Project File Report: Cafe Business

1. Project Overview

The cafe business project aims to establish a quaint and cozy cafe in a prime location in
the city. The cafe will offer a variety of specialty coffee, artisanal teas, and a delectable
range of pastries and light meals, providing a unique and inviting space for patrons to
enjoy a relaxing experience.

2. Project Objectives

- To create a cozy and welcoming ambiance for customers to enjoy their coffee and
pastries.

- To offer high-quality and unique coffee, tea, and food options to cater to various tastes
and preferences.

- To establish a strong brand presence and identity in the local community.

- To provide exceptional customer service and build a loyal customer base.

3. Project Team

- Cafe Manager: Responsible for overseeing all aspects of the project, including planning,
execution, and monitoring.

- Head Barista: In charge of crafting and curating the coffee and tea menu, as well as
training the café staff in proper preparation techniques.

- Chef: To create a menu of delicious pastries and light meals, ensuring they complement
the coffee and tea selections.

4. Project Scope

- Finding the ideal location for the cafe in a high-traffic area with good visibility and
accessibility for customers.

- Designing the interior space to create a warm and inviting atmosphere that reflects the
brand's identity.

- Sourcing high-quality coffee beans, tea leaves, and ingredients for the menu items.
- Hiring and training the cafe staff to deliver exceptional customer service.

5. Project Timeline

- Location scouting and lease negotiations: 2 months

- Interior design and fit-out: 3 months

- Menu development and staff hiring: 1 month

- Soft opening and marketing: 1 month

- Grand opening: 1 month

6. Project Budget

- Rent and leasehold improvements: 80,000/-

- Interior design and fit-out: 50,000/-

- Equipment and furnishings: 1,50,000/-

- Menu development and initial stock: 75,000/-

- Marketing and promotional expenses: 20,000/-

- Contingency: 50,000/-

- Staffing Related expenses(Salary and wages): 3,05,000/-

- Total Estimated Expenses: 7,30,000/-

7. Project Risks

- High competition from existing cafes and coffee shops in the area.

- Impact of seasonal fluctuations on foot traffic and sales.

- Staff retention and training challenges.

- Supply chain disruptions for coffee, tea, and ingredients.

8. Conclusion

The cafe business project aims to create a unique and inviting space for coffee and tea
enthusiasts to gather and enjoy a delightful experience. With careful planning, strategic
location selection, and a focus on quality, this cafe business has the potential to thrive
and establish a strong presence within the local community.