Appointment

First Aid Coordinator

OCCUPATIONAL HEALTH AND SAFETY ACT, ACT 85 OF 1993

GSR 3 – FIRST AID CO-ORDINATOR
APPOINTMENT
(appointee’s name)

I, (appointer’s full names), the (legislative reference of appointment) appointee of (appointer’s

area), hereby appoint you, (appointee’s name), as the first aid co-ordinator for (area of
responsibility).

In terms of this appointment you are required to ensure the following:

1 that a sufficient number of suitable persons is identified and trained as first aiders, that the validity of
first aid certificates is monitored and that refresher training is arranged in good time;
2 that a first aid team is established and appointed – suitable practical exercises must be arranged
(monthly/quarterly/six monthly/annually) in which possible workplace scenarios are simulated
and in which the existing emergency arrangements are tested for efficiency;
3 that the content required in the various first aid boxes is established in consultation with all roll
players and that each first aid box be provided with a content list; and
4 that the content of first aid boxes must further be checked (monthly/quarterly/six monthly) and
replenished where necessary – including the replacement of anything which has reached its expiry
date.

For (area of responsibility) to be able to prove compliance with the above-mentioned requirements,
you are further required to maintain records in respect of the above.

Any difficulties which you may experience in the execution of this appointment must be discussed with
me/(name of alternative person) immediately.

Your appointment is valid from (date of commencement) to (date of termination).

................................................................. ........... /........... /.............

Signature (appointer’s designation/legal reference) Date

Kindly confirm your acceptance of this appointment by completing the following:

ACCEPTANCE
I, (appointee’s full names) understand the implications of the appointment as detailed above and
confirm my acceptance thereof.

................................................................. ........... /........... /.............

Signature (appointee) Date

Document Number: COR-APP-SHE-022 Date issued: 02 September 2015

Rev.No.00 Page 1 of 3

This master document is controlled electronically. Always verify that the correct version is used when in hard copy format. Compare printed
copies with the master document register to verify authenticity.
Printed copies are only valid for the day on which printed: 17 July 2024
 Appointment
First Aid Coordinator

12. FIRST AID CO-ORDINATOR

LEGAL REFERENCE – General Safety Regulation 3

3. First aid, emergency equipment and procedures.
(1) An employer shall take all reasonable steps that are necessary under the
circumstances, to ensure that persons at work receive prompt first aid treatment in
case of injury or emergency.
(2) Where more than five employees are employed at a workplace, the employer of such
employees shall provide a first aid box or boxes at or near the workplace which shall
be available and accessible for the treatment of injured persons at that workplace.
(3) (a) Taking into account the type of injuries that are likely to occur at a workplace, the
nature of the activities performed and the number of employees employed at such
workplace, the employer shall make sure that the first aid box or boxes contemplated
in sub-regulation (2) contain suitable first aid equipment which include at least the
equipment listed in the Annexure hereto.
(b) Such an employer shall make sure that only articles and equipment contemplated
in sub-regulation (a) or other similar equipment or medicine is kept in the first aid box
or boxes.
(4) Where more than 10 employees are employed at a workplace, the employer of such
employees shall take steps to ensure that for every group of up to 50 employees at
that workplace, or in the case of a shop or an office as contemplated in the Basic
Conditions of employment Act, 1983 (Act No. 3 of 1983), for every group of up to 100
employees, at least one person is readily available during normal working hours, who
is in possession of a valid certificate of competency in first aid, issued by –
(a) the SA Red Cross Society;
(b) the St. John Ambulance;
(c) the SA First Aid League; or
(d) a person or organisation approved by the chief inspector for this purpose.
(5) An employer shall at a workplace where a high risk substance or toxic, corrosive or
similar hazardous substances are used, handled, processed or manufactured, ensure
that the first aid worker contemplated in sub-regulation (4) is trained in the first aid
procedures that are necessary for the treatment of injuries that may result from such
activities, including the acute detrimental effects of exposure to such substances, and
in the emergency procedures which are necessary in the case of accidental leakage
or dumping of such substances.

Document Number: COR-APP-SHE-022 Date issued: 02 September 2015

Rev.No.00 Page 2 of 3

This master document is controlled electronically. Always verify that the correct version is used when in hard copy format. Compare printed
copies with the master document register to verify authenticity.
Printed copies are only valid for the day on which printed: 17 July 2024
 Appointment
First Aid Coordinator

(6) An employer shall affix a prominent notice or sign in a conspicuous place at a

workplace, indicating where the first aid box or boxes are kept as well as the name of
the person in charge of such first aid box or boxes.

EXPLANATION:
The employer has many aspects to deal with in respect of first aid and many of these are inter-related.
As the one aspect may well impact on another it is considered essential that all the activities regarding
the provision of first aid equipment, training and procedures be co-ordinated by somebody appointed by
management.

Document Number: COR-APP-SHE-022 Date issued: 02 September 2015

Rev.No.00 Page 3 of 3

This master document is controlled electronically. Always verify that the correct version is used when in hard copy format. Compare printed
copies with the master document register to verify authenticity.
Printed copies are only valid for the day on which printed: 17 July 2024