Visual Guide to UNDP Programming Cycle

Joint Results Groups Work Plans Government approval
Programme Criticality
Assessments (if high risk)
Partnership & Communications Strategy
RMT Table
Evaluation Plan
Executive Board approval
of Cooperation for CPDs and RPDs
Framework
Collect data for CPD/RPD Scan context Identify factors
Submit final Cooperation
indicators and IRRF for change related to progress
Framework/CPD or RPD
to Executive Board
Track performance
Appraise Cooperation
Assess quality
Framework/CPD or RPD

IPAC of programme TOC

Prepare RPD Prepare CPD Prepare CPD Integrated Work Plan Assess risks

Prepare CPAP Contribute to Cooperation Analyse data

Framework Appraise and Annual Planning
Approve Monitor operational
Develop Theory Prepare Theory Contribute to Cooperation
performance
of Change of Change Framework TOC
Complete Country-Level
Macro-assessment of HACT Document Monitor partnerships and
Contribute to CCA Monitor lessons learned communication strategy

Contribute to Roadmap Use data to inform decision-making

N
Regional Programme

Country Programme

SIG
If no Cooperation
Framework / CPD

FORMULATE PROGRAMME
Framework Oversight
DE
Cooperation

(Programme Board)

Programme board review

and Le
RPD

ation ar DELIVER
u THROUGH Programme board minutes

ni
l
Eva
Develop Cooperation

IMPLEMENT
ng
Quality and SELECTED
Framework / CPD or RPD Social INSTRUMENTS
& If change
Environmental Decison by EB
is needed
DELIVERY INSTRUMENTS Standards (Executive Board)

Submit to BPPS
Development Projects through RBx
Programme suspension for clearance
UNDP is accountable for design, oversight and QA for
entire project. Initiation Plans can help jumpstart projects.
Manage Programme extension
Decison by EB
INTEGRATE LEARNING Change
Engagement Facility Programme revision Submit to BPPS
Delivers activities quickly, for small interventions, to support through RBx
upstream policy results, test innovations or respond to for clearance
crises. UNDP is accountable for design & oversight. N
Programme O Submit amendments
Transition SITI Report to Bureau Director
Development Services N
Partner is accountable for design & oversight. UNDP is
TRA
only accountable for quality of our service provision. Review proposed
Complete ICPE changes
If no ICPE, prepare
Institutional Effectiveness Projects Review by EB
Country Programme Contribute (if necessary)
Manages inputs (staff, facilities, etc.) that strengthen Performance Summary to One UN
UNDP’s abilities to contribute to results. country report Programme Board approves
proposed changes
ROAR

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 Visual Guide
Programming Cycle
Procedures, People and
Guidance at a Glance

Joint results group work plans Joint Work UNSDG

Guidance
Participate in Joint Results Groups Plan template
and associated Joint Work Plans,
if applicable.

Programme Criticality Guidance at a glance:

Assessments (if high risk) Pro Prolonged crisis
Ma gramm situation / elevated
nag
er / e security risk
RR

Partnership & Communications Strategy Pro Partnership & Communications

Ma gramm Strategy and RM AP
nag
er / e
RR
RMT Table Pro RMT Template
Ma gramm
nag
er / e
RR
Evaluation Plan Pro Evaluation Plan Template
Ma gramm
nag
er / e
RR

Prepare RPD Pro Prepare CPD CPD template Prepare CPD Pro CPD template
Ma gramm Pro
nag Ma gramm Ma gramm
er / e nag
er / e
nag
er / e
RR RR RR
RPD Template

Contribute to Cooperation Pro

Cooperation Cooperation
Framework
Framework Ma gramm Framework Guidance
nag
er / e Cooperation
RR
Framework
legal annex

Contribute to Cooperation
Cooperation Framework
Framework Pro
Ma gramm Theory of Change
Prepare CPAP CPAP template Theory of Change nag Guidance
Pro er / e
Ma gramm RR
nag
er / e
RR

UNSDG Guidelines:
Complete Country-level
Pro
Macro Assessment Ma gramm Discuss arrangements for audit
nag of government expenditures with
of HACT er / e
RR the Government Coordinating
Agency as per the HACT
Framework.

Contribute to CCA Pro

UNSDG CCA guidance:
Ma gramm Analysis provides inputs to Theory of
nag
er / e Change and UN’s programming priorities,
RR
including UNDP’s comparative advantage
in the programming and larger
financing context.

Develop Pro Prepare Theory of Change Contribute UNSDG Roadmap

Ma gramm Pro to roadmap Pro Roadmap
Theory of (RB nager e Theory of Ma gramm
Guidance
Ma gramm guidance
xD nag nag
Change irec
tor) Change er / e er / e
RR RR

If no Cooperation Framework
Country Programme

Theory of Change
Guidance
Framework / CPD
Cooperation

DESIGN

RPD

Regional Programme
Develop Cooperation Framework / CPD or RPD

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 Visual Guide
Programming Cycle
Procedures, People and
Guidance at a Glance

Government Approval of Executive Board Approval

Cooperation Framework Cooperation Framework for CPDs and RPDs
Legal annex Approval of the Programme
(CPD/ RPD)
Once the Cooperation Framework is agreed, it is signed
by the Government and all UN entities. The RC sends
the signed Cooperation Framework to all partners and
to the chair of the UNSDG. The completed Cooperation
Frameworks are posted on the UNSDG website.

Submit final Cooperation

RBx
Framework / CPD or RPD Dire
cto
to Executive Board r
Submit for quality review
to BPPS / Effectiveness

Appraise Cooperation PAC

fo r CP
Framework / CPD or RPD OPG D
for
R PDs

IPAC of programme RBx

Theory of Change Dire
cto
HQ r fo
PAC r CP
fo Ds
conduct RBx r RP
Dire Ds
Performance-Based cto
r
CO Performance-Based Capacity Assessment
Capacity Assessment

Consultations with all relevant national

partners, including the government
coordinating authority, potential
implementing partners, CSOs, targeted
community groups, donors, UN agencies,
multilateral and bilateral organizations
are essential throughout programme
development.

Appraise and
Approve

DESIGN
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 Visual Guide
Programming Cycle
Procedures, People and
Guidance at a Glance

Integrated Work Plan Procurement Planning

Pro PROMPT Platform
g
Ma ramm
nag e
er /
RR In order to start using the platform,
the Head of Procurement of your CO
must register in the Procurement
section of the intranet.
Once access has been granted,
procurement staff profiles and project
IDs can be set up.

Guidance Note on IWPs

Annual planning

IMPLEMENT

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 Visual Guide
Programming Cycle
Procedures, People and
Guidance at a Glance

Collect data for CPD/RPD Scan context Identify factors

indicators and IRRF for change related to progress

M& Pro Pro

EO g g
ffice Ma ramm Ma ramm
r nag e nag e
er / er /
RR RR

Track performance
Assess quality
Pro
g
Ma ramm
nag e
er /
RR

Assess risks
Pro
g
Ma ramm
nag e
er /
RR
Analyze data

Monitor operational
performance
Pro
g
Ma ramm
nag e
er /
RR

Monitor partnerships and

communication strategy
Pro
g
Ma ramm
nag e
er /
Document RR
lessons learned
IM Monitor
PL
E Pro
g
Ma ramm
nag e
er /
M

RR
EN

Use data to inform decision-making

T

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 Visual Guide
Programming Cycle
Procedures, People and
IMPLEMENT

Oversight Guidance at a Glance

(Programme Board)

Programme Decison by EB The Regional Bureau presents the note

Board review to the Associate Administrator through
the BPPS Effectiveness Group for review
and clearance for submission to the
Pro Executive Board for approval.
Ma gram
nag m
er / e
RR
Programme submit
Board minutes To BPPS through RBx
for clearance Programme Suspension Note

The Regional Bureau, in collaboration with

the Country Office, prepares a note that
the Administrator submits to the Executive
Board giving reasons for requesting
suspension of the programme and
If change proposes management arrangements
for continued assistance to the country.
is needed The note should also explain the
implications for harmonized programme
periods, and the related consultations
that have taken place within the United
Nations country team. In the note, the
Administrator may seek authority from
the Executive Board to approve assistance
on a project-by-project basis until the
situation permits a return
Programme suspension to normal operations.
Pro
Ma gram
nag m
er / e
Programme extension RR
Manage change Decison by EB
submit
Programme revision To BPPS through RBx
for clearance
Submit required documentation
submit Pro to BPPS’ Effectiveness Group
g
Amendments Ma ramm (through the Regional Bureau,
nag e
er / for country programmes).
to Bureau Director RR

Required supporting documentation:

Signed clearance form with reason for
review Bx D extension
Proposed irec Letter from the government
IPAC tor requesting/agreeing with the extension
The Bureau Director, in in consultation changes Sec
reta of the Cooperation Framework or equivalent
with the Executive Board Secretariat riat Signed agreement from UNCT confirming
and the BPPS Effectiveness Group harmonized approach to the extension
reviews the quality of proposed RMT cleared by OFM/BMS covering
changes and advises on suitable action. complete programme period

review
By Executive Board
Bx D
i
(if necessary)
rect
BPP o r
S/E
EB S ffec
ecre tiven
tari ess
at

CPD Extension Form

approve Programme revisions requiring Executive

Proposed
Programme revisions that do not
require Executive Board approval
are approved following incorporation
of feedback from the Bx and BPPS
Effectiveness Group and endorse-
ment by the Programme Board.
Pro Board approval are submitted to the EB
g
Ma ramm Secretariat by the relevant Bureau through
nag e
changes er /
RR
BPPS Effectiveness Group.
Required supporting documentation:
Signed clearance form with reason
for extension or substantive change
Copy of minutes of Programme
Board, agreeing to the changes
Revised programme documentation,
with changes tracked

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 Visual Guide
Programming Cycle
Procedures, People and
Guidance at a Glance

IMPLEMENT

Report

Pro
Ma gram
nag m
er / e
RR Contribute
to one UN
country report UN-INFO

Pro
Ma gram
nag m
er / e
RR

ROAR

ROAR platform

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 Visual Guide
Programming Cycle
Procedures, People and
Guidance at a Glance

TRANSITION

Programme Transition

IEO

Complete ICPE
Pro
Ma gram
nag m
er / e
RR If no ICPE, prepare
Country Programme
Performance Summary

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