________________________________________________________________________________________________
Procedures for applying Pumps & Seals PI Page 1 of 19 Rev: 0 dated : 21/08/2002
______________________________________________________________________________
The following personnel have approved this document and endorse the procedures described in it.
Approver Organisation Approval date

Ron van den Handel OGNL-OGER 15/08/2002
Leo Heusdens OGNL-OGP/3 28/06/2002
Bruce Timms Sulzer Pumps 10/07/2002
Rich W Vermaesen Flowserve Pump Division 03/09/2002
Jan Schutte Envirotech 16/08/2002
Joost Bodaan John Crane 20/08/2002
Erik Roosch Flowserve Solution Division 13/09/2002
Issue date : Revision details : Made by :

31/01/2002 New document created based on Project Interface document, Ron Macpherson OGER-
but extensively revised and amended to reflect lessons OGNL
learned during use of the Procurement Initiatives.
27/06/2002 Final draft created to include amendments and Ron Macpherson OGER-
improvements identified by extensive review sessions. OGNL
21/08/2002 Final draft revised ( highlighted yellow ) to reflect changes Ron Macpherson OGER-
requested by J Crane to improve clarity of text OGNL
04/09/2002 Final draft revised ( highlighted blue ) to reflect changes Ron Macpherson OGER-
requested by Flowserve Pumps OGNL
16/09/2002 Final approved document issued for implementation Ron Macpherson OGER-
OGNL
_____________________________________________________________________________________________________________________
______________________________________________________________________________
Contents :
1.0 Introduction
2.0 Benefits of Pumps & Seals PI
3.0 Application of Pumps & Seals PI
4.0 Budget Proposals Stage Flowchart

4.1 Checklist for kick-off meeting with EC
4.2 Notes for clarification of flowchart
5.0 Vendor Selection Stage Flowchart

5.2 Checklist for EC/SSV kick-off meeting
5.3 Checklist for EC/PV kick-off meeting
6.0 Order Placement Stage Flowchart

6.2 Overview of Scopes of Supply
6.3 Checklist for PV/SSV kick-off meeting
7.0 Order Execution Stage Flowchart

_____________________________________________________________________________________________________________________
______________________________________________________________________________
1.0 Introduction
The preferred method for procuring centrifugal pumps and associated mechanical seals is through
an existing Pumps and Seals Procurement Initiative ( PI ).
These are available from PI holders as follows :
Sulzer Pumps Bruce Timms Bruce.Timms@sulzer.com
Flowserve Pump Division Rich W Vermaesen rvermaesen@flowserve.com
Envirotech ( under development ) Jan Schutte j.schutte@envirotech.nl
John Crane Joost Bodaan joost.bodaan@johncrane.co.uk
Flowserve Solution Division Erik Roosch eroosch@flowserve.com
Each of the above vendors can offer pre-engineered solutions, selected from a range of standard
products, which have been pre-approved by Shell Global Solutions International ( SGSI ).
A PI Manual is available from each PI Holder, which details the following :-
• Description and construction for each standard, pre-approved PI product;
• Exceptions to Shell Design & Engineering Practice Manuals ( DEPs ) and to API’s;
• Application limits and Selection procedures ( for mechanical seals );
• Quality Assurance, Testing and Acceptance Procedures;
• Scope of supply definition, including Documentation and Reporting requirements.
Note : It is intended that each PI manual as well as this document, shall be made available on the PI holders internet
websites and on the Shell intranet. Locations and access details to be published when available.
2.0 Benefits of Pumps & Seals PI

The typical Cost of Ownership of pumps and seals, which are procured in accordance with the PI, is
expected to be 35% lower than those procured in the traditional way.
This is due to the following benefits associated with the PI process :-
• Implementation schedule cut by 20%

– Reduced bidding, engineering, inspection and testing effort.
• CAPEX reduction typically 25%
– Standardised procedures, products and scope of supply;
– Increased supplier volume with retained competition;
– Pre-engineered fit-for-purpose solutions.
• Engineering Contractor hours cut by 50%

– Pre-approved suppliers, products and selection process;
– Minimal inspection activities required.
• OPEX reduction typically 50% ( based on first 6 years )
– Three years seal life by design;
– Seal vendor fully accountable for sealing solution.
_____________________________________________________________________________________________________________________
______________________________________________________________________________
3.0 Application of Pumps & Seals PI

The PI procedures, as outlined in this document, shall be applied to :
- all centrifugal pumps, which are required to conform to API610 ( or BS4082 ) ;
- all mechanical seals & sealing systems, which are required to conform to API682.
The PI procedures have been grouped into four distinct stages, named :-
Budget Proposals ; Vendor Selection; Order Placement and Order Execution.
Sections 4.0 to 7.0 below describe these procedures graphically in figures ‘A’ to ‘D’, with
additional detail relevant to each step of the procedure being given in the form of a series of
related notes.
The abbreviations, which have been used in figures ‘A’ to ‘D’ and in the reference notes,
have the following meanings :-
API 610 American Petroleum Institute standard for

Centrifugal Pumps in General Refinery Service ( 8th Edition August 1995 )
API 682 American Petroleum Institute standard for
Shaft Sealing Systems for Centrifugal and Rotary Pumps ( 1st Edition October 1994 )
BDEP Basic Design & Engineering Package phase of project ( alternative to PS phase )
BS4082 British Standard for external dimensions of vertical in-line centrifugal pumps
EC Engineering Contractor,
appointed to handle engineering during BDEP/PS phase
EPC Engineering & Procurement Contractor,
appointed for the Project Implementation phase
PDS Pump data/requisition sheet,
based on template available in DEP 31.29.02.93 - Gen
PI Pumps and Seals Procurement Initiative
PO Purchase Order
PS Project Specification phase of project,
which is a BDEP plus procedures
PV Pump Vendor
SDS Seal & Sealing System data/requisition sheet,
based on template available in DEP 31.29.00.94 – Gen
SGSI Shell Global Solutions International BV
SSV Seal and Sealing System Vendor
_____________________________________________________________________________________________________________________
______________________________________________________________________________
4.0 Budget Proposals Stage

The PI procedure for obtaining budget proposals, normally for the purpose of a 10% cost estimate
during the Project Definition phase ( PS or BDEP ), is as shown in Figure ‘A’ below.
A1
Yes No PI
applies?
PI Procedures
Engineered Solution
A2
Traditional approach
Vendors list from PI Holders only
Vendor qualification
SPeals Specification,
A3S u A3PProposal evaluation,
m
ECp EC
issues Principal
SDSPDS approval
issues
s
A4S A4P
SSVs select
PVs seals
select pump
& sealing system
based on PDS
based on SDS
A5S A5P
SSVs
PVs
supply
supply
Budget
Budget
Proposals
Proposals
Input for a ± 10% estimate
Figur
e :‘A
Note If a ’
20%
estimate is :
required
during
Budg
Basic
Design
Packageet
phase, then
Prop
Estimator
shall follow
osals
same
procedure.
Stag
However,
e
datasheets
shall be
based on
preliminary
process data
and
only a
selection of
_____________________________________________________________________________________________________________________
essential
information
shall be
______________________________________________________________________________
4.1 Budget Proposal Stage ( continued )

The following additional notes are included for clarity of the PI procedure given in Figure ‘A’ :-
A1 The PI procedures, as outlined in this document, shall be applied to all equipment as

defined in section 3.0. All other equipment shall be treated as Engineered Solutions and
shall be handled separately in the traditional manner.
A2. Vendors lists shall be limited to PI Holders only and enquiries for pumps shall be kept
separate from enquiries for seals & sealing systems. PI Holders are pre-approved by SGSI
and therefore no further vendor qualification should be required, for supply of standard PI
products, which are within the PI application window.
Vendor selection will normally be based on competitive bidding ( refer section 5.0 ),
unless a clear preference exists ( based perhaps on supplier of existing plant ) for a
particular PV and/or for a particular SSV.
A3S. EC shall create SDS based on latest process data and shall mark sheets ‘Issued for Budget
Proposals’.
EC shall complete all required information on sheet 1 ( except for Pump Details, which
may not be known at this stage ). EC shall pass an electronic copy of SDS to SSVs.
A4S. SSVs shall make pre-agreed assumptions regarding as yet unknown pump details
( i.e. 50mm shaft at 3000 RPM with seal cavity pressure equal to pump suction pressure
plus one third pump differential pressure ). SSVs shall use agreed selection procedures
( as detailed in PI manual ) to select seal and sealing system based on SDS and shall enter
the relevant data into SDS under column headed ‘Budget Specification’ on sheet 2.
A5S. SSVs shall give Budget Proposal for standard PI scope of supply ( refer section 6.2.1 ),
plus separate prices for each additional requirement as requested on SDS.
Budget proposal to include an electronic copy of SDS completed as per A3S above.
A3P. EC shall create PDS based on latest process data and shall mark sheets ‘Issued for Budget
Proposals’.
EC shall complete all data fields on sheet 1 plus data fields under column headed
‘Requisition’ on sheets 2 & 3. EC shall pass an electronic copy of PDS to PVs.
A4P. PVs shall select pump type and size based on PDS and shall enter all relevant data under
column headed ‘Budget Specification’ on sheets 2 & 3.
A5P. PVs shall give Budget Proposal for standard PI scope of supply ( refer 6.2.2 ),
but excluding sealing solution ; plus separate prices for each additional requirement as
requested on PDS.
PVs shall quote separate price adders for PV’s scope of supply associated with each
API 682 piping plan. PVs shall also advise the margin which they intent to apply, to
SSV’s seal and sealing system price, if a combined proposal is requested.
Budget proposal to include an electronic copy of PDS completed as per A3P above.
_____________________________________________________________________________________________________________________
______________________________________________________________________________
5.0 Vendor Selection Stage

The PI procedure for selection of pump & seal vendors, normally during the Project
Implementation phase of a project, is as shown in Figure ‘B’ below.
continued from Figure ‘A’

Refer section 5.2 for
agenda check-list
EPC kick-off meeting
B1 B1
S
Seals Pumps P
EPC issues revised SDS EPC issues revised PDS
Refer 5.3 for Refer 5.4 for

Agenda Kick-off meeting Kick-off Agenda
check-list Check-list
EPC / SSVs meeting
EPC / PVs
B2S B2
SSVs select seals & sealing PVs select pump P
system based on SDS based on PDS

B3P
B3S
SSVs supply Firm Proposals PVs supply Firm Proposals
Selection
fully PI
No Modified
PI
No Engineered
B
4
compliant? product? Solution
Yes Yes
Yes SGSI No
approval?
Proposal evaluation
B5P
B5S
Pre-selection of Pre-selection of
SSV PV
EPC creates Seal Selection EPC creates Pump Selection
table table
Figure ‘B’ :Vendor Selection Stage

_____________________________________________________________________________________________________________________
______________________________________________________________________________
5.1 Vendor Selection Stage ( continued )

The following additional notes are included for clarity of the PI procedure given in Figure ‘B’ :-
B1S. EPC shall revise SDS based on final process data and shall mark sheets ‘Issued for Firm
Proposals’. EPC shall complete or revise all required information on sheet 1 ( except for
Pump Details, which may not be known at this stage ).
EPC shall pass an electronic copy of SDS to SSVs.
B2S. SSVs shall make pre-agreed assumptions regarding as yet unknown pump details
( i.e. 30, 50 & 70mm shaft at 3000 RPM with seal cavity pressure equal to pump suction
pressure plus one third pump differential pressure ).
SSVs shall use agreed selection procedures ( as detailed in PI manual ) to select seal and
sealing system based on SDS and shall enter the relevant data into SDS under column
headed ‘Firm Specification’ on sheet 2.
SSV shall indicate compliance of selection with Procurement Initiative Manual :-
Fully PI compliant selections are standard pre-approved PI products, operating within the
pre-approved application parameters.
Modified PI product selections are pre-approved PI products ( operating within the pre-
approved application parameters ), which are being offered with modified materials to meet
the application. SSV shall indicate on SDS all deviations from the standard PI product.
Engineered Solution selections are all other cases not covered above.
SSV shall enter full details under column headed 'Firm Specification' on sheet 2.
B3S. SSVs shall give Firm Proposal for standard PI scope of supply ( refer section 6.2.1 ),
plus separate prices for each additional requirement as requested on SDS.
Firm proposal to include an electronic copy of SDS completed as per B2S above.
B1P. EPC shall revise PDS based on firm process data and shall mark sheets ‘Issued for Firm
Proposals’. EPC shall complete or revise all data fields on sheet 1 plus data fields under
column headed ‘Requisition’ on sheets 2 & 3.
EPC shall pass an electronic copy of PDS to PVs.
B2P. PVs shall select pump type and size based on PDS and shall enter or revise all relevant
data under column headed ‘Firm Specification’ on sheets 2 & 3.
PV shall indicate compliance of selection with Procurement Initiative Manual :-
Fully PI compliant selections are standard pre-approved PI products, operating within the
pre-approved application parameters.
Modified PI product selections are pre-approved PI products ( operating within the pre-
approved application parameters ), which are being offered with modified materials to
meet the application.
PV shall indicate on PDS all deviations from the standard PI product.
Engineered Solution selections are all other cases not covered above.
PV shall enter full details under column headed 'Firm Specification' on sheets 2 & 3.
_____________________________________________________________________________________________________________________
______________________________________________________________________________
B3P. PVs shall give Firm Proposal for standard PI scope of supply ( refer 6.2.2 ), but excluding
sealing solution; plus separate prices for each additional requirement as requested on PDS.
PVs shall quote separate price adders for PV’s scope of supply associated with each API 682
piping plan. PVs shall also advise the margin which they intent to apply, to SSV’s seal and
sealing system price, if a combined proposal is requested.
Firm proposal to include an electronic copy of PDS completed as per B2P above.
B4 ‘Fully PI compliant’ selections are pre-approved and do not require further approval.
All other selections require full engineering approval prior to acceptance.
‘Modified PI product’ selections, shall be submitted ( by respective SSV or PV ) to SGSI

Rotating Equipment Department for approval. Following SGSI approval, vendor pre-
selection and order processes shall follow the PI procedures as outlined below.
Note : Approval of deviations are order specific and do not constitute a modification of the
pre-approved standard PI products, unless such approval is specifically granted.
Selections, which are classified as ‘Engineered Solution’ shall be separated from the others
and treated in the traditional manner; these PI procedures shall not be applicable.
Note : Classification of Pump and Seal selections shall be made independently.

e.g. Seals may be ‘Fully PI compliant’, while pump is ‘Engineered Solution’.
B5S. EPC shall evaluate SSV’s Firm Proposals to ensure compliance with Requisition
requirements and shall select SSV based on Price quoted by SSV, Commercial Terms &
Conditions, SSV’s local representation and existing after sales agreements.
B5P. EPC shall evaluate PV’s Firm Proposals to ensure compliance with Requisition
requirements and shall select PV based on the following parameters :-
• NPSH-R value in compliance to the applicable DEPs

• Suction specific speed
• Pump rated power (kW) and Motor installed power (kW)
• Minimum thermal flow as well as stable flow
• Impeller diameter, actual/maximum
• Efficiency
• Weight/space (deck area), skid dimensions
• Price, Commercial Terms & Conditions,
SSV’s local representation and existing after sales agreements
• Costs for after sales services if requested in requisition.
_____________________________________________________________________________________________________________________
______________________________________________________________________________
5.2 Vendor Selection Stage ( Principal - EPC )

The following checklist may be used for setting the agenda for the
kick-off meeting between the Principal and the Engineering & Procurement Contractor :-
• Application and applicability of PI
• Familiarisation with PI Procedures + involvement of PI vendors?
• Involve key discipline engineers and PI Holders
• Pump and Seals vendors list
• Sub-vendors list ( confirmation on PI holders choices from pre-approved list )
• Local Authority requirements
• Tropicalisation / Winterisation requirements
• Orientation of seal system to pump skid ( PI standard as default )
• Interconnecting piping supplier
• Documentation content, layout, quantities and format ( hard copy/electronic )

requirements ( to be confirmed as per PI manual )
• Clarification of scopes of supply EPC/PV/SSV ( interfaces )
• Quality audits : number, frequency, by whom?
• Acceptance criteria ( resolution of non-compliance ? )
• Inspection and testing requirements
• Conflicts between PI procedures and EPC’s procedures
• Spare parts, E-SPIR
• Preferences for coupling Make & Type
• Driver make ( especially for vertical close coupled units )
_____________________________________________________________________________________________________________________
______________________________________________________________________________
5.3 Vendor Selection Stage ( EPC - SSV )

The following checklist may be used for setting the agenda for the kick-off meeting between
Engineering & Procurement Contractor and Seal & System Vendors:-
• Review of SDS information
• Conflicts between Requisition and PI manual
• Barrier / buffer liquid selection
• Central barrier filling system pressure & pressure reduction ( if applicable )
• SSV’s scope of supply ( to be confirmed as per PI manual )
• Should deviations from standard PI scope be reflected in job specific drawings

• Quality assurance requirements ( to be confirmed as per PI manual )
• Inspection and testing requirements ( to be confirmed as per PI manual )
• Quality audits and acceptance criteria ( to be confirmed as per PI manual )
• Spare parts, E-SPIR
• Commercial T & C’s ( e.g. delivery & packing requirements )
_____________________________________________________________________________________________________________________
______________________________________________________________________________
5.4 Vendor Selection Stage ( EPC - PV )

Engineering & Procurement Contractor and Pump Vendors:-
• Review of PDS information
• Conflicts between Requisition and PI manual
• Arrangement for cooling water pipe work
• PV’s scope of supply ( to be confirmed as per PI manual )
• Should deviations from standard PI scope be reflected in job specific drawings

• Quality assurance requirements ( to be confirmed as per PI manual )
• Inspection and testing requirements ( to be confirmed as per PI manual )
• Quality audits and acceptance criteria ( to be confirmed as per PI manual )
• Commercial T & C’s ( e.g. delivery & packing requirements )
_____________________________________________________________________________________________________________________
______________________________________________________________________________
6.0 Order Placement Stage

The PI procedure for placing orders, normally during the Project Implementation phase
of a project, is as shown in Figure ‘C’ below.
continued from Figure ‘B’
EPC requests Refer 6.3 for

PV / SSV
Agenda
C1 Combined Proposalcheck-list
kick-off meeting
from pre-selected PV
C2
PV & pre-selected SSV
liaise to confirm Pump &
Sealing System are compatible
PV & SSV
C3 submit
Combined Proposal
for complete scope
C4
EPC evaluates
Combined Proposal
C5
EPC issues PO to PV
based on Combined Proposal
SSV issues PO
PV issues PO on SSV
for Sealing System
Figure ‘C’ : Order Placement Stage
_____________________________________________________________________________________________________________________
______________________________________________________________________________
6.1 Order Placement Stage ( continued )

The following additional notes are included for clarity of the PI procedure given in Figure ‘C’ :-
C1. EPC shall revise SDS from selected SSV to include ‘Pump Details’ from pre-selected PV
and shall mark sheets ‘Issued for Combined Proposals’.
EPC shall revise PDS from pre-selected PV to mark sheets ‘Issued for Combined
Proposals’. EPC shall pass electronic copies of SDS & PDS to selected PV, together with
request for Combined Proposal.
C2. PV and SSV shall liaise to ensure that Seals and Sealing Systems are fully compatible with
the selected Pump and with the service conditions as defined in the PDS & SDS.
SSV shall enter the relevant data into SDS under column headed ‘Combined Specification’
on sheet 2. PV shall enter all relevant data into PDS under column headed ‘Combined
Specification’ on sheets 2 & 3.
C3. PV and SSV shall liaise to produce Combined Proposal ( clearly differentiating between
costs for pumps and cost for sealing solutions ) for standard PI scope of supply ( refer 6.2 ),
plus separate prices for each additional requirement as requested on PDS & SDS.
All price adjustments between Firm Proposal and Combined Proposal shall be highlighted
and the reasons for the changes clearly identified.
PV shall forward Combined Proposal to EPC together with revised PDS & SDS,
drawings and Production/Testing/Delivery schedule. Where typical drawings show
multiple equipment selections/dimensions ( e.g. cooler type/size ), then the actual
selections applicable to the proposal, shall be clearly indicated on a cover sheet.
C4. EPC shall evaluate Combined Proposal to ensure that price adjustments from Firm to
Combined Proposals reflect only technical changes necessary to match pump and seals,
plus the agreed PV margin on SSV’s quoted prices for seals and sealing systems.
C5. EPC shall revise PDS & SDS to mark sheets ‘Issued for Order Placement’ and shall pass
electronic copies of SDS & PDS to PV, together with order documentation.
_____________________________________________________________________________________________________________________
______________________________________________________________________________
6.2 Order Placement Stage ( Scope Definition )

The actual scope of supply shall be fully defined in the proposal, however,
the following overview of the standard scopes of supply is included for clarity :-
6.2.1 Seal Vendor’s scope of supply to Pump Vendor :

• Seal Cartridge(s)
• Seal System(s) if specified by SSV ( i.e. Plan 52 or Plan 53M, plus options)
( Note : delivery may be direct to site, following acceptance of equipment by PV )
Buffer Gas Control Panel if specified by SSV

Heat Exchangers, ( as loose supply for Plan 21 or Plan 23 if specified by SSV )
• Documentation
• Inspection & Testing
• Ex-works SSV, unpacked
Note : Both the Seals and the associated Sealing System (required to meet the application),
shall be supplied by the same SSV.
6.2.2 Pump Vendor’s scope of supply to Engineering & Procurement Contractor :

• Pump(s), fully assembled and complete with Seal Cartridge(s), Coupling(s) &
Guard(s), Driver(s), Baseplate(s), plus
Seal Flush connection pipe-work and coolers ( as per API Plan 11, 13, 21 or 23,
dependant on which plan is specified by SSV ), plus
flanged stub pipes fitted to each buffer/barrier/quench/external flush connection
( dependant on which API 682 piping plan is specified by SSV ).
• Seal System(s), as loose supply, as per Seal Vendor’s scope of supply.
• Documentation
• Pump Inspection & Testing
• Inspection and Acceptance of all items in Seal Vendor’s scope of supply ( refer 7.1 D3 ).
• Ex-works PV, unpacked
6.2.3 Engineering & Procurement Contractor’s scope of supply to Principal :

• Pump(s) complete, including Pumps & Seal Vendor’s scopes of supply,
plus interconnecting pipe-work between pump(s) and sealing system(s)
• Inspection and Acceptance of all items in Pump Vendor’s scope of supply ( refer 7.1 D3 ).
_____________________________________________________________________________________________________________________
______________________________________________________________________________
6.3 Order Placement Stage ( Combined Proposal )

Engineering & Procurement Contractor the PV and the SSV :-
• Review of PDS & SDS information, to identify conflicting data
• Compatibility of selected seal(s) & sealing system(s) to selected pump(s)
• Sizing of flush connections ( ¾” or ½” NPT ) to be confirmed if not clear
• Is a seal cavity flush connection required on pump ?
• Location of seal plate connections ( especially for VCC pumps )
• Seal cavity venting arrangements
• Barrier fluid / Shaft material compatibility check ( if specified on SDS )
• Effect on pump performance if gas seals are selected
• Seal cavity dimensions
• Check allowable / actual shaft axial movement
• Production, Testing & Delivery schedules
• Inspection & acceptance criteria
• Delivery arrangements ( especially sealing systems )
• Packing and shipping requirements
_____________________________________________________________________________________________________________________
______________________________________________________________________________
7.0 Order Execution Stage

The PI procedure for order execution, normally during the Project Implementation phase
of a project, is as shown in Figure ‘D’ below.
D1
D2
P Optional QA
r spot-checking
Progress i
Reporting n
c
Ei D3
np
ga
Progress il Quality Audits
n Testing
Reporting
eP Acceptance
eO
r
Pi
un
m g
Progress Quality Audits
p &
Reporting Acceptance
M P
aPO
nr
S
uo
efc
aau Quality Audits
Progress
crl
Reporting Acceptance
M etP
aum O
nre
Se
uen
ali frt
ng aC
Figure
Sy co ‘D’ : Order Execution Stage
ste nt
m
ut
M rr
an ea
ufa rc
ctu t
rer o
_____________________________________________________________________________________________________________________
Procedures for applying r Pumps & Seals PI Page 18 of 19 Rev: 0 dated : 21/08/2002
______________________________________________________________________________
7.1 Order Execution Stage ( continued )

The following additional notes are included for clarity of the PI procedure given in Figure ‘D’ :-
D1. The various parties involved during the Order Execution Stage are shown in bold,
down the centre of figure 'D'.
D2. Progress Reporting should be from vendor to buyer against each specific purchase order.
D3. Inspection and acceptance should be undertaken by each buyer against each specific
purchase order. The purpose of the inspection should be to ensure conformity against
agreed scope of supply, rather than technical conformity against PI manual.
_____________________________________________________________________________________________________________________

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Shell Global Solutions International

Procedures for applying Pumps & Seals

Final approved document

Approver Organisation Approval date

Issue date : Revision details : Made by :

2.0 Benefits of Pumps & Seals PI

3.0 Application of Pumps & Seals PI

4.0 Budget Proposals Stage Flowchart

5.0 Vendor Selection Stage Flowchart

6.0 Order Placement Stage Flowchart

7.0 Order Execution Stage Flowchart

2.0 Benefits of Pumps & Seals PI

• Implementation schedule cut by 20%

• Engineering Contractor hours cut by 50%

3.0 Application of Pumps & Seals PI

API 610 American Petroleum Institute standard for

4.0 Budget Proposals Stage

4.1 Budget Proposal Stage ( continued )

A1 The PI procedures, as outlined in this document, shall be applied to all equipment as

5.0 Vendor Selection Stage

continued from Figure ‘A’

EPC kick-off meeting

EPC issues revised SDS EPC issues revised PDS

Refer 5.3 for Refer 5.4 for

system based on SDS based on PDS

Figure ‘B’ :Vendor Selection Stage

5.1 Vendor Selection Stage ( continued )

‘Modified PI product’ selections, shall be submitted ( by respective SSV or PV ) to SGSI

Note : Classification of Pump and Seal selections shall be made independently.

• NPSH-R value in compliance to the applicable DEPs

5.2 Vendor Selection Stage ( Principal - EPC )

• Application and applicability of PI

• Familiarisation with PI Procedures + involvement of PI vendors?

• Involve key discipline engineers and PI Holders

• Pump and Seals vendors list

• Sub-vendors list ( confirmation on PI holders choices from pre-approved list )

• Local Authority requirements

• Tropicalisation / Winterisation requirements

• Orientation of seal system to pump skid ( PI standard as default )

• Interconnecting piping supplier

• Documentation content, layout, quantities and format ( hard copy/electronic )

• Clarification of scopes of supply EPC/PV/SSV ( interfaces )

• Quality audits : number, frequency, by whom?

• Acceptance criteria ( resolution of non-compliance ? )

• Inspection and testing requirements

• Conflicts between PI procedures and EPC’s procedures

• Spare parts, E-SPIR

• Preferences for coupling Make & Type

• Driver make ( especially for vertical close coupled units )

5.3 Vendor Selection Stage ( EPC - SSV )

• Review of SDS information

• Conflicts between Requisition and PI manual

• Sub-vendors list ( confirmation on PI holders choices from pre-approved list )

• Local Authority requirements

• Tropicalisation / Winterisation requirements

• Barrier / buffer liquid selection

• Central barrier filling system pressure & pressure reduction ( if applicable )

• Interconnecting piping supplier

• SSV’s scope of supply ( to be confirmed as per PI manual )

• Should deviations from standard PI scope be reflected in job specific drawings

• Documentation content, layout, quantities and format ( hard copy/electronic )

• Quality assurance requirements ( to be confirmed as per PI manual )

• Inspection and testing requirements ( to be confirmed as per PI manual )

• Quality audits and acceptance criteria ( to be confirmed as per PI manual )