SHIP REPORTING SYSTEMS

SHIP REPORTING SYSTEMS

Ship reporting systems contribute to the safety of life at sea, safety and
efficiency of navigation, and protection of marine environment.

SRS shall be used by all ships carrying certain cargoes in accordance with the
provisions adopted by IMO.

The initiation of action for establishing a ship reporting system is the

responsibility of the government concerned.

The master of a ship shall comply with the requirements of adopted ship
reporting systems and make reports as required.

General principles:

SRS and reporting requirements are used to provide, gather or exchange

information through radio reports.

This information is used to provide data for SAR, VTS, weather forecasting
and prevention of marine pollution.

Reporting Principles:

 Should contain only the information requested

 Standard reporting format should be used
 Number of reports should be kept to minimum
 Safety or pollution reports to be made without delay
 No charges for making reports
 Where language difficulties exist, English should be used and where
possible include the standard marine navigational vocabulary.

Procedure for Reporting:

1. Sailing Plan:
Before departure from a port within the area or when entering the area.

2. Position Report (PR):

 SHIP REPORTING SYSTEMS

When necessary to ensure effective operation of the system.

3. Deviation Report (DP):
When vessel’s position varies significantly from the position that would
have been predicted from previous reports, or when changing the
reported route.

4. Final eport (FP):

On arrival at the destination and when leaving the area.

5. Dangerous goods report (DG):

When an incident takes place involving the loss of packages of dangerous
goods, into the sea.

6. Harmful substances report (HS):

When an incident takes place involving the discharge or probable
discharge of oil (Annex 1) or NLS (Annex II).

7. Marine pollutants report (MP):

When an incident takes place involving the discharge or probable
discharge of harmful substances in packaged form, identified in the IMDG
as marine pollutants (Annex III of MARPOL)

Indian (Maritime) Search and Rescue (Computerised Ship Reporting

System) INDSAR

PARTICIPATION

INDSAR, the Indian (Maritime) Search and Rescue (Computerised Ship

Reporting System), developed by the Indian Coast Guard, is a unique
computer-based, and voluntary ship reporting system used by search and
rescue authorities to arrange for assistance to people in distress at sea. With
INDSAR, rescue co-ordinators can identify participating ships in the area of
distress and divert the best-suited ship or ships to the scene.

Participating ships send voyage messages to the INDSAR centre managed by

the Coast Guard at MRCC Mumbai via INMARSAT 'C' Toll Free Code 43.

WHY SHOULD MY SHIP PARTICIPATE

 SHIP REPORTING SYSTEMS

INDSAR's success is tied directly to the number of merchant vessels regularly

reporting their position. The more ships on plot, the greater the chance that
a ship will be identified near the position of distress.

Ships incur no additional obligation to respond than that already exists under
the international conventions. In fact, since INDSAR identifies the best ship
or ships to respond, it releases other vessels to continue their voyage, saving
fuel, time and payroll costs.

Information sent to INDSAR is protected, and used only by a bonafide

maritime emergency. INDSAR reports also satisfy arrival reporting
requirement for entry to Indian ports and INDSAR provides on additional
measure of safety "assurance" by allowing rescue coordinators to compress
the search area in the event a participating ship is not reported or is
overdue.

WHO CAN PARTICIPATE

Ships transiting through the Indian Maritime Search and Rescue Region
(ISRR).
Ships entering/leaving Indian ports
Ships operating within the ISRR.
Fishing vessels operating within the ISRR above 300 GRT

ISLEREP - ISLAND (M-SAR) REPORTING (SYSTEM)

ISLEREP is Island (M-SAR) Reporing (System), an integral sub-system of

INDSAR, applicable to all vessel closing the Islands of Andaman & Nicobar,
and Lakshadweep within 20 nautical miles.
 SHIP REPORTING SYSTEMS

THE IMO STANDARD SHIP REPORTING SYSTEM

This system is used throughout the Guide. An abbreviated version of the full
system is shown below.

A ALPHA Ship Name, call sign or ship station identity and flag
B BRAVO Date and time of a 6 digit group giving day of month (first two
digits), hours and minutes (last four digits). If other than UTC
state time zone used
C CHARLIE Position a 4 digit group giving latitude in degrees and minutes
suffixed with E (east) or W (west) and a 5 digit group giving
longitude in degrees and minutes suffixed with N (north) or S
(south);
D DELTA Position True bearing (first 3 digits) and distance (state
distance) in nautical miles from a clearly identified landmark
(state landmark)
E ECHO rue course A 3 digit group
F FOXTROT Speed in knots and A 3 digit group tenths of knots
G GOLF Port of departure Name of last port of call
H HOTEL Date, time and point Entry time expressed as in (B) and entry
position of entry into system expressed as in (C) or (D)
I INDIA Destination and Name of port and date time group expressed as
in (B) expected time of arrival
J JULIET Pilot State whether a deep sea or local pilot is on board
K KILO Date, time and point Exit time expressed as in (B) and exit
position of exit from system expressed as in (C) or (D)
L LIMA Route information Intended track
M MIKE Radio State in full names of communications stations/
frequencies guarded
N Time of next report Date time group expressed as in (B)
(NOVEMBER)
O OSCAR Maximum present 4 digit group giving metres and centimetres
static draught in metres
P PAPA Cargo on board Cargo and brief details of any dangerous
cargoes as well as harmful substances and gases that could
endanger persons or the environment
Q QUEBEC Defects, damage, Brief details of defects, damage, deficiencies,
or other deficiencies, limitations
R ROMEO Description of pollution Brief details of type of pollution (oil,
chemicals, etc) or dangerous goods dangerous goods lost
overboard; position expressed as lost overboard in (C) or (D)
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S SIERRA Weather conditions Brief details of weather and sea conditions

prevailing
T TANGO Ship’s representative Details of name and particulars of ship’s
representative and/or owner and/or owner for provision of
information
U UNIFORM Ship size and type Details of length, breadth, tonnage and type
etc as required
V VICTOR Medical personnel Doctor, physicians’ assistant, nurse, no medic
W WHISKEY Total number of persons on board
X X-RAY Miscellaneous Any other information