BUGS Form 1

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Bicol University (2”x2”)
GRADUATE SCHOOL Please use paste or glue. Do
Aquilino P. Bonto Bldg., not staple.
BU Main Campus, Rizal St.,
Legazpi City, Albay 4500

APPLICATION FOR
ADMISSION
To the Applicant: This application shall not be acted upon unless the following documents are received by
the Graduate School on or before May 15 for first semester (August) admission and October 15 for second
semester (January) admission:

1. One original and one photocopy of official Transcript of Records (TOR) from college previously
attended.
2. Photocopy of Special Order (for graduates of private school).
3. Copy of honorable dismissal from school last attended.
4. Two letters for recommendation preferably from former professors.
5. Photocopy of Birth Certificate (NSO or PSA).
6. Photocopy of Marriage Contract (for married female applicants)

Additional Requirement for International Applicants

7. Certificate of English Proficiency for foreign students. Required TOEFL score for admission is 460.

(to be printed in A4 size paper)

=================================================================================

1. Full Name __________________________________________________________________________

Surname First Name Middle Name

2. Date of Birth _____________________

3. Place of Birth ______________________________________

4. Gender Male Female

5. Civil Status Single Married Widow/er Others

6. Present occupation/position
_____________________________________________________________

7. Employer (Institution or Company)

________________________________________________________

7a. Employer’s Mailing Address _________________________________________________________

Street City / Town

____________________________ ______________ _________________________

Provincial/State Zip Code Country

8. Applicants Contact Information

8a. Permanent Mailing Address _________________________________________________________

Street City / Town

____________________________ ______________ ________________________

Province/State Zip Code Country

8b. Telephone No. ____________________________ 8c. Mobile Phone No. ____________________

8d. Email address ____________________________ 8d. Fax No. _________________

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9. Academic background (List all schools previously attended)

Institution Attended Major Field Degree and Date Received

________________________________ _______________________ __________________________
________________________________ _______________________ __________________________
________________________________ _______________________ __________________________
________________________________ _______________________ __________________________
________________________________ _______________________ __________________________

10. Degree Applied (Please check appropriate degree, track and mode)
Degree Track Mode of Delivery

PhD Thesis/Dissertation Residential

EdD Non-Thesis Distance/Open University

MS

MA

Diploma

11. Major field of interest _____________________________________

(select one from below)

RESIDENTIAL: Educational Leadership & Management / Educational Foundations / Mathematics Education / Filipino / Public Administration / Public
Administration (Public Procurement) / Development Management / Peace and Security Administration / Biology Education / Chemistry Education /
Cultural Education / English Education / Filipino Education / General Science Education / Guidance & Counselling / History Education / Music
Education / Physics Education / Pre-School Education / Reading Education / Social Studies Education / Industrial Education (TLE) / Industrial
Education (IT) / Cooperative Management / Economics / Entrepreneurship / Entrepreneurship (Environmental Entrepreneurship) / Local Government
Management / Management / Management (HRM) / Public Administration (Health Emergency & Disaster Management) / Agriculture (Agronomy) /
Agriculture (Animal Science) / Agriculture (Agricultural Education) / Agriculture (Crop Production) / Agriculture (Animal Production) / Biodiversity and
Environment Management / Rural Development / Architecture / Nursing / Fisheries (Aquaculture) / Fisheries (Coastal Resource Management) /
Fisheries Technology / Physical Education / Literature / Earth Science Education / Teaching English as a Second Language / Energy Technology /
Sustainable Food Systems / Biology / Information System

OPEN UNIVERSITY: Educational Leadership & Management / Public Administration / Management / Local Government Management / Social
Studies Education / English Education

12. Semester for which you are applying First Semester SY 20 ____ - 20 ____

Second Semester SY 20 ____ - 20 ____

13. Have you previously applied for admission to BU Graduate School?

Yes No If yes, when? ___________

Action on previous application: Approved Denied Still pending

14. Employment Record

Name and Address of Employer Position Inclusive Dates

From To

15. Membership in honor and professional organizations. (Please use additional sheet if necessary)
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16. Scholarships, honors and awards received. (Please use additional sheet if necessary)

17. Publications, researches, articles, literary works, etc. (Please use additional sheet if necessary)

18. Unpublished research papers or theses. (Please use additional sheet if necessary)

19. Future plans after completion of graduate studies at BU Graduate School. [Please use additional sheet
if necessary]

20. Concept note on possible research topic you want to pursue if admitted in BU Graduate School
(Instruction: Use simple words and sentences; Can answer the questions - “What new contribution to
knowledge does this study hope to generate?”, “What is the main research question that you intend to
provide answers to?”, “Is the field of specialization you intend to enrol the area of study where your
research is expected to provide the most relevant contribution?”)
[Please use additional sheet if necessary]

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23. Names, titles and addresses of former professors/research adviser/employer/supervisor whom you
have requested to recommend you.

Name Title Address

_________________________________ _______________________ ________________________

_________________________________ _______________________ ________________________

_________________________________ _______________________ ________________________

_______________________________________ _________________________________
Signature of Applicant Date

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EVALUATION RESULT
(To be filled by Graduate Admissions Committee)

Name of Applicant ______________________________________________________________________

Degree applied for: _____________________________________________________________________

Documents submitted:

OTR
Special Order

Honorable Dismissal from the last school attended

Certificate of English Proficiency (TOEFL) for foreign students
Two letters for recommendation preferably from former professors.
Marriage contract for married women
Birth Certificate

General Weighted Average _____________

Appropriateness of previous degree/s earned to the program applied for ______________________

Relatedness of work experience to the program applied for (if applicable) _____________________

Demonstrated ability to conduct research

(based on the concept note and/or publications) _________________________________________

Action Taken:
Approval Recommended
Regular Admission
Probationary

Admission Denied
Reason for denying admission ____________________________
_____________________________________________________

Remarks _____________________________________________________________________________
_____________________________________________________________________________________

GRADUATE ADMISSIONS COMMITTEE

__________________________ _________________________
Member Member

_______________________________
Chairman

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 Approved:

________________________________
Dean, BUGS

INSTRUCTIONS
_________________________________________________________________________________

Filipino Applicants

A duly accomplished application form must be submitted to the Graduate School together with the following
documents:

1. One (1) original and one (1) photocopy of Official Transcript of Record (OTR)*, in English language,
for each college previously attended

* Undergraduate transcript is required for master's degree applicants

* Undergraduate and master's degree transcript is required for doctoral degree applicants

IMPORTANT: The Official Transcript of Records must not bear any remarks (e.g. “for evaluation”).

2. Two (2) accomplished recommendation forms from former professors. The recommendation forms
must be sent directly to the Graduate School via bugs-admission@bicol-u.edu.ph by the persons
making the recommendation or placed in a sealed and signed envelope and submitted together with
other credentials.

3. Photocopy of Special Order (for graduates of private school).

4. Copy of honorable dismissal from school last attended.
5. Photocopy of Birth Certificate (NSO or PSA).
6. Photocopy of Marriage Contract (for married female applicants)

The Graduate School and the individual programs may require additional information or documents from an
applicant when deemed necessary. All application materials become part of the permanent records of BU
Graduate School and will not be returned to the applicant.

International (Non-Filipino) Applicants

A duly accomplished application form must be submitted to the Graduate School together with the following
documents:

1. One (1) original and one (1) photocopy of Official Transcript of Record, in English language, for each
college previously attended

2. Two (2) accomplished recommendation forms from former professors. The recommendation forms must
be sent directly to the Graduate School via bugs-admissions@bicol-u.edu.ph by the persons making the
recommendation or placed in a sealed and signed envelope and submitted together with other
credentials.

3. Results of the Test of English as a Foreign Language (TOEFL) or Certification of English as medium of
instruction in previous degree/s issued by the university/school registrar.

4. Photocopy of passport as proof of identification.

5. Proof of financial capacity to pursue studies in the Philippines or scholarship award letter

6. Police Clearance

English Proficiency Examination

Applicants from universities where English is not the medium of instruction and with TOEFL score below
460 (or IELTS score below 5.0) should take the English proficiency examination to be administered by the

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BU Language Center examination. Those who do not meet the required level of proficiency for graduate
studies in BU may be admitted on Probationary status with the condition that they should take the Intensive
English Course for International Students offered by the Language Center prior to or during their first
semester of residency in the program.

Application Deadlines
All documents must be received by the Graduate School not later than:

15 May - for regular First Semester (August) admission

15 October - for Second Semester (February) admission

Incomplete Applications
Applications lacking the required documents will not be processed until after all the papers are received by
the Graduate School. Processing will then commence in the next evaluation period.

Admission Categories
Admission in the Graduate School shall be classified either as regular status or probationary status or
denied admission.
a. Regular Admission is offered to an applicant whose academic records and supporting
documents indicate that he/she is qualified to undertake graduate study in his/her chosen
field.
b. Probationary Admission is offered to an applicant whose academic records and supporting
documents indicate deficiencies but show promise of success in graduate study. Probationary
Admission is also offered to international students whose academic background qualify for
admission but who failed to show proof of English proficiency. An applicant admitted on
probationary status must meet the specific requirements prescribed by the Program Adviser
before his probationary status can be changed to regular status. An applicant who fails to meet
the terms of his probationary admission is automatically disqualified from pursuing his intended
program of study.
c. Applicants who are denied admission due to lacking requirements in the intended graduate
program of study may have their applications reconsidered only after submission of additional
documents not submitted at the time of original evaluation. Applicants denied admission due to
poor academic credentials are discouraged from reapplying for admission.

Deferment of Admission
Deferment of admission for a period not exceeding one year may be granted upon written request. A
student unable to register within one year of admission needs to re-apply for admission to the Graduate
School.

Readmission
Re-applying for admission for a graduate program can only be allowed once. A graduate student who opts
to shift to another Graduate program will undergo the same admission process to be admitted in the
intended program.