APJ ABDUL KALAM TECHNOLOGICAL UNIVERSITY

College of Engineering Trivandrum Campus

Thiruvananthapuram. Pin 695 016.

APPLICATION FORMAT FOR STUDENT PROJECT

SECTION A: GENERAL INFORMATION

1. Name of the Principal Investigator : Sajith

(Faculty who is guiding the project)
Phone no :
Email id :

2. Name of the Co-Investigator :

(Faculty who is co- guiding the project)
Phone no :
Email id :

3. Name(s) of Student investigators : Abin Eldho, Adith Arun, Mohamed Bilal, Rohit Jaison
Semester :8
Branch : CSE

4. Address of the Institution : KMEA Engineering College,

Mochamkulam,Edathala, Aluva, Kerala

5. Title of the project proposal :

(Attach biodata of 1, 2 & 3)

Terms and Conditions

1. The scheme is constituted for the purpose of providing assistance in the form of
grants to students for scientific project work with particular relevance to the State
of Kerala in the economic and industrial development.

2. Grant will be reimbursed to the principal investigator after the completion of the
project through the Head of the institution.

3. The maximum duration of the project will be one year from the date of start of the
project.

4. On completion of the project, one copy of the final project report on the work done
should be sent to APJAKTU along with the utilization certificate (UC), certified
bills, bill wise statement and statement of expenditure (SE).

5. The institute shall maintain separate audited accounts for the project.

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 6. The institute shall not entrust the implementation of the work for which the grant
is being sanctioned to another institution nor shall divert the grant receipts to other
institutes as assistance.

7. The APJAKTU reserves the right to terminate the project at any stage if it is
convinced that the grant has not been properly utilized or appropriate progress is
not being made. In addition, the APJAKTU may designate Scientist/Specialist or
an Expert Panel to review the work done.

8. If the PI to whom the project has been sanctioned leaves the Institution, the Head
of Institution/PI shall inform the same to the APJAKTU and in consultation with
the APJAKTU, evolve steps to ensure successful completion of the project,
before relieving the PI.

9. Investigators must acknowledge the APJAKTU in reports and technical/

scientific papers publishing based on the work done under the project.
Investigators are requested to publish papers emerging out of the project work in
leading Journals.

10. If the results of project work are to be legally protected by way of patent/
copy rights etc. the results should not be published without action being taken to
secure legal protection for the project results.

11. The knowledge generated from the project will be the property of
APJAKTU and should be properly acknowledged. Transfer of technology
generated shall be done in consultation with the APJAKTU.

12. For Private self financing Colleges, 50% of the actual Equipment cost
subjected to the maximum of sanctioned amount will be reimbursed by KTU if
and only if the proof of remittance of other 50% is produced by the college.

13. Equipment details must be entered in the stock register of the college and
signed by the Investigator, Lab in charge and Principal.

14. The APJAKTU may enforce additional guidelines for the operation of the
student project from time to time and the Institution/Investigators are required to
observe such directions in the conduct of the project work.

We agree to the terms and conditions stated above.

Name & Signature of Name & Signature of Name & Signature of

Principal Investigator Prof-in-charge, Head of Institution
Satellite Centre

(Office Seal)

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APJ ABDUL KALAM TECHNOLOGICAL UNIVERSITY
College of Engineering Trivandrum Campus
Thiruvananthapuram - Pin 695 016.

APPLICATION FORMAT FOR STUDENT PROJECT

SECTION B: TECHNICAL DETAILS

1. (a) Title of the Project Proposal:

(b) Branch / Subject area:

(c) Project Type (Developmental / Demonstration / Others):

2. Precise objective (150 words):

3. Abstract (400 words):

4. Methodology including the work plan:

(Attach separate sheet if needed)

5. Application / importance in the socioeconomic context:

6. Particulars of equipment required:

(Equipment only to govt / govt supported institutions)

7. Particulars of any other facilities required:

8. Particulars of the facilities that will be provided by the institution where this project will be
implemented:

9. Whether the scheme was submitted to any other organization for financial support, if so, the
names of the institutions and their decisions may be indicated:

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10. Budget Details: Estimated expenditure

Sl Items Amount (Rs)

No
1 Consumables
(Do not exceed 20% of the total amount)

2 Equipment
(For Private self financing Colleges, 50% of the
actual Equipment cost subject to the maximum of
sanctioned amount shall be borne by the college)
3 Travel
(Do not exceed 10% of the total amount)

4 Contingency
(Do not exceed 10% of the total amount)

Total

Signature of Principal Investigator:

Name, Address & Telephone No:

Place:
Date:

Office Seal

Director Research,
APJ Abdul Kalam Technological University,
College of Engineering Trivandrum Campus,
Thiruvananthapuram.
Pin 695 016.

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A70
 Bill wise Statement of Expenditure for Student Project

Sl no Bill No Date Particulars Bill Sanctioned Payment For Travel Details of Remarks
Amount amount (as Amount Purpose of Stock Entry
per the (Total under journey (Equipments &
proceedings) each head) Consumables )
I Equipments
1
2
II Consumables
3
4
III Travel
5
6
IV Contingencies
7
8
V Other (specify)
9
10
VI
11
12
Total

Name & Signature Name & Signature Name & Signature

of Accounts officer/
of Principal Investigator of Head of the Institution Chartered Accountant

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 STATEMENT OF EXPENDITURE

ProjectTitle:………………………………………………………………………………………
……………………………………………………………………………………
Name of Institution: ……………………………………………………………………

Amount Amount
Receipts (Rs) Payments (Rs)
1 Amount sanctioned from 1 Equipments
APJAKTU (to be receivable)
2 Interest 2 Consumables
3 Others 3 Travel
4 Contingencies
5 Others
6
Total Total

Certified that I have exercised all kinds of checks to see that the grant has been utilized for
the purpose for which it was sanctioned by APJ Abdul Kalam Technological University.

Name & Signature Name & Signature Name & Signature

of Accounts Officer/
of Principal Investigator of Head of the Institution Chartered Accountant

Office Seal

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 APJ ABDUL KALAM TECHNOLOGICAL UNIVERSITY

TITLE OF THE PROJECT

PROJECT COMPLETION REPORT

under
Student Project Scheme

Submitted by

Name
and Official address of
Principal Investigator

Name and address of Institution

Month & Year

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 Summary Sheet

1. Project code/ File No :

2. Name of the Principal Investigator:
Phone No : Email :
3. Institution :
4. Project Title :

5. Date of Sanction :
6. Amount Sanctioned :
7. Expenditure Incurred :
8. Abstract (max. 500 words)

9. Major Outcomes/achievements
a.
b.
d.
e.

9. Signature of Principal Investigator with date

10. Counter signature by Head of institution

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 Detailed Report
Title of the project
1. Introduction ( max. 1
page)
2. Background and Motivation ( max. 1 page)
3. Methodology (max. 4 pages. include schematic diagrams, photograph of set up
in this section )
4. Results and Discussion ( max 2-3 pages. Include graphs, tables etc.)
5. Highlights of the work ( max 1 page)
6. Major Assets created
No Item and specification Quantity Total value (Rs.)

7. Summary of Expenditure
No Major Head Amount (Rs.)
1 Equipment
2 Consumables
3 Travel
4 Contingencies
5 Others
6
7

8. Major outcomes
a. Patent filed
b. Products
c. Publications in Conferences/Journals
d. Proposals for any continuation projects submitted
e. Any awards/ laurels
9. Conclusions & scope for future work

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 DOCUMENTS REQUIRED ALONG WITH PROJECT COMPLETION REPORT

a Bill wise detailed statement of expenditure for projects b

STATEMENT OF EXPENDITURE
c Audited UTILIZATION CERTIFICATE
d Soft copy of project completion report e
Photographs
f Copy of publications

Address :

Dean Research,
APJ Abdul Kalam Technological
University, College of Engineering
Trivandrum Campus, Thiruvananthapuram.
Pin 695 016.

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 UTILIZATION CERTIFICATE

Certified that out of Rs....................................sanctioned by

APJ Abdul Kalam Technological University towards financial assistance for the

student project titled ‘……………………………………………………………….’, an amount

of Rs.........................was utilized for the purpose for which it was sanctioned, leaving a balance

of Rs. …………. at the close of …………….. as shown in the Statement of Expenditure

annexed.

Name & Signature Name & Signature Name & Signature

of Principal Investigator of Head of the Institution of Accounts officer/
Chartered Accountant

Office Seal

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