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DESIGN AND IMPLEMENTATION OF AN HOSTEL MANAGEMENT

SYSTEM
(A CASE STUDY OF HERITAGE POLYTECHNIC HOSTEL)
A RESEARCH PROJECT
BY
MANYO ESTHER KONYE
21165033
TO
THE DEPARTMENT OF COMPUTER SCIENCE,

HERITAGE POLYTECHNIC, IKOT UDOTA-EKET
AKWA IBOM STATE
https://www.coursesidekick.com/management/289715 1/57
AUGUST, 2023
DESIGN AND IMPLEMENTATION OF AN HOSTEL MANAGEMENT

SYSTEM
(A CAS S
https://www.coursesidekick.com/management/289715 O AG O C C OS ) 2/57
(A CASE STUDY MANYO

OF HERITAGE
BYPOLYTECHNIC
ESTHER KONYE HOSTEL)
21165033
A RESEARCH PROJECT
TO
THE DEPARTMENT OF COMPUTER SCIENCE,

HERITAGE POLYTECHNIC, IKOT UDOTA-EKET
AKWA IBOM STATE
IN PARTIAL FULFILMENT FO THE REQUIREMENT FOR THE AWARD
OF HIGHER NATIONAL DIPLOMA (HND) IN COMPUTER SCIENCE
AUGUST, 2023
APPROVAL PAGE
APPROVAL PAGE
This is to certify that this project written by ---------- with Registration Number
------ has been approved by the Department of Computer Science, Heritage
Polytechnic, Ikot udota Eket in partial fulfillment for the award of Higher National
diploma (HND) in Computer Science.
.................................. ...................
Date
(Project Supervisor).
DECLARATION
I MANYO ESTHER KONYE with the registration number 21165033 hereby

declared that this project was carried out by me.
Signature:.............................................................................
Date:......................................................................................
CERTIFICATION
I hereby certify that this research work was carried out by MANYO ESTHER
KONYE with registration number 21165033 in department of Computer Science
in Heritage polytechnic under my close guidance and supervision.
Mr. John Thompson. O ..............................

(Supervisor) Sign/Date
Mr. Idara Akpan ..............................

Head of Department Sign/Date
External Examiner ..............................

Sign/Date
DEDICATION
ACKNOWLEDGEMENT
ABSTRACT
As the name specifies "HOSTEL MANAGEMENT SYSTEM" is software

developed for managing various activities in the hostel. For the past few years the
number of educational institutions is increasing rapidly. Thereby the number of
hostels is also increasing for the accommodation of the students studying in this
institution. And hence there is a lot of strain on the person who are running the
hostel and software's are not usually used in this context. This particular project
deals with the problems on managing a hostel and avoids the problems which
occur when carried manually.
Identification of the drawbacks of the existing system leads to the development of

computerized hostel management system that will be compatible to the existing
system with the system which is more users friendly and more GUI oriented. We
can improve the efficiency of the system, thus overcome the drawbacks of the
existing hostel management system. Less human error, Strength and strain of
manual labour can be reduced, High security, Data redundancy can be avoided to
some extent, Data consistency, Easy to handle, Easy data updating, Easy record
keeping, Backup data can be easily generated.
TABLE OF CONTENT
Co er page
Cover page
Title page
Approval
Declarationpage
- - - - - - - - - iii
Certification - - - - - - - - iii
Dedication - - - - - - - - - vi
Acknowledgement - - - - - - - v
Abstract - - - - - - - - - vi
Table of Content - - - - - - - - vii
List of tables
CHAPTER ONE
1.0 Introduction - - - - - - - - 1
1.1 Background of the study - - - - - - 2
1.2 Statement of the study - - - - - - 3
1.3 Objectives of the study - - - - - - 4
1.4 Significant of the study - - - - - - 4
1.5 Scope of the study - - - - - - - 4
1.6 limitation of the study - - - - - 5
1.7 Definition of terms - - - - - - - - 9
CHAPTER TWO
2.1 Over view of hostel reservation system - - - 11
2.2 Historical development - - - - - 15
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2.3 Student housing in Nigeria institution - 1 -- - 9

2.4 Model as a typical How - - - - - - 9
2.5 HOTELS allocation management system - - 11
2.6 Need for hostel allocation system - - - - - 13

CHAPTER THREE
SYSTEM ANALYSIS AND DESIGN
3.1 Analysis of the existing system - - - - 16
3.2 Limitation of existing system - - - - - 16
33 J stification for the proposed s stem
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3.3
SYSTEM
4.1
4.1.1 Justification
change for the
Implementation
IMPLEMENTATION
over procedureproposed
/Analysis system --
of module- -- -- -- 17
28
4.2
3.4 Choice
System of programming
design - language
- - - - - - 30
17
4.3
3.5 System requirement
Database Design - - - - - - 31
22
4.4
3.6 Documentation -
System Block Diagram - - - - - - 31
25
4.5
3.7 Systemflow
System maintenance
chart - - - - - - - 33
26
4.6 Programming
CHAPTER FOUR listing - - - - - - 33
CHAPTER FIVE
5.1 Summary - - - - - - - - 34
5.3 Conclusion - - - - - - - - 34
5.2 Recommendation - - - - - - - 35
REFERENCE
APPENDI
CHAPTER ONE
1.0 INTRODUCTION
Hostel by definition is an establishment which provides cheap food and

lodging for specific group of people. It is also seen as a home for student
when staying from home. It has large well ventilation dormitories and single
rooms and is situated in the school premises. Providing clean and calm
hostel accommodations in one of the key responsibility of the school
management. To manage the hostel facilities, a lot of data need to be
administrative
Hostel management
maintain such set of anysystem
as number school. (HMS)
of student cancan
hostel be accommodate,
used to assist hostel
in student
rules
allocation, set up hostel information, hostel application and visitors
and regulations , hostel fee, hostel in and out of the student, guest and
visitors record and so on. So, this need the system which has and ability to
capture all kind of data and information and analyze it properly for smooth
functioning of the hostel. Hostel warden can easily maintain the data. Hostel
management in schools often involve administering of all activities of
students.
All these still remain difficult and require some job for the top management,
hostel management function and responsibilities in modern day school have
always been a problem in managing because of the manual system method
of tools they use.
Hostel management system is well designed specially to meet challenges of
management. In short, this system will assist the staff in managing some of
the hostel activity.
1.1 BACKGROUND OF THE STUDY
Heritage Polytechnic, eket, Akwa Ibom State is a privately owned

polytechnic institute located in Ikot Udota, Eket Local Government Area of
Akwa Ibom State Nigeria. It has four (4) faculties: management science,
environmental studies, science and technology and engineering. The school
has talented gifted and committed lecturers, staff and student. It also has the
capability and purpose to prepare student for their chosen careers.
Heritage polytechnic started as Christian continuing education center in
1996 and grew to Christian institute Education in 1999. In year 2000, the
institution changes to Heritage College and was converted to Heritage
polytechnic with federal government license in 2010. Between 2010 to date
Heritage Polytechnic has secured accreditation in 28 academic programme
both at the national Diploma and Higher Diploma levels with this approvals,
Heritage Polytechnic has become the biggest, most equipped and most
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Heritage Polytechnic has become the biggest, most equipped and most
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developed private polytechnic in Nigeria. All courses in Heritage

Polytechnic are accredited. The idea of Heritage education is to train the
whole man, spiritual, mental and social, making remarkable achievements.
1.2 STATEMENT OF THE PROBLEM
The growing number of students in Heritage Polytechnic has posed a lot of

accommodations problem on the part of student and school management.
Student at the beginning of each sessions waste half of the semester looking
for accommodation. the few hostels that exist in the polytechnic are not
properly managed. Statistics of the number of rooms required to march the

growing number of student are farfetched. Most often, student pay for hostel
fee and end up not getting one due to lack of bed space Hostel
fee and end up not getting one due to lack of bed space. Hostel
1. Records
Problems
staffs in Heritage
are
associated
manual
Polytechnics
written
with hostel
andare:
stored
records
in various
when manually
registers. handled by hostel
administrators cannot give accurate information of the occupancy of a
2. Lots of human errors are encountered when records are hand written.
particular room.
3. The use of numerous resistors for hostel allocation can be very cumbersome,
hence tracing records become tedious.
4. Difficulty in maintaining or updating the records, hence, retrieval of a

certain dataset from a bunch of registers is almost impossible.
5. Loss or damage of any of the register leads to damage of lost of important

information at a time.
6. Lack of data security.
1.3 AIM AND OBJECTIVES OF THE STUDY
The aim of the research work is to develop an online hostel management

system that will manage the hostel activities of Heritage Polytechnic Eket.
The main objective of the research includes:
1. Design and develop a central database system that would serve as hostel
database, which will contain all the records related to Hostel.
2. To design a system that will provide online student application for student to
apply for hostel
3. To design a web base system that will keep proper record of student's hostel
allocation details.
4. To upgrade from Manuel means of student hostel management.

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g
information
records of staff
onemployed
the statistics
to workof instudent
the hostel.
in the hostel, so also keeps the
1.5 SCOPE OF THE STUDY

1.4 SIGNIFICANCE OF THE STUDY
The study focuses on the design and implementation of an online hostel
The new system
management designed
system for commuter
for Heritage driven
Polytechnic students hostel management
Eket.
and allocation will among other things: Facilitate timely allocation of hostel
rooms to student, check the hostel occupancy at any time for information
1.6 LIMITATIONS OFup
management, sum THE
theSTUDY
total amount realized from hostel fee each session,
enable management to plan on the statistic condition, have firsthand
Some of the constraint encountered during this project design include the
following:
1. FINANCIAL CONSTRAINT: The design was achieved but not without

some financial involvement. One had to pay for the computer time. Also the
typing and planning of the work has it own financial involvement.
2. HIGH PROGRAMMING TECHNICS: the programming aspect of this

project posed a lot of problematic such as database connections using visual
Basic and Access database posed a of challenges.
3. FEW LITERATURE SOURCES: the topic though seems to be a common

term; it is not a popular topic to surf from the internet. It had fewer literature
sources.
17 DEFINITION OF TERMS
1.7 DEFINITION OF TERMS
1. HOSTEL: a hostel is a home for students when staying away from their
home. It has large well ventilated dormitories and single rooms and is
situated in the school premises.
2. MANAGEMENT INFORMATION SYSTEM(MIS):is a system that provide

information needed to manage organizations effectively.
3. HOSTEL MANAGEMENT SYSTEM: is a software that manage the

activities of staff and students in the hostel, the system enables students to
apply online for hostel and the system allocate rooms to the students in the
hostels.
4. DATA BASES: a systematically arranged collection of computer data,

structured so that it can be automatically retrieved or manipulated. It is also
called data bank.
5. COMPUTER PROGRAM: this is a set of instruction that guides the

computer on the action to perform.
CHAPTER TWO
REVIEW OF RELATED LITERATURE
20 INTRODUCTION
2.0 INTRODUCTION
This chapter gives a review of related literature concerning online hostel

allocation system.
2.1 OVERVIEW OF HOSTEL RESERVATION SYSTEM
Davies et all (2008), defined hostel as an establishment which provides

cheap lodging and food for travellers, a place of residence for students. It is
also defined as a budget oriented, shared room (dormitory) accommodation

that accepts individual, travellers or groups for short-term stays, and
provides common areas and communal facilities (Wikipedia Encyclopedia).
It further stated that for it to be considered a hostel, the property must
provideThey
pragmatica short
socialization
2001). term,
spatial
is
also shared
foremost
assert
needs that
of (dormitory-style),
in University
furnishing
all these need
and accommodation
mechanical,
college
to be considered
planning
electrical, of individual
(Perkin
along
plumbing
and
withwill,
and
the
safety requirements
travellers, when planning
though many for hostel
hostels also buildings.
provide private rooms. Hostel has
become an opportunity to develop and improve the quality of education in
most academic institutions. The desire to provide spaces for students that
2.2 HISTORICAL DEVELOPMENT OF HOSTEL
allow active interaction, comfort and convenience, and opportunities for
The first youth Hostel founded by Richard Schirrmann around 1909 (www.
Hostels central. Com/hostels-article 6. html). He was a German teacher who
organized trips and visits with his students during one of these excursions, a
sudden rainstorm forced his group to seek shelter in an empty school. It was
then that Schirrmann had the idea of using schools that were empty during
holidays as guest houses for young people that were travelling in groups in
the country side (www. Hostels central.com/hostels-article-6.html).
The concept of student "youth hostels" was born. The movement flourished
in Germany. Permanent hostels were established by gifts of hiking and
recreation clubs, wealthy patrons and location communities. By 1932,
Germany had more than 2000 youth hostels recording more than 4.5 million
over night annually (http:/hiusa.org/about us/history). In the meantime,
Switzerland, Poland, and Netherlands, Narway, Denmark, the British Isless,
Ireland, France and Belgium had joined the movement and another hostel in
Europe (http:/hiusa.org/about us/history). With national hostelling
associations spreading across Europe. In 1932, the first international meeting
was held in Amsterdam to develop common standards. The international
youth hostel federation was formed (http: /hiusa. Org/about us/history).
Americans Isabel and Monroe Smith attended the second international
meeting in 1933 shortly afterwards they opened the first U S youth hostel in
meeting in 1933 shortly afterwards they opened the first U.S. youth hostel in
governments
The international
as a way
youth
to hostel
encourage
federation
understanding,
grew as the
and German
avoid future
youthconflict.
hostel
system was re-established and new hostel associations were formed
Northfield Massachusetts in 1934 (http.//hiusa. Org/about us/history). Pre-in
Africa, Asia, Australia and South America ( http://hiusa.org/aboutus/history).
war European political currents overshadowed much of the international
In recent times,
movement In the the
late concept of hostel
1930's. Hostels hasclosed,
were broadened, andappropriated
and even now providingby
cheap but comfortable
governments accommodation
for military and aoperations
purposes. The unique atmosphere
of manythat cannot
European
be found in hostels .worldwide, there about 4000 hostels recording over 33
hostelling associations were suspended. During the war, the growth of
hostelling management stalled. Although parts of the European youth hostel
system still continue to operate as well as a small network of hostels in the
U.S and Canada. The end and brought a time of rebuilding and reflection
worldwide. Groups of American youths went to Europe to help rebuild
hostels. International youth travel, while still nascent, was embraced by
million overnights in more than 80 countries.

(www.hiusa.org/aboutus/history).
2.3 STUDENT HOUSING IN NIGERIA TERTIARY INSTITUTIONS
the Nigerian higher educational institution was established with the aim of
giving a student a very sound and qualitative education, so as to able to
function effectively in any environment in which they may find themselves,
so as to become more productive, self-fulfilling and attain self-actualization
(saint, et al, 2004) This is because in Nigeria, student are the most important
stakeholders in the University/College system.
Similarly, student's accommodation is among the most important facilities

that should be provided in a typical Nigeria University campus living in
student residence on campuses, has been identified as one of the interesting
experiences the life of a University student. This is because it offers them the
opportunity to interact among their colleagues from faculties other than their
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own in addition to the unique opportunity for night discussions and social
interactions which when put together will help in shaping the social life of
the student's appreciation of their roles and responsibilities in the
community and society at large. (Esenwa, 2003). In the beginning, Nigerian
Universities were established with the intension of providing comfortable
hostel accommodation for all students on campus uptil the early 1970's there
was no problem of student's accommodation in University campuses
(Esenwa, 2003).
2.4 MODEL AS A TYPICAL HOSTEL SYSTEM
The traditional hostel format involved dormitory style accommodation.

Some newer hostels also include en-suite accommodation with single double
quad occupancy rooms, through to be considered a hostel they must also

travellers
independent
greater numbers
andand
rail-trippers).
back
of overland,
packersThe
multi-destination
hostels
quality
haveofincreased
suchtravellers
places
greatly
has
(such
to
also
cater
asimproved
gap-year
for the
provide dormitory accommodation. In recent years, the numbers of
dramatically, while most hostels still assist on a curfew, daytime lockouts,
very few require occupants to do chores apart from washing and drying up
after food preparation. In an attempt to review existing literature on this
innovation hostel allocation system software, we came across a few number
of similar products that are in use in many alleges worldwide. Some of them
are described below:
College hostel management software developed by initic has six modules

such as the library module, the transport modules, the hostel module, the
inventory/store module, the enquiry module and the visitors tracking
module. It offers information on the building rooms and student microbe's
hostel system is another software product that automates the hostel facilities
management exercise. It has several compelling features like powerful
reservation management, synchronization of computers, reception and cash
box administration point of scale accounts, statistics and reports, conventis
booking system is another innovation from loventis system (2005). It has
features like property management system (pms), channel manager and
booking engine, plug and play. In addition, indocan micro engineers limited
develop hostel management software with special features such as
customizing technology revenue management, integrated booking channel.
2.5 HOSTEL ALLOCATION MANAGEMENT SYSTEM
In 1912, in Altena Castle in Germany, Richard Schirrmann created the first

perimanent jugendherberge or "youth hostel". These first youth hostels were
an exponent of the visitor of the German youth movement to let poor city
youngsters breathe fresh air outdoors. The youths were supposed to manage
the hostel themselves as much as possible, doing chores to keep the chores
down and build character and be physically active outdoors. Because of this,
exchange
residents
many thefor
such asyouthwhom experience
they
hostels
U.K, employ
orIndia
closed
Ireland, discounted
as the
during
anddeskaccommodation.
agentsThe
middle
Australia. or word
part housekeeping
of theInhostel
a few
day. countries,
staff
While in
most
sometimes
hostels stilltoclose
also refers during theproving
establishments day they no longer
longer require chores Inbeyond
term accommodation. India,
washing
Pakistan up
andafter
Southself-created meals
Africa hostel hostels
also refersprovide budget-oriented,
to boarding sociable
schools or students
accommodation wherecolleges
dormitories in resident guests and
can universities.
rent a bed, In
usually a bunk
other parts of bed, in a
the word,
dormitory and share
the word hostel a bathroom,
mainly refers to lunge and sometimes
properties a kitchen.
offering shared Rooms can
accommodation
be
to mixed or single
travellers sex,packers
or back and private roomthe
within may also be available.
"travellers" Hostels
category, are
another
often cheapercan
distinction for draw
both operator
betweenand occupants,
hostels manymembers
that are hostels have long term
of hostelling
international (HI), a UK-based, non-profit organization encouraging outdoor
activities and council exchange for the young (formerly the IYHA), and
independently operated hostels. Backpackers, hostels began in Australia and
New Zealand and differ from hostels by being open during the daytime,
(often abbreviated to sust" back pack).
2.6 NEEDS FOR HOSTEL ALLOCATION SYSTEM
Automating basic hostel management activities. The basic hostel

management activities to make hostels easier to advocate and manage.
Room allotment
Bill generation
Maintaining students records
Catering to student's complaints
Maintaining employee records
Make the system more user friendly providing an intensive user interface
Easy access through queries and reports
Restricted data access to employees thus providing additional security to

data. It will alleviate regional inequality and foster state-wide and national
integration.
Overall, it will promote economic development
By increasing access to labour and physical resources thus facilitating the

realization states competitive stand.
CHAPTER THREE
SYSTEM ANALYSIS AND DESIGN
3.2 ANALYSIS OF THE EXISTING SYSTEM

In the existing hostel management system, most of its operations are
manually carried out, which include; allocating rooms, vacating of rooms,
bills calculation and notice board management details. All these information
activities are recorded on paper document and are referred to when needed.
3.2.1 LIMITATIONS OF THE EXISTING SYSTEM
The draw backs of the existing system on which once improve on can foster
the efficiency of the new system. Thus, the following draws back of the
existing system are identified:
existing system are identified:
ii. hostel
carry out
management,
Data Loss:any of thesethey
Manually activities.
have toofmanually
transferring process
data always bringinformation needed to
about data loss.
i. Time Consumption; Time taken to manually allocate, edit, update, retrieve,
iii. Large Paper Work size: large amount of paperwork is involved as data are
and delete records, mostly span for days, as various departments involve in
transferred via the use of forms. The larger the number of student, the larger
the amount of paper to be done or carried out.
iv. Error occurrence: Giving to the fact that the work is manually process by
human, the possibility for error occurrence is high.
v. Repetition of the same procedure
vi. Data redundancy
vii. Room Over Allocated
viii. Record keeping is difficult
ix. Difficulty in updating records
x. Data backup is difficult to generate.
3.3 ANALYSIS OF THE PROPOSED SYSTEM
The hostel management is intended to improve in hostel allocation services

for all the students of the hostel. This also reduce the manual work of the
persons in admin penal and bundle of registers that were search when to find
the information of a previous student, because through this system one can
store the data of those students who have left the hostel. Through this, one
can check the personal profile of all the current students within few minutes.
This system will help to check any particular student. This system will help
to check the mess bills of every student and student's hostel dues. The
3.4.1 INPUT
The input
DESIGN
design is the link between the information system and the user it
students of the
comprises the developing
hostel will be recognized and
specification fromprocedures
the ID number allocated
for data at the
preparation
roomthese
and rental time.
steps areThe systemtowill
necessary put improve thedata
transaction management work
into a usable in the
form for
hostel.
processing data entry.
3.4 SYSTEM DESIGN
System design is the process or art of defining the architecture, components,
DAIGRAMS
modules, interfaces, and data for a system to satisfy specified requirements.
One could see it as the application of system theory to product, and
development.
3.4.2 OUT DESIGN
Computer output is the most importance and direct information source to

the user. Output design is a process that involves designing necessary output
in the form of reports that should be given to the user according to the
requirement.
DAIGRAMS
3.5 DATABASE DESIGN

The overall objectives in the development of database technology has been
to treat data as an organizational resource as an integrated whole.
The database was integrated into the system that the program access and
update the files.
Student Table Design

Student Table Design
FIELD NAME FIELD TYPE FIELD SIZE
Regno Int 11
Firstname Varchar 200
Middlename Varchar 20
Lastname Varchar 20
Reg date timestamp 10
Gender Varchar 20
Admin table design

FIELD NAME FIELD TYPE FIELD SIZE
username Varchar 20
email Varchar 20
password text 10
3.6 SYSTEM BLOCK DIAGRAM
DAIGRAMS
CHAPTER FOUR
SYSTEM IMPLEMENTATION
4.1 SYSTEM IMPLEMENTATION
Implementation is a realization of a technical specification or algorithm as a

program, software component or other computer system. It involves
coordinating the staff of the transport service providers to utilize and operate
the system. Implementation entails the conversion technique, the
i t ll ti
https://www.coursesidekick.com/management/289715 t ti d i t f th t 47/57
installation, testing andinefficiencies.
maintenance of the new system.
4.2 unavoidable
CHOICE OFtechnical
PROGRAMMING LANGUAGE
4.1.1 CHANGEOVER PROCEDURE
The programming language used in implementing this project are as follows
A
1. parallel
HTML: approach
Hypertext plan willlanguage
markup be usedused
to implement
as laying this
blocksystem. This
for building
approach allows
websites, both
it was theinold
used the and new system of
implementation to this
run project.
concurrently together.
This is cascading
2. CSS: necessarystyle
in the event
sheet of infailure
is used styling of
web the new system due to
pages
3. PHP: Hypertext Preprocessor is a server side language used in business
logic between the database and frontend.
4. PhpMyAdmin: these is a package that comprises of the MySQL and PHP
used in the implementing the project.
4.3 SYSTEM REQUIREMENT

The requirements for the installation of the Hostel Allocation System are
mentioned in the following;
4.3.1 HARDWARE REQUIREMENT

For proper installation of the system, these following minimum hardware
requirements are;
 Color Monitor
 1GB Random Access Memory (RAM Size)
 500GB Hard Disk Drive
 Processor: intel Pentium (iv) and above
4.3.2 SOFTWARE REQUIREMENT
The software requirements for the installation of the system are listed below;
Windows Operating System (windows 7 and below)
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method
during/or
the procedures.
should
after implementation
In
be each
employed.
run, forThis
bytheobserving
procedure
involvesand the
ofmeasuring
monitoring,
monitoring
theof
itefficiency
isthe
important
system
of
 Windows 7 and Above
to determine the following;
 Web browser
The activity files.
 The time taken (measured by real time check).
PhpMyAdmin
4.5 SYSTEM MAINTENANCE

With time usage, the requirement of the individual may change, therefore
equipment installation and implementation of a working system is not the
end of the system analysis and design, there is need for maintenance to
ensure that the system continually meets the objectives or achieve it specific
goals. In order to achieve this maintenance goal, the system monitoring
In some cases, the correction might include the introduction of a new

module to substantiate the existing ones.
CHAPTER FIVE
5.0 SUMMARY
In the past decades,
SUMMARY, the number numbers
RECOMMENDATION ANDof CONCLUSION
educational institutions are
increasing rapidly. Thereby the numbers of hostels are also increasing for the
accommodation of the students studying in these institutions. Hence there is
a lot of strain on the personnel running the hostel and software are not
usually used in this context. When hostel allocation management is
performed manually more human error, more strength and strain of manual
labor is needed. Repitition of the same procedures, low security, data
redundancy, handling difficulty and update data difficulty are some of the
problems encountered. This has led to the implementation and development
of a hostel allocation management system. The proposed system is very easy
to operate. Speed and accuracy are the main advantages of the proposed
system. The re is no redundancy of data. The data are stored in the computer
secondary memories like hard disk etc.It can be easily retrieved and used at
any time. The proposed system will easily handle all the data and the work
done by the existing systems. The proposed system eliminates the drawbacks
of the existing system to a great extent and it provides tight security to data.
5.2 CONCLUSION
The aim of this research project is to design and implement a student hostel
allocation system to address the drawbacks faced by the current manual
system of allocation. This was achieved through the development of a
computer based software application that allowed the school hostel

accommodation staff to register students and allocate them to hostels. The
students Hostel Allocation System survey was developed using the Visual
Basic High Level Programming Language for the programming logic

implementation as well as the design of the front end interface with which
the user would interact. The backend was implemented using the Microsoft
Access Database System.
5.1 RECOMMENDATIONS
Based on the thorough study on this project work, the following
recommendations
equipped have
with hostel been put forward;
accommodation facilities.
Future researchers should improve on the hostel allocation system for
allowing provisions for online storage to further protect the contact detail in
the event of PC loss or failure.
Information entered into the database should be stored in an encrypted
format so as to provide protection from unauthorized users.
The solution is suitable for use by any academic institutions that are
REFERENCES
Banyan (2010) "Banyan View Lodge Facilities" Retrieved 2 February 2010.

Felicia Dye (2014) "what is a student hostel?"
Wise Greek. [Online]. Available From <http;//www.WiseGreek.com/What is
student hostel.html.>
Laboy, Suzette (2009). "South Beach becoming backpacker hot spot"(in English)
Associated Press.
McGrath Ginny (2008) "Whatever happened to Youth Hostel" (in English)
McGrath, Ginny (2008) "Whatever happened to Youth Hostel" (in English).
London: Times Online.
Mahesh B.(2013)."Charts Backpackers". Front Desk Software. Available From
http://www.hostelmanagement.com/service/chart_backpackers.html
Reulecke, jugen; stambolis, Barbara (2009).100 Jahre jugenherbergen, Ruck_unn
Ausblicke.Essen: Klartext. ISBN 978_3_89861_5.HISTORY OF
HOSTELS, (in German).
Thawte (2014)."Accommodations types"SafariNow.com. Accommodations types
"http://www.safarinow../cms/accomodation_types/irie.aspx
Urjita U. (2013). "Hostel Management System". IT InfoTech. Available from
<http:/www.Mitsinfotech.com/hostel_management_system.html#page=pa
ge_1> (January 12, 2013).

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DESIGN AND IMPLEMENTATION OF AN HOSTEL MANAGEMENT

THE DEPARTMENT OF COMPUTER SCIENCE,

DESIGN AND IMPLEMENTATION OF AN HOSTEL MANAGEMENT

(A CASE STUDY MANYO

THE DEPARTMENT OF COMPUTER SCIENCE,

I MANYO ESTHER KONYE with the registration number 21165033 hereby

Mr. John Thompson. O ..............................

Mr. Idara Akpan ..............................

External Examiner ..............................

As the name specifies "HOSTEL MANAGEMENT SYSTEM" is software

Identification of the drawbacks of the existing system leads to the development of

2.3 Student housing in Nigeria institution - 1 -- - 9

2.6 Need for hostel allocation system - - - - - 13

Hostel by definition is an establishment which provides cheap food and

1.1 BACKGROUND OF THE STUDY

Heritage Polytechnic, eket, Akwa Ibom State is a privately owned

developed private polytechnic in Nigeria. All courses in Heritage

1.2 STATEMENT OF THE PROBLEM

The growing number of students in Heritage Polytechnic has posed a lot of

properly managed. Statistics of the number of rooms required to march the

4. Difficulty in maintaining or updating the records, hence, retrieval of a

5. Loss or damage of any of the register leads to damage of lost of important

6. Lack of data security.

1.3 AIM AND OBJECTIVES OF THE STUDY

The aim of the research work is to develop an online hostel management

4. To upgrade from Manuel means of student hostel management.

1.5 SCOPE OF THE STUDY

1. FINANCIAL CONSTRAINT: The design was achieved but not without

2. HIGH PROGRAMMING TECHNICS: the programming aspect of this

3. FEW LITERATURE SOURCES: the topic though seems to be a common

2. MANAGEMENT INFORMATION SYSTEM(MIS):is a system that provide

3. HOSTEL MANAGEMENT SYSTEM: is a software that manage the

4. DATA BASES: a systematically arranged collection of computer data,

5. COMPUTER PROGRAM: this is a set of instruction that guides the

REVIEW OF RELATED LITERATURE

This chapter gives a review of related literature concerning online hostel

2.1 OVERVIEW OF HOSTEL RESERVATION SYSTEM

Davies et all (2008), defined hostel as an establishment which provides

also defined as a budget oriented, shared room (dormitory) accommodation

million overnights in more than 80 countries.

2.3 STUDENT HOUSING IN NIGERIA TERTIARY INSTITUTIONS

Similarly, student's accommodation is among the most important facilities

2.4 MODEL AS A TYPICAL HOSTEL SYSTEM

The traditional hostel format involved dormitory style accommodation.

quad occupancy rooms, through to be considered a hostel they must also

College hostel management software developed by initic has six modules

customizing technology revenue management, integrated booking channel.

2.5 HOSTEL ALLOCATION MANAGEMENT SYSTEM

In 1912, in Altena Castle in Germany, Richard Schirrmann created the first

2.6 NEEDS FOR HOSTEL ALLOCATION SYSTEM

Automating basic hostel management activities. The basic hostel

Maintaining students records

Catering to student's complaints

Maintaining employee records

Easy access through queries and reports

Restricted data access to employees thus providing additional security to

Overall, it will promote economic development

By increasing access to labour and physical resources thus facilitating the