117_ERP606_BPD_EN_CN

EHP6 for SAP ERP
6.0
July 2012
English
Batch Management (117)

Business Process Documentation
SAP AG
Dietmar-Hopp-Allee 16
69190 Walldorf
Germany
SAP Best Practices Batch Management: (117): BPD
Copyright
© 2012 SAP AG. All rights reserved.
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Example
Note
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Syntax
External Process
Business Process Alternative/Decision Choice
Typographic Conventions
Type Style Description

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names, screen titles, pushbuttons as well as menu names, paths and
options.
Cross-references to other documentation.
Example text Emphasized words or phrases in body text, titles of graphics and tables.
EXAMPLE TEXT Names of elements in the system. These include report names,
program names, transaction codes, table names, and individual key
words of a programming language, when surrounded by body text, for
example, SELECT and INCLUDE.
Example text Screen output. This includes file and directory names and their paths,
messages, source code, names of variables and parameters as well as
names of installation, upgrade and database tools.
EXAMPLE TEXT Keys on the keyboard, for example, function keys (such as F2) or the
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Example text Exact user entry. These are words or characters that you enter in the
system exactly as they appear in the documentation.
<Example text> Variable user entry. Pointed brackets indicate that you replace these
words and characters with appropriate entries.
Contents
1 Purpose............................................................................................................................. 5
2 Prerequisites...................................................................................................................... 5
2.1 Master Data and Organizational Data........................................................................5
2.2 Business Conditions................................................................................................... 6
2.3 Roles.......................................................................................................................... 7
2.4 Preliminary Steps....................................................................................................... 7
3 Process Overview Table.................................................................................................... 8
4 Process Steps.................................................................................................................... 9
4.1 Maintaining Batch Master Record...............................................................................9
4.2 Batch Information Cockpit.........................................................................................10
5 Appendix.......................................................................................................................... 11
5.1 Reversal of Process Steps.......................................................................................11
5.2 SAP ERP Reports.................................................................................................... 11
5.3 Frequently Asked Questions.....................................................................................12
Batch Management
1 Purpose
Document
The purpose of this document is to explain the business process of Batch Management in
detail. The target group for this document is a company’s logistics personnel.
Scenario
If materials were handled in batches, it might be necessary to change the batch master data,
or to find out where a batch was used (for example, to perform a batch recall or report to
government).
2 Prerequisites
2.1 Master Data and Organizational Data
SAP Best Practices Standard Values
Essential master and organizational data were created in your ERP system during the
implementation phase, such as the data that reflect the organizational structure of your
company and master data that suit their operational focus, for example, master data for
materials, vendors, and customers.
This master data usually consists of standardized SAP Best Practices default values, and
enables you to go through the process steps of this scenario.
Additional Master Data (Default Values)

You can test the scenario with other SAP Best Practices default values that have
the same characteristics.
Check your SAP ECC system to find out which other material master data exists.
Using Your Own Master Data

You can also use customized values for any material or organizational data for
which you have created master data. For more information on how to create
master data, see the Master Data Procedures documentation.
Use the following master data in the process steps described in this document:
Master / Value Master / Org. Data Details Comment
Org. Data
Material H22 Trading Good for Reg. Only use if you have activated the
Trading (reorder point building blocks Batch Management
planning), batch (117) or Serial Number
controlled (FIFO Management (126).
strategy)
See sections Business Conditions
and Preliminary Steps.
Material H21 Trading Good for Reg. Only use if you have activated the
Trading (reorder point building blocks Batch Management
Master / Value Master / Org. Data Details Comment

Org. Data
planning), batch (117) or Serial Number
controlled (Exp. Date) Management (126).
Material F29 Finished Good MTS for Only use if you have activated the
Process Industry (PD building blocks Batch Management
planning) (117) and Make to Stock Production
– Process Industry (146)
Material F126 Finished Good MTS for Only use if you have activated the
Discrete Industry (PD building blocks Batch Management
planning) (117) and Make to Stock Production
– Discrete Industry (145) with batch
management
Material R09, R19, Raw materials for Only use if you have activated the
R30, R122 Procurement to Stock building blocks Batch Management
(117) and Procurement to Stock
(130)
2.2 Business Conditions

The business process described in this Business Process Documentation is part of a bigger
chain of integrated business processes or scenarios. Consequently, you must have
completed the following processes and fulfilled the following business conditions before you
are able to start going through this scenario:
Business Condition Scenario
To run through this scenario, the materials must be See Preliminary Steps to create initial
available in stock, and the batch master record must stock.
have been created.
If you use finished goods (FERT), you can either: Make-to-Stock Production - Discrete
Industry (145) (material F126)
 run through the Make-to-Stock Production - Make-to-Stock Production - Process
Discrete Industry (145) process (for material Industry (146) (material F29)
F126) / the Make-to-Stock Production -
Process Industry (146) process (for material
F29) or
 create stock using transaction MIGO (for
details see chapter Preliminary Steps).
If you use trading materials or raw materials, you Procurement without QM (130)
can either:
 Run through the Procurement without QM
(130) process, or
 Create stock using transaction MIGO (for
details see chapter Preliminary Steps).
2.3 Roles
Use
The following roles must have been installed in order to test this scenario in the SAP
NetWeaver Business Client (NWBC). The roles in this Business Process Documentation must
be assigned to the user, or users, testing this scenario. You do not need these roles if you are
not using the NWBC interface. Instead, use the standard SAP GUI.
Prerequisites
The business roles have been assigned to the user who is testing this scenario.
Business Role Technical Name Process Step
Employee SAP_NBPR_EMPLOYEE_S Assignment of this role is
(Professional necessary for basic functionality.
User)
Warehouse Clerk SAP_NBPR_WAREHOUSECLERK_S Posting the Goods Issue
Posting the Goods Receipt
Warehouse SAP_NBPR_WAREHOUSEMANAGER_ Change Batch Master Record
Manager M
Use Batch Management Cockpit
Batch Processes SAP_NBPR_BATCHMGT_BM_S Display Reports

Administrator
2.4 Preliminary Steps

In order to run through this scenario, the materials must be available in stock. Use transaction
MIGO to create the required data.
Use
The purpose of this activity is to post initial stock for materials in case there is not sufficient
material in stock.
Procedure
1. Access the transaction choosing one of the following navigation options:
Option 1: SAP Graphical User Interface (SAP GUI)
SAP ECC menu Logistics  Materials Management  Inventory Management 
Goods Movement  Goods Movement (MIGO)
Transaction code MIGO
Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business

Role
Business role Warehouse Clerk
(SAP_NBPR_WAREHOUSECLERK_S)
Business role menu Warehouse Management  Consumption and Transfer Other
Goods Movement
2. On the initial screen, make the following entries:
Field name Description User action and values Comment

Action Goods Receipt
Reference Other
Movement Type 561
3. Choose Enter.
4. On the Material tab page, make the following entries:
Material <Material number> H21
5. On the Quantity tab page, make the following entries:
Qty in Unit of Entry <Required 100
quantity>
Unit of Entry PC
6. On the Where tab page, make the following entries:
Plant 1000
Storage Location 1050
7. Select the Items OK checkbox.
8. If the material is handled in batches: On the Batch tab page, enter the external batch
number or leave the field empty for internal number assignment.
9. If the material is handled in batches: Enter the date of production, for example, the current
date.
10. Choose Enter:
11. If the material is serialized: On the Serial Numbers tab page, enter the serial number. If
the serial number is unknown, search one by choosing Find.
12. Choose Post.
To reverse the posting, repeat the steps with reversal movement type 562.
Alternatively, cancel the material document with transaction MBST.
13. Choose Back(F3) to the SAP Easy Access screen (SAP GUI).
Or
Choose Back twice to return to the SAP Easy Access screen or proceed with the next
chapter. Close the window to return to the SAP NWBC screen.
Result
You have posted a material to stock and created a batch record.
3 Process Overview Table

Process Step External Business Business Role Transact Expected
Process Condition ion Code Results

Referenc
e
Maintain Warehouse MSC2N
Batch Master Manager
Record
Batch Information Warehouse BMBC Where-used-
Information needed where Manager lists, batch
Cockpit batch was master data
sold and
bought
4 Process Steps
4.1 Maintaining Batch Master Record
Use
Manual adjustment is needed for batch master data.
Procedure
SAP ECC menu Logistics  Central Functions  Batch Management  Batch 
Change
Transaction code MSC2N
Role
Business role Warehouse Manager
(SAP_NBPR_WAREHOUSEMANAGER_M)
Business role menu Warehouse Management  Batch  Change Batch
2. On the Change Batch screen, make the following entries and choose Enter:
Material Material number Enter material number, for
example, H21
Batch Batch number Enter batch number Or search for the
batch number using
the input help.
3. Choose the Basic Data 1 tab page to change, for example, the batch status, date of
manufacture, shelf life or expiration date.
4. Choose Basic Data 2 tab page to change the batch description.
5. Choose the Classification tab page to set the classification status or to maintain class
characteristics.
6. Choose the Material tab page to display shelf life data and materials classification.
7. Choose the Changes tab page to get an overview of the batch master changes. Choose
Display Changed Values to display changes in the bottom view.
8. Choose Back(F3) to the SAP Easy Access screen (SAP GUI).
Or
Choose Back twice to return to the SAP Easy Access screen or proceed with the next
chapter. Close the window to return to the SAP NWBC screen.
Result
The batch is maintained.
4.2 Batch Information Cockpit

Use
When materials are handled in batches, there is sometimes a need to know where the
batches were used. Use the bottom-up batch search directed at customers or top-down batch
search directed at vendors.
Procedure
SAP ECC menu Logistics  Central Functions  Batch Management  Batch
Information Cockpit
Transaction code BMBC
Role
Business role menu Warehouse Management  Batch  Batch Information Cockpit
2. On the Batch Information Cockpit screen, enter the material, for example, H21 and
choose Execute.
3. On the left hand side of the screen, in the Selection result for Batches list, open the
context menu Expand subtree than select the relevant batch with the right mouse button.
Choose the menu Display Batch. On the right hand side of the screen, the batch master
data will now be displayed.
context menu by choosing the relevant batch with the right mouse button. Choose the
menu Usage (top-down). On the right hand side of the screen, a batch list will be
displayed. The term ‘top-down’ means that the chosen batch was the last batch, and that
all other displayed batches were predecessors.
context menu by choosing the relevant batch with the right mouse button, and then
choose Usage (bottom-up). The result is that on the right side of the screen, a batch list is
displayed. The term ‘bottom-up’ means that the chosen batch was the original batch, and
that all other displayed batches are successors.
6. On the right hand side of the screen, select a batch number from the batch list. From this
batch, the following options are available by choosing the corresponding button:
Button Action
Top-Down Starts a new top-down batch list from the selected batch
Button Action
Bottom-Up Starts a new bottom-up batch list from the selected batch
Documents Shows materials documents linked to the selected batch
Inspection Lots Show all inspection lots with usage decisions linked to the selected batch.
Back Moves one level back, for example, from the second list back to the first list.
Result
Different batch information is shown, such as batch master data, where-used-lists, material
documents, and inspection lots.
5 Appendix
5.1 Reversal of Process Steps
In the following section, you will find the most common reversal steps, which enable you to
reverse some of the activities described previously in this document.
Maintain Batch Master Record

Transaction code (SAP GUI) MSC2N
Reversal: Change Batch Master Record
Transaction code (SAP GUI) MSC2N
Business role menu Warehouse Management  Batch  Change Batch
Comment Correct previous entries.
5.2 SAP ERP Reports

Use
The table below lists the most frequently used reports that help you to obtain additional
information on this business process.
You can find detailed descriptions of the individual reports in the following BPD
documents, which provide a comprehensive compilation of all important reports:
 Financial Accounting: SAP ERP Reports for Accounting (221)
 Logistics Processes: SAP ERP Reports for Logistics (222)
Note that the descriptions of some reports, that are an indispensable part of the process flow,
may be located directly in the section where they belong.
Reports
Report title Transacti Business Business role Comment
on code role (NWBC) menu (NWBC)
(SAP
GUI)
Batch Analysis MCBR Warehouse Warehouse A list with

Manager Management  summarized data
Batch 
Integrity check for BMCC Batch Batch Management Shows whether
Batch Processes  Tools  Integrity batch classification
Classification Administrator Check for Batch is maintained
Classification consistently for the
selected materials
Expiration Date MB5M Batch Batch Management Shows batches
List Processes  Tools  Deadline whose expiration
Administrator Monitoring  date has been
Expiration Date List passed / the
remaining shelf life
is shorter than the
selected period
5.3 Frequently Asked Questions

Questions Answers
Can I delete batch records? Yes, if you have run the archiving process.
Is it possible to change batch Yes, if you have not yet posted any inventory for
management for a material? this material.
Is it possible to change the batch class Yes. Refer to the SAP online documentation for how
of a material, which has existing to execute the process.
batches?

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EHP6 for SAP ERP

Batch Management (117)

© 2012 SAP AG. All rights reserved.

Business Process Alternative/Decision Choice

Type Style Description

Additional Master Data (Default Values)

Using Your Own Master Data

Master / Value Master / Org. Data Details Comment

2.2 Business Conditions

Batch Processes SAP_NBPR_BATCHMGT_BM_S Display Reports

2.4 Preliminary Steps

Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business

Field name Description User action and values Comment

7. Select the Items OK checkbox.

10. Choose Enter:

12. Choose Post.

3 Process Overview Table

Process Condition ion Code Results

8. Choose Back(F3) to the SAP Easy Access screen (SAP GUI).

4.2 Batch Information Cockpit

Maintain Batch Master Record

5.2 SAP ERP Reports

Batch Analysis MCBR Warehouse Warehouse A list with

5.3 Frequently Asked Questions

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