DOC No: OHSMS

NIGERIA SAFETY INVESTIGATION BUREAU Issue No:00

Date:
OCCUPATIONAL HEALTH AND SAFETY MANAGEMENT Revision No:00
PROCEDURE FOR INCIDENT/ACCIDENT Date:
REPORTING
Page 1 of 4

NSIB Incident / Accident reporting procedure

Purpose
To establish procedures for incident/ accidents within NSIB scope of OHS
boundaries.

Scope
This procedure applies to all NSIB operations, locations, and activities.

Definitions

• Incident - An incident is any unplanned event that resulted in harm, or could

have resulted in harm or damage to plant or environment.

• Serious Harm – Any injuries or illness that causes temporary or severe loss
of bodily function (e.g. fractures, amputation).

• Hazard – Anything that is a potential source of harm i.e.: trip, slip, work tools
etc.
• Significant Hazard – Any hazard that has the potential to cause serious
harm.
• All Practicable Steps – Practicable steps are actions that a reasonable
person would take to reduce the chance of harm occurring.
• Controls – Actions to reduce the likelihood of harm or the potential
consequence of harm.

Incident reporting procedure

1. Management or employees must report all incidents/accidents to the GMS with-in 24

hours of becoming aware of the incident/accident.

2. Management or employees must complete the incident/accident reporting form. A

copy should be forwarded to the GMS where it will be entered into the Incident
register.

3. The supervisor, manager or GMS will discuss the incident with affected staff within 48
hours of receiving the incident report and together they will discuss corrective actions
required to prevent re-occurrence.

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 DOC No: OHSMS
NIGERIA SAFETY INVESTIGATION BUREAU Issue No:00
Date:
OCCUPATIONAL HEALTH AND SAFETY MANAGEMENT Revision No:00
PROCEDURE FOR INCIDENT/ACCIDENT Date:
REPORTING
Page 2 of 4

4. All major incidents and serious harm accidents will be investigated by the GMS.

Serious Harm

If the incident caused "serious harm" to any person in the workplace, (or ‘NSIB’ think it may
have caused serious harm), management or employees must inform a supervisor, manager
or GMS urgently. The scene must be FROZEN until Worksafe have been notified and have
given clearance to continue normal work.

Either management, employee or GMS, will notify Worksafe of the ‘Serious Harm’ incident
initially via telephone. This will be followed up with-in 7 days by a completed Serious Harm
Notification form.

An investigation must commence within 48 hours of the incident occurring.

Incident / Accident flowchart

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 DOC No: OHSMS
NIGERIA SAFETY INVESTIGATION BUREAU Issue No:00
Date:
OCCUPATIONAL HEALTH AND SAFETY MANAGEMENT Revision No:00
PROCEDURE FOR INCIDENT/ACCIDENT Date:
REPORTING
Page 3 of 4

Incident Occurs

Complete incident report form

Serious Harm

Freeze area and notify Yes No Discuss incident and

Worksafe corrective action with effected
persons/partners
staff
Incident investigation /
corrective action

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 DOC No: OHSMS
NIGERIA SAFETY INVESTIGATION BUREAU Issue No:00
Date:
OCCUPATIONAL HEALTH AND SAFETY MANAGEMENT Revision No:00
PROCEDURE FOR INCIDENT/ACCIDENT Date:
REPORTING
Page 4 of 4