Professional Documents
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PGB-2023-032
PGB-2023-032
PGB-2023-032
MUNICIPALITY OF CONCEPCION
PROVINCE OF ILOILO
TOTAL 252,555.00
Project Name: CONSTRUCTION OF STONE MASONRY SLOPE PROTECTION WITH
DRAINAGE CANAL
Address: Polopiña National High School, Brgy. Polopiña, Concepcion, Iloilo
Approved by:
Signature
INVITATION TO BID
The Local Government of Concepcion, Province of Iloilo, through the budget from the
5% MDRRMF 2023, intends to apply the sum of Two Hundred Eighten Thousand
Seventy Five Pesos (₱218,075.00) being the Approved Budget for the Contract
(ABC) to payments under the contract for the PGB-2023-032 -
CONSTRUCTION/REHAB OF RURAL ROAD, Purok Rosas de Baybayon, Brgy.
Poblacion, Concepcion, Iloilo Bids received in excess of the ABC shall be
automatically rejected during opening of bids.
The Local Government of Concepcion now invites bids for the said project. Delivery of
the Goods is required within Fiften (15) calendar days from the receipt of Notice to
Proceed. Bidders should have completed, within Two (2) years from the date of
submission and receipt of bids, a contract similar to the Project. The description of an
eligible bidder is contained in the Bidding Documents, particularly, in Section II.
Instructions to Bidders.
Interested bidders may obtain further information from the Local Government Unit of
Concepcion, Iloilo and inspect the Bidding Documents at the address given below from
8:00A.M. to 5:00 P.M.
The Local Government Unit of Concepcion, Iloilo will hold a Pre-Bid Conference on
July 21 , 2023, 10:00 AM at the Municipal Engineering Office,Municipal Building,
Poblacion, Concepcion, Iloilo, which shall be open only to all interested parties who
have purchased the Bidding Documents.
Bids must be delivered to the address below on or before June 27, 2023, 10:00 AM at
the Municipal Engineering Office,Municipal Building, Concepcion, Iloilo. All bids
must be accompanied by a bid security in any of the acceptable forms and in the
amount stated in ITB.
Bids will be opened in the presence of the bidder's representatives who choose to
attend at the address below. Late bids shall not be accepted.
The Local Government Unit of Concepcion reserves the right to accept or reject any
bid, to annul the bidding process, and to reject all bids at any time prior to contract
award, without thereby incurring any liability to the affected bidder or bidders.
INVITATION TO BID
The Local Government of Concepcion, Province of Iloilo, through the budget from the AIP
Supplemental Budget No. 3 FY 2023, intends to apply the sum of Two Hundred
Eighten Thousand Seventy Five Pesos (₱218,075.00) being the Approved Budget for
the Contract (ABC) to payments under the contract for the PGB-2023-032-
CONSTRUCTION/REHAB OF RURAL ACCESS ROAD, Purok Rosas de Baybayon, Brgy.
Poblacion, Concepcion, Iloilo Bids received in excess of the ABC shall be automatically
rejected during opening of bids.
The Local Government of Concepcion now invites bids for the said project. Delivery of the
Goods is required within Fifteen (15) calendar days from the receipt of Notice to
Proceed. Bidders should have completed, within Two (2) years from the date of
submission and receipt of bids, a contract similar to the Project. The description of an
eligible bidder is contained in the Bidding Documents, particularly, in Section II.
Instructions to Bidders.
Interested bidders may obtain further information from the Local Government Unit of
Concepcion, Iloilo and inspect the Bidding Documents at the address given below from
8:00A.M. to 5:00 P.M.
A complete set of Bidding Documents may be purchased by interested Bidders from the
address below and upon payment of a non-refundable fee for the Bidding Documents in
the amount of Five Hundred Pesos (₱500.00).
The Local Government Unit of Concepcion, Iloilo will hold a Pre-Bid Conference on July
21 , 2023, 10:00 AM at the Municipal Engineering Office,Municipal Building,
Poblacion, Concepcion, Iloilo, which shall be open only to all interested parties who have
purchased the Bidding Documents.
Bids must be delivered to the address below on or before August 2, 2023, 10:00 AM at
the Municipal Engineering Office,Municipal Building, Concepcion, Iloilo. All bids must
be accompanied by a bid security in any of the acceptable forms and in the amount stated
in ITB.
Bids will be opened in the presence of the bidder's representatives who choose to attend
at the address below. Late bids shall not be accepted.
The Local Government Unit of Concepcion reserves the right to accept or reject any bid, to
annul the bidding process, and to reject all bids at any time prior to contract award,
without thereby incurring any liability to the affected bidder or bidders.
The delivery schedule expressed as weeks/months stipulates hereafter a delivery date which is the
date of delivery to the project site.
Address:
Republic of the Philippines
Province of Iloilo
Municipality of Concepcion
BIDS AND AWARD COMMITTEE
Name of Bidder:
Bid Amount:
Chairman
Chairman
Vice-BAC
Member
Member
Member
Member
BAC
BAC
BAC
BAC
BAC
Technical Proposals
ü/X
Remarks
1 DTI Certification/SEC Registration
2 Mayor's Permit
3 BIR Registration
4 PhilGEPS Registration
Statement of all On-Going Government and Private Contract
5 including Contract Awarded but not yet started
10 Bid
Security (Bid Securing Declaration or any form
Accordance eith ITB Clause 18 of PBD
11 Production Delivery Schedule
12 Manpower Schedule
13 After Sales Service
14 Technical Specifications
15 Schedule of Requirements
16 Omnibus Sworn Statement
Financial Proposal
1 Bid Form
2 Price Schedule for Goods offered within the Philippines
3 Any other documents required in the BDS
Unless indicated in the BDS, all Bids that exceed the ABC shall
not be accepted
Signature
Republic of the Philippines
Province of Iloilo
Municipality of Concepcion
BIDS AND AWARD COMMITTEE
ATTENDANCE SHEET
CONTACT NO. /
NAME DESIGNATION COMPANY SIGNATURE
EMAIL AD
Republic of the Philippines
Province of Iloilo
Municipality of Concepcion
BIDS AND AWARD COMMITTEE
1. Attendance:
BAC Chairman ENGR. JHON REY D. ASTURIAS
BAC Vice Chairman JIMMY G. CELESTIAL
BAC Members ATTY. ARIEL C. MANIPULA
FATIMA G. PIOLO
BILLY C. MORONG
DAN JARVY S. BILLONES
Head, BAC Secretariat CONSTANCIO S. SUIZA
BAC Secretariat Members JOHNTY FAJARDO
APOLLUZ SYLE V. PARRENAS
BAC, TWG Members ENGR. RENE A. SOBREMONTE
ENGR. ALVIN AZUCENA
2. Business Matters
The secretariat prepared the bidding room, the dropping box and other materials to be used before the
bidding started. The BAC Chairman, Members and Contractor/Representative signed in the attendance log
book. The contactor’s representative dropped their bids for contract PGB-2023-020- Construction Of Stone
Masonry Slope Protection With Drainage Canal, Polopiña National High School, Brgy. Polopiña,
Concepcion, Iloilo with an ABC of Two Hundred Fifty Two Thousand Five Hundred Fifty Five Pesos
(₱252,555.00). The dropping of bids was closed at 10:00 A.M.
Amount of
Name/Type of Bid Amount of Bid as
Bidder’s Name Security Bid Read Rank
Security
Bid Securing Not
2 JFQ Joemari Marketing Declaration Applicable 251,970.00 1
Prepared by:
Approved by BAC:
Page 13 of 24
Republic of the Philippines
Province of Iloilo
Municipality of Concepcion
BIDS AND AWARDS COMMITTEE
Page 14 of 24
Republic of the Philippines
Province of Iloilo
MUNICIPALITY OF CONCEPCION
BIDS AND AWARDS COMMITTEE
Eligibility
1 DTI Business Name Registration Marjoe C. Bano DTI Certificate No.: 178647
or SEC Registration Expiration Date: 6-10-25
Page 15 of 24
18 NFCC or Credit Line or Cash -do- NFCC= ₱20,109,825.00
Deposit Certificate
Technical Envelope
1 Bid Security -do- Bid Securing Declaration
2 Authority of Signatory -do- SPA - EDDA LYNNE MARIE B. BANO
6. Findings:
✘
Responsive Non-Responsive
Noted by:
Page 16 of 24
Republic of the Philippines
Province of Iloilo
MUNICIPALITY OF CONCEPCION
MARJOE C. BANO
Owner
JFQ Joemari Marketing
DB Oñ ate St., Poblacion
Concepcion, Iloilo
Sir:
Good day!
Upon careful examination, validation and verification of the eligibility, technical and financial
requirements that you have submitted for the bidding of the PGB-2023-020- Construction Of
Stone Masonry Slope Protection With Drainage Canal, Polopiña National High School,
Brgy. Polopiña, Concepcion, Iloilo we are glad to inform you that you have successfully passed
the post-qualification.
Upon the approval of this finding by the Municipal Mayor, we will furnish you the Notice of
Award.
WHEREAS, the Local Government of Concepcion, Iloilo advertised the Invitation to Apply
for Eligibility and to Bid of the GB-2023-020- Construction Of Stone Masonry Slope
Protection With Drainage Canal, Polopiña National High School, Brgy. Polopiña,
Concepcion, Iloilo with an ABC of Two Hundred Fifty Two Thousand Five Hundred
Fifty Five Pesos (₱252,555.00) in the Philippine Government Electronic Procurement
System (PhilGEPS) and three conspicuous places at the premises of the Local Government
of Concepcion, Iloilo continuously for 14 days;
WHEREAS, in response to the said advertisements, only One (1) submitted the letter of
intent and applications for eligibility and purchased bid documents;
WHEREAS, the abovementioned supplier submitted their bids on June 27, 2023 and
during the preliminary examination of bids, aforementioned bidder was rated passed and
found to be substantially complying;
WHEREAS, the upon detailed evaluation of bid conducted on June 27, 2023 resulted in
the following:
Bid Amount As
Name of Bidder Calculated % Variance from ABC
WHEREAS, Upon post -qualification on June 29, 2023, or careful examination ,validation
and verification of the eligibility , technical and financial requirements submitted by the
Bidder the bind of JFQ Joemari Marketing, has been found to be responsive
NOW, THEREFORE, we the Members of the Bids and Awards Committee hereby RESOLVED
as it is hereby RESOLVED:
Page 18 of 24
a) To declare JFQ Joemari Marketing as the Bidder with Lowest Calculated and
Responsive Bid for the PGB-2023-020- Construction Of Stone Masonry Slope
Protection With Drainage Canal, Polopiña National High School, Brgy. Polopiña,
Concepcion, Iloilo with a bid amount of Two Hundred Fifty One Thousand Nine
Hundred Seventy Pesos (₱251,970.00) .
RESOLVE, at the Municipality of the Concepcion this 3rd day of July 2023.
Certified Correct:
Attested:
Approved by:
Page 19 of 24
Republic of the Philippines
Province of Iloilo
MUNICIPALITY OF CONCEPCION
NOTICE OF AWARD
July 5, 2023
MARJOE C. BANO
Owner
JFQ Joemari Marketing
DB Oñ ate St., Poblacion
Concepcion, Iloilo
Madam:
Good day!
We are happy to inform you that your Bid dated June 27, 2023 for the execution of PGB-2023-020 -
Construction Of Stone Masonry Slope Protection With Drainage Canal, Polopiña National High
School, Brgy. Polopiña, Concepcion, Iloilo for the contract price of equivalent of Two Hundred
Fifty One Thousand Nine Hundred Seventy Pesos (₱251,970.00) as corrected and modified in
accordance with the Instruction to Bidders is hereby accepted.
You are hereby required to provide within ten(10) days the performance security in the form and
the amount stipulated in the Instruction to Bidders. Failure to provide the performance security shall
constitute sufficient ground for the cancellation of the award and the forfeiture of the bid security.
CONFORME:
(Position)
JFQ JOEMARI MARKETING
Date:
CONTRACT AGREEMENT
THIS AGREEMENT made the 17th day of July, 2023 between LOCAL GOVERNMENT UNIT of
CONCEPCION, Province of Iloilo, Philippines (hereinafter called the “Entity”) of the one part and JFQ
JOEMARI MARKETING, Concepcion, Iloilo (hereinafter called “the Supplier” of the other part:
WHEREAS, the Entity invited Bids for certain goods and ancillary services, viz., PGB-2023-020-
Construction Of Stone Masonry Slope Protection With Drainage Canal, Polopiña National High
School, Brgy. Polopiña, Concepcion, Iloilo of the Local Government Unit of Concepcion and has
accepted a bid by the Supplier in the sum of Two Hundred Fifty One Thousand Nine Hundred
Seventy Pesos (₱251,970.00) (hereinafter called “the Contract Price”).
1. In this Agreement words and expressions shall have the same meanings as is respectively assigned
to the Conditions of Contract referred to.
2. The following document shall be deemed to form and be read and construed as part of this
Agreement, viz.:
(a) The Supplier’s Bid, including the Technical and Financial Proposals and all other
documents/statement submitted (e.g. bidder’s response to clarification on the bid), including
corrections to the bid resulting from the Procuring Entity’s bid evaluation;
(b) the Schedule of Requirements;
(c) the Technical Specifications;
(d) the General Conditions of Contract;
(e) the Special Conditions of Contract;
(f) the Performance Security; and
(g) the Entity’s Notification of Award.
3. In consideration of the payments to be made by the Entity to the Supplier as hereinafter mentioned,
the Supplier hereby covenants with the Entity to provide the goods and to remedy defects therein in
conformity in all respects with the provisions of the Contract.
4. The Entity hereby covenants to pay the Supplier in consideration of the provision of the goods and
the remedying of defects therein, the Contract Price or such other sum as may become payable under
the provisions of the contract at the time and in the manner prescribed by the contract.
IN WITNESS whereof the parties hereto have caused this Agreement to be executed in accordance
with the laws of the Republic of the Philippines on the day and year first above written.
1. 2
ACKNOWLEDGEMENT
BEFORE ME, a Notary Public for and in Iloilo City on this _________th day of ____________________
personally appeared MILLIARD S. VILLANUEVA, MBA, CESE, Municipal Mayor of the
MARJOE C. BANO
Municipality of Concepcion, with CTC No. 11287792 and MARJOE C. BANO, Authorized
Representative of JFQ Joemari Marketing., with CTC No. ________________________________ known to
me to be the same persons who executed the foregoing instrument and acknowledged to me the
same is their free and voluntary act and deed and that of the offices they respectively represent.
Owner
IN WITNESS WHEREOF, I hereby affix my signature on the date and the place above written.
NOTARY PUBLIC
Doc No.
Page No.
MILLIARD S. VILLANUEVA, MBA, CESE
Book No.
Series of 2023
LGU Municipality of Concepcion
Municipal Mayor
Republic of the Philippines
Province of Iloilo
Municipality of Concepcion
PURCHASE ORDER
P.O. No.
TRACT OF BIDS AS CALCULATED
JFQ JOEMARI MARKETING
Date: July 19, 2023
Address: Concepcion, Iloilo Mode of Procurement: Public Bidding
Gentlemen:Please furnish this office the following articles subject to the terms and conditions contained herein.
Place of Delivery: Concepcion, Iloilo Delivery Term: Full Delivery
Date of Delivery: 15 days upon receipt of Notice to Proceed Payment Term: Upon full delivery
Purpose PGB-2023-032- CONSTRUCTION/REHAB OF RURAL Source of Fund MDRRM Fund 2023
ACCESS ROAD, Purok Rosas de Baybayon, Brgy.
Poblacion, Concepcion, Iloilo
Item No. Quantity Unit Description Unit Cost Amount
1 344 bags Portland Cement 310.00 106,640.00
2 10 length Coco Lumber 2" x 6" x 12" 750.00 7,500.00
3 1046 contr. Mixing Water 850.00 889,100.00
4 9 length 12mm RSB 10.00 90.00
5 35 cu.m Sand 500.00 17,500.00
6 43 cu.m Gravel 150.00 6,450.00
7 2 kls Common Nails (assorted) 2,000.00 4,000.00
8 #NAME? #NAME? #NAME? 800.00 #NAME?
9 #NAME? #NAME? #NAME? 305.00 #NAME?
10 #NAME? #NAME? #NAME? 560.00 #NAME?
11 #NAME? #NAME? #NAME? 150.00 #NAME?
12 #NAME? #NAME? #NAME? 700.00 #NAME?
13 #NAME? #NAME? #NAME? 290.00 #NAME?
14 #NAME? #NAME? #NAME? 110.00 #NAME?
15 #NAME? #NAME? #NAME? 90.00 #NAME?
16 #NAME? #NAME? #NAME? 2,800.00 #NAME?
17 #NAME? #NAME? #NAME? 420.00 #NAME?
18 #NAME? #NAME? #NAME? 565.00 #NAME?
TOTAL AMOUNT------------------------------------------------------------------------------------ #NAME?
Total amount in Words:Two Hundred Fifty One Thousand Nine Hundred Seventy Pesos (₱251,970.00)
In case of failure to make the full delivery within the time specified above, a penalty of one-tenth (1/10) of one
percent for every day of delay shall be imposed.
Page 23 of 24
Republic of the Philippines
Province of Iloilo
MUNICIPALITY OF CONCEPCION
Office of the Mayor
NOTICE TO PROCEED
July 24 , 2023
MARJOE C. BANO
Owner
JFQ Joemari Marketing
DB Oñ ate St., Poblacion
Concepcion, Iloilo
Sir:
Good day!
The attached Contract Agreement having been approved, notice is hereby given to JFQ Joemari
Marketing, that may commence on the PGB-2023-020- Construction Of Stone Masonry Slope
Protection With Drainage Canal, Polopiña National High School, Brgy. Polopiña, Concepcion,
Iloilo, Concepcion, Iloilo effective July 31, 2023.
Upon receipt of this notice, you are responsible for performing the services under the terms and
conditions of the Agreement and in accordance with the Implementation Schedule.
Please acknowledge receipt the acceptance of this notice by signing both copies in the space provided
below. Keep one copy and return the other to the LOCAL GOVERNMENT OF CONCEPCION.
Authorized Signature