Top 50 Full Version Word Assessment Test Questions.v20210521

By Vadim Mikhailenko © Online Training for Everyone LLC
Ebook
By Vadim Mikhailenko
WORD ASSESSMENT TEST FOR

EMPLOYMENT: STRATEGIES, TIPS
AND TOP 50 QUESTIONS WITH
ANSWERS
© Online Training for Everyone LLC
2
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information contained in this book.
Author: Vadim S. Mikhailenko
Cover Design: Vadim S Mikhailenko
Publisher: Online Training for Everyone LLC
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Table of Contents
COPYWRIGHT NOTICE ................................................................................................................................... 3
1. How to securely open Word document received from unknown source?......................................... 11
Overview ................................................................................................................................................. 11
Step by Step Instructions ........................................................................................................................ 11
Best Practices .......................................................................................................................................... 12
2. How to Insert Charts in Microsoft Word? ........................................................................................... 13
Overview ................................................................................................................................................. 13
Best Practices .......................................................................................................................................... 14
3. How to use Clipboard Panel in Microsoft Word to hold multiple clipboard items?........................... 15
Overview ................................................................................................................................................. 15
Best Practices .......................................................................................................................................... 16
4. How to use Word Linked Note ............................................................................................................ 17
Overview ................................................................................................................................................. 17
Best Practices .......................................................................................................................................... 17
5. How to use Line number to refer to specific section in the Word document .................................... 18
Overview ................................................................................................................................................. 18
Best Practices .......................................................................................................................................... 18
6. What is Hyphenation and how to use it in Microsoft Word ............................................................... 19
Overview ................................................................................................................................................. 19
Best Practices .......................................................................................................................................... 19
7. How to Electronically sign Word document by using Digital Signatures in Microsoft Word ............. 21
Overview ................................................................................................................................................. 21
Best Practices .......................................................................................................................................... 22
8. How to manage Citations in Word Document .................................................................................... 23
Overview ................................................................................................................................................. 23
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Best Practices .......................................................................................................................................... 24
9. When and How would use Macros in Word? ..................................................................................... 25
Overview ................................................................................................................................................. 25
Best Practices .......................................................................................................................................... 25
10. How to use Outline View in Microsoft Word to manage large project? ........................................ 26
Overview ................................................................................................................................................. 26
Best Practices .......................................................................................................................................... 27
11. How to compare multiple documents in Word? ............................................................................ 28
Overview ................................................................................................................................................. 28
Best Practices .......................................................................................................................................... 29
12. When would you hide Ink in Microsoft Word and how would you do it (Review tab)? ................ 30
Overview ................................................................................................................................................. 30
Best Practices .......................................................................................................................................... 30
13. How to track changes in Word? ...................................................................................................... 31
Overview ................................................................................................................................................. 31
Best Practices .......................................................................................................................................... 31
14. How to Open PDF file in Word ........................................................................................................ 32
Overview ................................................................................................................................................. 32
Best Practices .......................................................................................................................................... 32
15. How to remove distractions to edit full screen in Word ................................................................ 33
Overview ................................................................................................................................................. 33
Best Practices .......................................................................................................................................... 34
16. How to Create Table of Content in Microsoft Word....................................................................... 35
Overview ................................................................................................................................................. 35
Best Practices .......................................................................................................................................... 36
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17. How to Clear Formatting in Microsoft Word for the text, inserted from another source ............. 37
Overview ................................................................................................................................................. 37
Best Practices .......................................................................................................................................... 37
18. How to copy and apply styles from another part of document in Word ....................................... 38
Overview ................................................................................................................................................. 38
Best Practices .......................................................................................................................................... 38
19. How to Insert & manage graphics into the document (Remove Background, cropping, use picture
styles and do corrections etc.) .................................................................................................................... 39
Overview ................................................................................................................................................. 39
Best Practices .......................................................................................................................................... 39
20. How to Insert and manage Footnotes in Microsoft Word .............................................................. 40
Overview ................................................................................................................................................. 40
Best Practices .......................................................................................................................................... 40
21. Insert and Edit SmartArt in Word ................................................................................................... 41
Overview ................................................................................................................................................. 41
Best Practices .......................................................................................................................................... 42
22. How to create Microsoft Word document properties .................................................................... 43
Overview ................................................................................................................................................. 43
Best Practices .......................................................................................................................................... 43
23. How to Apply Border styles in Word Tables ................................................................................... 44
Overview ................................................................................................................................................. 44
Best Practices .......................................................................................................................................... 44
24. How to manage data in Word Tables (Sort, Manage Header Rows, Convert to Text and User
Formulas) .................................................................................................................................................... 45
Overview ................................................................................................................................................. 45
Best Practices .......................................................................................................................................... 45
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25. Insert and manage bookmarks in Word ......................................................................................... 46
Overview ................................................................................................................................................. 46
Best Practices .......................................................................................................................................... 47
26. Insert and manage Hyperlinks in Word .......................................................................................... 48
Overview ................................................................................................................................................. 48
Best Practices .......................................................................................................................................... 48
27. Insert and manage special symbols in Word .................................................................................. 49
Overview ................................................................................................................................................. 49
Best Practices .......................................................................................................................................... 49
28. How to adjust page margins for printing in Microsoft Word?........................................................ 50
Overview ................................................................................................................................................. 50
Best Practices .......................................................................................................................................... 51
29. How to Inspect Document and remove sensitive metadata? ........................................................ 52
Overview ................................................................................................................................................. 52
Best Practices .......................................................................................................................................... 53
30. Change Line Spacing for entire Word document ............................................................................ 54
Overview ................................................................................................................................................. 54
Best Practices .......................................................................................................................................... 54
31. How to Create Forms in Word to support data entry and data entry as PDF files? ....................... 55
Overview ................................................................................................................................................. 55
Best Practices .......................................................................................................................................... 56
32. How to Rearrange text in a SmartArt graphic? ............................................................................... 57
Overview ................................................................................................................................................. 57
Best Practices .......................................................................................................................................... 58
33. How to format text as WordArt in Microsoft Word?...................................................................... 59
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Overview ................................................................................................................................................. 59
Best Practices .......................................................................................................................................... 60
34. How to find and Replace text in Word? How to replace special characters (for specific paragraph,
line end etc) and how to replace using Wild cards? ................................................................................... 61
Overview ................................................................................................................................................. 61
Overview ................................................................................................................................................. 61
Best Practices .......................................................................................................................................... 62
35. How to Insert symbol and Special Characters in Word?................................................................. 63
Overview ................................................................................................................................................. 63
Best Practices .......................................................................................................................................... 63
36. How to Inspect a document and remove personal information? .................................................. 64
Overview ................................................................................................................................................. 64
Best Practices .......................................................................................................................................... 65
37. How to Apply border for styles in Microsoft Word?....................................................................... 66
Overview ................................................................................................................................................. 66
Best Practices .......................................................................................................................................... 67
38. How to Save Word Document to OneDrive. How to allow simultaneous multi-user edit of the
document online? ....................................................................................................................................... 68
Overview ................................................................................................................................................. 68
Best Practices .......................................................................................................................................... 69
39. How to create new styles and manage styles in Word? Best Practices of using Styles? ................ 70
Overview ................................................................................................................................................. 70
Best Practices .......................................................................................................................................... 71
40. How to Password Protect Word Document from Opening? From Editing? ................................... 72
Overview ................................................................................................................................................. 72
Best Practices .......................................................................................................................................... 74
41. What are the considerations when opening and editing PDF File in Microsoft Word? ................. 75
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42. How to Add, reply and resolve comments in Microsoft Word ....................................................... 76
Overview ................................................................................................................................................. 76
Best Practices .......................................................................................................................................... 77
43. How to add predefined watermark and create custom watermark in Word Document ............... 78
Overview ................................................................................................................................................. 78
Best Practices .......................................................................................................................................... 79
44. How to use Research functionality in Microsoft Word References ................................................ 80
45. How to do Mail Merge in Word? .................................................................................................... 82
Overview ................................................................................................................................................. 82
Best Practices .......................................................................................................................................... 88
46. How to use Word Resume Assistant (Review Tab) ......................................................................... 89
Overview ................................................................................................................................................. 89
Best Practices .......................................................................................................................................... 90
47. How would you manage Objects in Word Using Selection Pane? .................................................. 91
Overview ................................................................................................................................................. 91
Best Practices .......................................................................................................................................... 92
48. How to restrict Editing in Microsoft Word...................................................................................... 93
Overview ................................................................................................................................................. 93
Best Practices .......................................................................................................................................... 94
49. How to use Index in Microsoft Word Documents?......................................................................... 95
Overview ................................................................................................................................................. 95
Best Practices .......................................................................................................................................... 96
50. How to take and manage Screenshots in Microsoft Word? ........................................................... 97
Overview ................................................................................................................................................. 97
Best Practices .......................................................................................................................................... 98
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1. How to securely open Word document received from unknown
source?
Answer: We can use the Word Protected view concept in Microsoft Word in order to open the file from
unsafe location without risking our computer getting infected.
Overview
When you download files from the unknown source, the file can contain some harmful aspects to like
worms, viruses or other kinds of malware that can harm your computer. So, when this is enabled the file
opens in protected mode, so you can see its content before enabling the editing.
Step by Step Instructions

This feature is enabled by default in word and in case it’s not enabled or you want to modify the settings
you can access the feature setting by going to
• File > Options
• Click Trust Center > Trust Center Settings
• Select Protected view and then change settings as you prefer and hit OK.
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Best Practices
This is enabled by default but the best way to utilize this feature is when you open the document, see
and look if the content that you’re seeing on the document is the one you expected and then enabling
the editing rights.
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2. How to Insert Charts in Microsoft Word?
Answer: You can either add charts as an image copied from Excel or creating a native chart on the Word
utilizing Microsoft Excel, see the step by step instructions below to see how you can do it.
Overview
Charts help you visualize data in Microsoft word and sometimes you want to add some visual elements
to support your ideas and in that case the charts come in handy.

In order to use charts in Microsoft word its required that you have Microsoft Excel installed as the charts
can be added using Excel functionality coupled with the Microsoft Word.
There are two ways to add the charts, one simply copying the chart and embedding the chart from Excel
and but that is simple copy and paste and the data won’t change.
We will focus on the way in which we use Word file to create chart entirely based on the Microsoft
Word.
• In the word document go to the Insert> Chart
• After this a new window will open which will show the list of charts available and choose the
one you like.
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• After you select the chart type an Excel window will open with sample data which you can
modify to present your own data.
• Once edited you can close the Excel windows and save the document and that is how you have
added a dynamic chart to your document
Best Practices
Charts are essential in showing your analytical data graphically and so charts are quite useful tool.
• You can use them to show your data.

• You can add the charts to add depth and more attractiveness to your document.
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3. How to use Clipboard Panel in Microsoft Word to hold multiple
clipboard items?
Answer: Clipboard panel allows you to hold up to 24 things that you can copy and allow you to access all
of them on the Word. See step by step instructions to see how you can use it.
Overview
Sometimes you want to copy and paste multiple items and the standard feature in Windows based PC
allow you to copy and paste only item at a time and So word allows a feature which allow you to retain
multiple copied terms, images and more so you can use them at any point you like and it also allows you
to copy from any program and retains up to 24 terms which you can copy and paste.
• In order to access the Clipboard, go to Home and then click the Clipboard dialog box launcher.
• You should see a pane open to the right of the document and that will show you the content
you will copy from any place.
• You can paste/remove the information shows on clipboard simply by hovering over an image or
text copied and selecting the paste from dropdown or simply double clicking it and you will see
that pasted on the document where your cursor is.
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Best Practices
• This comes very handy when you’re using few same text or image several times and you need to
access them quickly and repeating the same copy and paste action will result in time being
wasted and which this feature will help you avoid.
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4. How to use Word Linked Note
Answer: Work link notes can be accessed by the Review ribbon and you need Microsoft OneNote
installed to use the feature, see step by step instructions to see how you can utilize it.
Overview
This feature exists in word so you can take notes one Microsoft OneNote alongside the word document
and while you taking notes the OneNote will take note of the document you’re using in word and will
store the link to it for your future reference.

• Go to the Review ribbon and then select the option Linked Notes and a one window will open
to the side of the document.
• Now the OneNote will keep the reference to the document we were completing our research
from.
Best Practices
• This feature helps us collaborate between Microsoft Word and OneNote and keeps us informed
on where we took the information from
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5. How to use Line number to refer to specific section in the Word
document
Answer: You can use the option Restart Each section from the Line Numbers option on the Layout
ribbon, check out more details on how to do it below.
Overview
Line numbers feature can help you add lines to the number the word document allowing you keep track
how much each section of the word document contains the lines. You can also suppress the line
numbers on a specific para by discounting lines on a specific paragraph.

• Go to Layout ribbon and from the group page setup select the option Line numbers.
• Now by selecting the lines by Restart Each section, you can identify a specific section by the
numbers. You can observe the same happening in the below screenshot.
Best Practices
• This feature can be utilized to create line numbers across all the word and can help us count the
number of lines that are featured on a specific document, paragraph or section as we need.
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6. What is Hyphenation and how to use it in Microsoft Word
Answer: Hyphenation is the process in which Microsoft Word splits the text into two parts by a hyphen
(“-“) when it’s at the end of the line in order to get the text in a paragraph to look more even.
Overview
All the documents have boundaries and sometimes we want to adhere to boundaries of the document
but want our text to be more evenly distributed than what we had before and so the hyphenation
comes in handy when we want to do that for the document.
Hyphenation by default is turned off in Microsoft Word and in order to enable the same do the
following.
• Go to the Layout and select the option Hyphenation.
• You can choose the Automatic or Manual as you prefer and in Automatic Word will
automatically hyphenate all the text possible.
• When you select the manual, word will identify all the possible location where hyphenation will
achieve you a more even looking document.
Best Practices
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• This feature comes in handy when you’re trying to write for a magazine or newspaper and want
to have a more even look.
• This can also help you save some space while printing the document as Word will try and
eliminate the extra spaces where possible.
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7. How to Electronically sign Word document by using Digital
Signatures in Microsoft Word
Answer: A digital signature is an electronic, encrypted, stamp of authentication on digital information

such as e-mail messages, macros, or electronic documents.
Overview
A signature confirms that the information originated from the signer and has not been altered and it
authenticates the document and protects it so it certifies the document in a way has been originated at
the end user and is not in risk in anyway.
In order to add the Digital signature in Word you need to have a signing certificate issued by the
certificate authority Certificate authority (CA)
In order to add the Digital signature, do the following steps
• Click the File> Info
• Then the dropdown from protect document and then click Add a Digital Signature.
• Add the required information and click sign.
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Best Practices
The digital signature helps us in the following ways
a. A digital signature guarantees that the document is Authentic and originated at the end of the
signer.
b. The content has not been altered since it’s been signed so it tells us that the integrity of the
document is intact.
c. Proves to all parties the origin of the signed content.
d. Signatures in Word, Excel, or PowerPoint files, which are time stamped by a secure time-stamp
server, under certain circumstances, have the validity of a notarization.
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8. How to manage Citations in Word Document
Answer: We can manage citations, by going to Reference ribbon and then using the Insert Citation
option and have a look at the step by instructions below to see how to access the option.
Overview
Citations are required in creating content now a days with internet and books being one of many places
we can get the information from use it in the document. Word offers us an amazing way to add citation
and create bibliography without much effort

We can add citation to the document by following below method
• Go to Reference tab and then to the Citations & Bibliography group and select a style and select
the type of style of you want for the citation and the source.
• After that click the Insert Citation and select the option Add New Source and then you will be
greeted by the bottom window and fill the information for the source.
• One saved you can simply select the spot with cursor where you want to add the citation and go
to Insert Citation and select the source.
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• Once added, you also choose to add bibliography where you want to add it on the document
and on the style, you want to.
Best Practices
• Citations and sources and bibliography are quite useful in adding information to the document
about the source whether be for a school project, A research or anything it helps you keep the
sources safe and helps you get ahead.
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9. When and How would use Macros in Word?
Answer: Macros are codes in Visual basic language which can be created by recording the actions or by
writing the codes to perform quick actions in Word. See step by step instructions below to see how you
can access them.
Overview
In Word, you can automate frequently used tasks by creating and running macros. A macro is a series of
commands and instructions that you group together as a single command to accomplish a task
automatically.
Macros can also be recorded or written and the language of the Macros is the Microsoft VBA.

You can access the feature by going to the View Tab and then click Macros and from there you can
create or record macros.
Recording a Macro means recording the steps you’re doing in the Word after hitting the record button
and word will create a code of instructions based on your actions.
You can assign the Macros to a button or a keyboard shortcut as per your requirement.
Best Practices
• Macros are quite useful in setting them up for a task that is going to repeated across the
documents but there is no easy way to do them but by doing a specific series of commands and
that is where Macros play a huge role in doing the task for us with minimal effort.
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10.How to use Outline View in Microsoft Word to manage large project?
Answer: We can use the outline view from the View ribbon by clicking the Outline option from the views
group. See the step by step instructions to see how you can access it.
Overview
Outline view helps us to access a large document in such a way that it can be devoid of heavy formatted
and shows in a basic structure so we can manage and edit the document without being bothered by
heavy design elements of the sheet.
• Click the View ribbon and then from the group View, you can select the Outline option to switch
the document to the outline view.
• Then the document will be shown to you in the Outline view and you can then edit the
document easily and not worried about any heavy formatting or objects.
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• You can further customize your view from the Outlining tools that appear on the ribbon.
Best Practices
• This view can be utilized to fix a large document by simply selecting and deselecting the
elements you want visible and then adjusting the text without the hassle of moving across the
document by scrolling across all the elements present on the document.
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11. How to compare multiple documents in Word?
Answer: We can use the compare feature from Review ribbon in order to compare multiple documents
and see the step by step instructions to see how you can utilize this feature.
Overview
Sometimes it happens that you have two versions of the same document and you want somethings from
a version show up in the other and that is when the Compare documents comes in handy and Word
loads both the documents and highlights changes so you can accept the changes you want and it would
do it as you need it to.

• You can use this feature by going to Review and then choosing the Compare option from the
compare group
• Now select the original and revised document
• Then it will show you all the changes highlighted and you can choose to select which you want
to keep
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Best Practices
• This is a very helpful feature to work out big documents with minor changes and sometimes
there are changes on the documents you want to keep but want to remove some of them and
so this feature helps you get that right and resolves this problem.
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12. When would you hide Ink in Microsoft Word and how would
you do it (Review tab)?
Answer: Inking on Word is a new and useful feature to highlight text with a stylus on touch screen
computing and that text is scribbled on top of the document so its not part of the document text and so
you can simply hide the same in case you don’t want to see the Inking elements.
Overview
Inking exist on Word to write directly on top of the document using your stylus and so scribbling
something on top of the document to highlight something or reference something and but when you
want the document to show as only presentation of the text or just want to remove all of that Inking on
top of the document, you can use this feature to hide all of it.
• Click the Review tab and then select the option Hide Ink from the Ink group
Best Practices
• This feature is helpful when you want to hide the Ink so as it to not show at this time but be
available on the document in case you need to see the Inking done previously.
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13. How to track changes in Word?
Answer: You can track changes in Word by enabling Track changes from the Review ribbon and once
enabled word tracks all the changes made on the document from that point on.
Overview
This feature exists so users can see the changes made to the document, if you want to review what has
happened to the document from where you started from and how many changes you made to the
document this does the job well.
• When this feature is turned on, deletions are marked with a strikethrough, and additions are
marked with an underline. Different authors' changes are indicated with different colors.
• When this feature is turned off, Word stops marking changes, but the colored underlines and
strikethrough are still present in the document
• Click the Review ribbon and click Track Changes.
• Microsoft Word tracks the changed by marking the deletions by a strikethrough
• And the additions are reflected with underlines with text being a specific color
Best Practices
• This feature exists so you can utilize it to check all the changes made by different people and
you can see all the changes done to document effectively.
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14. How to Open PDF file in Word
Answer: You can open PDF by opening the PDF file from word by the Open command from the File
ribbon, simply navigate to the PDF file and open it.
Overview
Microsoft Word programs include the ability to open and edit the PDF file and this feature has been
introduced given that the PDF has become a dominant document sharing system which works on almost
every operating system and keeps intact the format and Microsoft Included the ability to allow you to
open and edit it.
• Its quite simple to access it, all you need to do is go to File>Open
• Word will then show you the following menu and say that, now the PDF will be converted to the
Word and some elements may not translate properly.
• Click OK and that is it.
Best Practices
• If you want to some minor edit on the PDF or you don’t have a PDF software, word can do the
job for you
• You can convert your PDF to word in order to edit it and Word will do a good job getting you up
to speed without you having to create it from scratch.
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15. How to remove distractions to edit full screen in Word
Answer: Enable the full screen by pressing Alt + V and then U to enter a full editing mode without
distractions on Word.
Overview
In order to remove all distractions and edit with just text visible you can enable the full screen editing
mode on word and this feature exists to make you focus on just the text and not all the things else on
the screen so to distract you.

In order to engage this mode all, you need to do is two simple keyboard combinations.
• First press Alt + V
• Then simple press U key and that is it and you document is now full screen editing mode
without any distraction and in order disengage this mode, simply press the escape key.
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Best Practices
• The best way to utilize this feature is to enhance your focus on what you are writing and its not
productive to see all tools at all times so this will help you work with a distraction less Microsoft
word mode.
34
16. How to Create Table of Content in Microsoft Word
Answer: You can create the Table of Contents using the Table of Contents options under the References
ribbon.
Overview
This feature exists to help us create a quick table of content without having to manually enter them. In
order to ensure this feature works, you have to create headings by selecting the Heading 1 from the
Styles group.
• First you need to create headings on the document by choosing Headings styles.
• After this you can simply select the spot where you want to add the table of contents and then
go to the References ribbon and select the Table of Contents from the options and select
automatic table of contents and it will be added on the spot you selected
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• See the example of same added below
Best Practices
• This feature is best utilized heavy writers to separate the chapters.
• Students can also use this feature mark the pages on the word document.
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17. How to Clear Formatting in Microsoft Word for the text,
inserted from another source
Answer: We can clear prior formatting from the text entered from another source we can use the clear
all formatting option from the Home Ribbon.
Overview
This feature exists to clear formatting from the selected sections and helps us format things more
quickly than we are able to.

• First select the section you want to remove the formatting from.
• Then simply click the option Clear All formatting from the Home ribbon in the Font Group
• And you text will be formatting using the default document style
Best Practices
• You can use this feature to quickly reset the formatting for any spot on the Word document.
37
18. How to copy and apply styles from another part of
document in Word
Answer: You can accomplish this by using the format painter in the Word, it’s essentially a copy and
paste for the formatting.
Overview
This feature comes in handy when you want to copy the formatting of an object or the text and it’s a
very useful feature as if you have formatting the text one way and you want to copy and paste that
same style on another section, you can do this quickly by using the format painter.

• First select the section you want to copy the formatting from
• The navigate to the Home ribbon and click the Format painter and single click if you want to the
copy the formatting once or double click if you want the formatting to be applied more than
once. The cursor will change into a paintbrush icon.
• Now simply select the section where you want the formatting copied to be applied and it will be
copied.
• If you have double clicked then hit escape key to exit the formatting mode.
Best Practices
• This feature is very helpful when it comes to copying and pasting formatting, as if you want to
keep uniformity across the document you can’t just simply keep going back to formatting it
manually over and over again.
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19. How to Insert & manage graphics into the document
(Remove Background, cropping, use picture styles and do
corrections etc.)
Answer: You can insert the graphics in word by using simple copy and paste, using the Pictures, Online
Pictures option from the Insert ribbon under the group Illustrations.
Once inserted the Word gives you a plethora of options to edit your pictures with its extended range of
tools which you can access by simply selected the pictures.
Overview
Your document shines out more, if you have some graphics to accompany your document to give it a
more detailed look and Word helps you out more with that by giving you more features to edit your
images or graphics to make it even better.

• You can insert the graphics in word by using simple copy and paste, using the Pictures, Online
Pictures option from the Insert ribbon under the group Illustrations
• One added, you can select the picture to show you the option associated with the graphics in
word which will appear under Picture tools ribbon and you can access all the options from there.
Best Practices
• This feature is very handy as it helps out a user formatting the picture in many ways possible to
fit the document you need.
39
20. How to Insert and manage Footnotes in Microsoft Word
Answer: You can insert footnote by accessing the Insert footnote option in the group Footnotes from
the References ribbon
Overview
This feature exists because footnotes in documents can be used to explain, comment on, or provide
references to something you've mentioned in your document.

• Go to References ribbon and select the option Insert footnote.
• Then the word will enter the footnote number and will take you the bottom of the document to
enter the information about the reference.
• Below is the image showing the footnote
Best Practices
• This is helpful in highlighting to the reader that there is more information that particular
reference
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21. Insert and Edit SmartArt in Word
Answer: You can insert the smart art by accessing the SmartArt option from the Insert ribbon under the
Illustrations group.
Overview
A smart art is a graphic representation of information which you use to add to your word document to
represent information more intuitively.

• You need to access the Insert ribbon and then select the option Smart Art.
• Then you will be greeted by the following window and you can choose the smart art that you’re
looking for.
• Once added you edit the smart art to your desirable out by the tools available on the word
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Best Practices
• This can be used to show many things on the graphics including the List, Process, Cycle,
Hierarchy, Relationship and more.
42
22. How to create Microsoft Word document properties
Answer: Properties can be created and edited by going to File>Info and then editing the details on the
right side of the screen, see step by step instructions below to see it in more details.
Overview
Microsoft document properties exist to show carious attributes related to the documents including the
size, pages, company and much more.
Some of these properties are fixed and you can’t edit them like size words etc. as they are based on the
document details but some information you can modify.
• You can access this feature by simply clicking file>Info then on the right side of the document
you can add information or edit the same.
Best Practices
• This feature is best utilized for entering information about the document.
43
23. How to Apply Border styles in Word Tables
Answer: Border styles are pre-defined styles of borders available in word to add to the borders of the
table. You can access them once you have added a table and the border styles option will appear under
the Table Tools, design ribbon on the border group.
Overview
This feature exists so you can add quick border styles to the table you have inserted.
This will work on a table you have created on the word.
• Once you created a table, select the table and table tools will appear in the ribbon.
• From the borders group on here, the Border Styles and then select a style you like
• Once you select a style the cursor will change to a pen and then you can click the lines on the
table border to the selected style
Best Practices
• This feature comes in handy while setting the table style quickly.
44
24. How to manage data in Word Tables (Sort, Manage Header
Rows, Convert to Text and User Formulas)
Answer: Word tables also give you the ability to add manage them in more ways, including the
functionality of Sort, managing design, converting the table to text and more. See step by step
instruction to see how you can access them.
Overview
These features exist to aid user into getting their data managed in more ways easily, they can simply do
it all in few steps and be aided by the functionality of the table and the features that are built in.
• In order to access these features, you need to first select the table and once selected the Table
Tools options will appear on the ribbon
• You can access the Design options from the design part of the table tools
• And access the Sort, Convert to Text and User formulas from Data group on the Layout section
and select the appropriate function for the required action.
Best Practices
• This feature is quite helpful to calculate and sort data which has been created on word
document and getting some formulas to calculate certain aspects of it.
• Design wise its also very helpful to have the data been organized and designed with the help of
this functionality.
45
25. Insert and manage bookmarks in Word
A bookmark in Word works like a bookmark you might place in a book: it marks a place that you want to
find again easily. You can enter as many bookmarks as you want in your document, and you can give
each one a unique name so they’re easy to identify. See step by step instruction to see how you can add
them.
Overview
This feature exists so you can mark the places in a document and jump across them with relative ease as
in a big document navigating by scrolling can be painful. You can also hyperlink to a bookmark for a
great navigation.
• Select the place, picture or object you want to insert the book & then click the Insert ribbon and
from that select the Bookmark.
• From there name the bookmark and (Note: Bookmark names need to begin with a letter. They can include
both numbers and letters, but not spaces. If you need to separate words, you can use an underscore ( _ )—for
example, First_heading) and click add.
46
• You can now manage the bookmark by going back to bookmark and selecting either, Add,
Delete or Jump to bookmark
Best Practices
• Marking bookmark helps us jump across a big document to spots where we might fight specific
details we want to look to.
• We can also use bookmarks to create hyperlinks within the document.
47
26. Insert and manage Hyperlinks in Word
Answer: You can insert the hyperlinks by going to Insert ribbon and from there then choosing the Link
option.
Overview
Hyperlinks are used for linking to different aspects of Word Document as well as web page, email and
more. These links are quite helpful in getting us directly to the source we are looking forward to.

• Go to Insert ribbon and from there then choose the Link option.
• From this point you can add links of several types including the Web page, place in the current
document, Email Address and more.
Best Practices
• This feature is utilized to add links to the document whether be for a webpage or email address
or a spot in the current document.
48
27. Insert and manage special symbols in Word
Answer: You can insert symbols by going to Insert ribbon and accessing the Symbol option from the
Symbols group.
Overview
Word has a rich library of symbols and it’s not technical feasible to add all the symbols using the
keyboard so this feature exists so you can add from a wide variety of symbols.
• Select the spot on the document where you want to enter the symbol and then go to Insert
ribbon and then in Symbols group and then click the Symbol option
• From there you can select one of the displayed symbols or you can click more symbol for the
below window and from there you can choose symbol you want.
Best Practices
• This symbols section is for insert a wide array of symbols on to your word document.
49
28. How to adjust page margins for printing in Microsoft Word?
Answer: You can change margins by going to layout tab and selecting the option Margins.
Overview
This feature exists so you can adjust the page margins and align the text best for the proper results via
printing.
• You can access this feature in word by going to Layout ribbon and then selecting Margins
option.
• You can select either one of margin given or choose the custom margin option to define your
own margins
50
Best Practices
• Margins are quite helpful when we are trying to print the document in a certain way and this
feature allows us to do that effectively.
51
29. How to Inspect Document and remove sensitive metadata?
Answer: The metadata is the document properties. It holds information regarding the Word document
itself. It saves the details regarding the author, title, subject, the date the document was created,
comments, revision marks, versions, annotations, and the person who last saved the document.
Overview
We can inspect document and remove metadata to hide any personal information that we do not want
revealed to the person we are sharing the file with.
• Go to file>Info and select Check for issues and select the option Inspect document.
• Select everything you want inspected on the document and click Inspect.
52
• Hit remove all against anything you wish to remove from the document and word will remove it.
Please note once removed, it can’t be undone.
Best Practices
• Removing Metadata will help to ensure that you’re not passing along any information that
you’re not aware of.
53
30. Change Line Spacing for entire Word document
Answer: You can adjust the line spacing by accessing the Design ribbon and choosing the option
paragraph spacing.
Overview
This feature exists so you can adjust the line spacing consistent across all over the document at once.
• Click the Design ribbon and then click the option Paragraph spacing.
• You can select one of styles given there or click the Custom Paragraph spacing.
• Once you click the custom paragraph spacing, you will be greeted by the following window and
you can create your own specification for the spacing of the entire document.
Best Practices
• You can utilize this feature to adjust like spacing for the entire document with ea
54
31. How to Create Forms in Word to support data entry and
data entry as PDF files?
Answer: Form can be created using the developer tab and placing the required controls on the
document from the Controls group on the Developer Ribbon.
Overview
You can create a form in Microsoft Word. A form allows you to create placeholders for different types of
information, such as text, dates, yes-no questions, and so on. This makes it easier for everyone to know
what type of information to include, and it also helps ensure all of the information is formatted the
same way.
• In order to get started with this first we need to enable the Developer ribbon
• Click File>Options and then select Customize Ribbon and check the Developer tab and hit OK.
• The developer tab will appear on the ribbon.
55
• You can then select the various type of entry method, including text, checkboxes etc.
Best Practices
• This feature is best utilized for creating a document with control editing so the document design
does not gets altered and data get entered without any issue.
• This also helpful in sending other people the document for just doing the entry in the form.
56
32. How to Rearrange text in a SmartArt graphic?
Answer: You can rearrange the text by first selecting the SmartArt and then from Design ribbon under
the SmartArt tools position of the selected text as you desire. See step by step instructions below to see
how can do it.
Overview
This feature exists to allow us to move the text in the Smart Art graphic easily without worrying about
graphic being disturbed.
• Select the graphic and click the arrow button on the Smart art graphic
• Then from the section you can select the text and move them up or down from Design ribbon
and select the Move Up and Move Down based as per your requirements.
57
Best Practices
• This feature is helpful because it helps us arrange text across a graphic after we have entered
instead of manually changing it by deleting and restoring it.
58
33. How to format text as WordArt in Microsoft Word?
You can change the text to WordArt by selecting the text you want converted to work art an navigating
to Insert ribbon and then using the option WordArt from the group Text.
Overview
This feature exists so we can enter the text and convert it to Word Art to a specific design to increase its
design value.
• Simply select the text you want converted to work art an navigate to Insert ribbon and select
the WordArt from the group Text.
• Simply select the design you want and the text will be converted to the design you want.
59
Best Practices
• This feature is best utilized to create attractive text design and to enhance the design of the
document.
60
34. How to find and Replace text in Word? How to replace
special characters (for specific paragraph, line end etc) and how to
replace using Wild cards?
Answer: You can access the find and replace by using the command Ctrl + H and then using the find and
replace options.
Overview
This is one of the most used features of the Microsoft word and its used to replace text by finding any
text.
We can utilize this feature to correct mistakes change any word or replace any word with other and it
has so much application
Overview
• To access this feature, go to Home ribbon and select the Replace option or simply use the
keyboard shortcut Control + H
• Once clicked you will be greeted by the following window
• You can then use the box to enter find and then enter in the other box with which you want to
replace the text with.
• If you click More, then you access the more features of the find and replace function including
the ability to replace wildcards and more
61
Best Practices
• This feature is best utilized for replacing text with other text and it can also be utilized to replace
formatting of the text as you prefer.
62
35. How to Insert symbol and Special Characters in Word?
Answer: You can insert symbols by going to Insert ribbon and accessing the Symbol option from the
Symbols group.
Overview
Word has a rich library of symbols and it’s not technical feasible to add all the symbols using the
keyboard so this feature exists so you can add from a wide variety of symbols.
• Select the spot on the document where you want to enter the symbol and then go to Insert
ribbon and then in Symbols group and then click the Symbol option
• From there you can select one of the displayed symbols or you can click more symbol for the
below window and from there you can choose symbol you want.
Best Practices
• This symbols section is for insert a wide array of symbols on to your word document.
63
36. How to Inspect a document and remove personal
information?
In a copy of a Word document that you share with clients or colleagues often contains personal
information that is stored in the document itself or in the document properties. You can access the
option from the File>Info>Check for Issues and then selection the option Inspect Document.
Overview
We can inspect document and remove any personal information that we are not comfortable sharing.
• Go to file>Info and select Check for issues and select the option Inspect document.
• Select everything you want inspected on the document and click Inspect.
64
• Hit remove all against anything you wish to remove from the document and word will remove it.
Please note once removed, it can’t be undone.
Best Practices
• Removing personal information will ensure that you are not passing any information which you
didn’t intend on sharing.
65
37. How to Apply border for styles in Microsoft Word?
You can edit any style by right clicking on a selected style from the Home ribbon and then selecting the
modify option and then choosing the border settings to adjust styles. See step by step instructions to
see how you can do it.
Overview
This feature exists so you can a border to a selected style so you also see a border applied when you
select that particular style.

• Select the Home ribbon and right click any style and click modify
• You will be greeted by the following window and select the option Format and select borders
from the options.
• Then select the border you want to add to the style and then click OK
66
Best Practices
• This is best utilized to modify the style of a current document to include borders which you want
to added to the section where that particular style is applied to.
67
38. How to Save Word Document to OneDrive. How to allow
simultaneous multi-user edit of the document online?
Answer: We can save the document either by going to OneDrive and uploading it on using the one drive
option from Save as and selecting OneDrive as location and you can also share the document using the
share button top right corner of Word in order to allow multiple people to access the document at once.
Overview
This is a new feature enabled by accessibility of Word Online and One drive you can share the file with
multiple people and have them edit it simultaneously.

• In order to get started, you need to save the document to OneDrive either by going to File>Save
as and selecting OneDrive as the location or uploading it to OneDrive.com
• Once saved, you can invite people to join you by sharing the file by using the share button on
the top right corner
• Then inviting them via the email.
68
Best Practices
• In our more and more connected world this real time collaboration has become a necessity and
OneDrive coupled with Word allows us to achieve that.
69
39. How to create new styles and manage styles in Word? Best
Practices of using Styles?
Answer: We can create new style by accessing the Home ribbon and clicking the down arrow on the
styles section and then selecting the option Create a Style.
Overview
Styles are an integral part of word and are quite important in formatting document in creating the
document more effectively for instance, headings are able to organize our documents more efficiently.
We can also create our own custom styles for the document to be utilized across the document and it
helps us achieve a more uniformity across the document

• Go to Home ribbon and click the down arrow on the styles section and select the option Create
a Style.
• Name the style and hit the modify button
• Fix formatting the way you want from the next window and hit okay and you will see that the
style you created has been added to Styles section on the Home Ribbon
70
Best Practices
• This feature can be used to create you own custom style and can be used across the document
uniformly without having to format the text in way over and over again.
71
40. How to Password Protect Word Document from Opening?
From Editing?
Answer: We can to Go to File>Info and then select Protect Document and from there choose the option
Encrypt with Password in order to protect the file from opening and we can restrict editing using the
option Restrict Editing from the Review ribbon.
Overview
These features exist so we can enforce the protection of the document and not allow unauthorized
usage or editing of the document.
Let’s first look at the Protection of file which protects the word document from opening.
• Go to File>Info and then select Protect Document and from there choose the option Encrypt
with Password.
• Enter and Renter the password in the next windows that come up
72
• Now your workbook is password protected and hit save and close
• Now when you open the workbook it will ask for the password.
Now let’s have a look at editing restriction on the Workbook using the password
• Navigate to the Review ribbon and then select the option Restrict Editing and side bar to the
left will appear.
73
• Uncheck the Formatting restrictions and check the Editing restrictions and select the option No
changes (Read only) and uncheck any exceptions and select the option Yes, Start Enforcing
Protection
• Enter the password and the editing is now restricted via the password.
Best Practices
• We can password protect the document to stop unauthorized people from opening the sheet.
• We can restrict the editing to only show people what you have sent them and not change
anything.
74
41. What are the considerations when opening and editing PDF
File in Microsoft Word?
Answer: Being able to edit the PDF on Word is an excellent feature but there are few things to consider
while opening the PDF and some complications with the PDF loader on Word.
Converting from PDF to Word works best with files that are mostly text—for example, business, legal, or
scientific documents.
If the PDF contains mostly charts or other graphics, the whole page might show up as an image. It can
result in document not being editable.
Sometimes, Word doesn’t detect an element, and so the Word version doesn’t match the original PDF
file. For example, if Word doesn’t recognize a footnote, it treats the footnote as regular text and might
not put it at the bottom of the page.
Following is a list of elements that don’t convert well
• Tables with cell spacing
• Page colors and page borders
• Tracked changes
• Frames
• Footnotes that span more than one page
• Endnotes
• Audio, video, and PDF active elements
• PDF bookmarks
• PDF tags
• PDF comments
• Font effects, like Glow or Shadow (in the Word file, the effects are represented by graphics)
75
42. How to Add, reply and resolve comments in Microsoft Word
Answer: You can add comment using the Review ribbon and using the option New comment and then
you can manage the comments by the help of the comments side bar and choosing the required option.
Overview
Comments are excellent feature of word and people can add comments on the document for the other
person to review and respond to a query or close a comment after reading it.
• Place the cursor on the document where you want to enter the comment, then go to the
Review tab and comments group and select the option New Comment.
• A side bar with comment entry will open with your author name and you can enter the
comment there.
• You can respond to the comment by hovering over the comment and choosing the reply button.
• You can also resolve the comment by choosing the Resolve button and a resolved comment
looks like below
76
Best Practices
• We can utilize the comment feature to see comments regarding the document and respond to
peoples queries and more.
77
43. How to add predefined watermark and create custom
watermark in Word Document
Answer: You can use the option Watermark from the Design ribbon in order to add and manage
watermarks.
Overview
A watermark is a faded background image that displays behind text in the word document. It can be
used to indicate the document state, whether it being confidential, draft or a notice to not copy the
document. It could also be subtle logo behind the back of the document.

• Go to the Design ribbon and then select the Watermark option from the Page Background
group.
• Word will display you the number of predefined watermarks which you can use simply click and
use.
78
• To add custom watermark, simply select the option, Custom watermark and then a new window
will open
• You can choose a picture to create a watermark or create a text watermark as you require.
Best Practices
• Watermarks are best utilized to add flair to document indicating the state of the document,
including the copyright, confidentiality and more.
79
44. How to use Research functionality in Microsoft Word
References
Answer: The research functionality has been introduced in Word with the word 2016 and all you need to
is simply select the text you want Word to do research for you and hit Smart Lookup from the
References ribbon.
You can also select the Smart Lookup after selecting the text you want to do research on and then
choosing the option Smart Lookup from there.
and the Word will open a pane on the left side of the window showing whatever details it can find from
all the sources.
Below is the example of the Smart Lookup on the term Recycle.
80
81
45. How to do Mail Merge in Word?
Answer: You can access the mail merge by going to Mailings ribbon and choosing the option Mail merge.
Overview
Mail merge is an amazing feature of Word which utilizes the functionality to create similar documents
for multiple people by changing the details of the address name and more and you can create several
types of labels, envelops, emails and more.
• Go to Mailings Ribbon and click the Start Mail Merge option from there and then choose the
option Step-by-Step Mail Merge Wizard.
• Once you click it, it will ask you the type of mail merge you want to do. You can select any one of
them, for the sake of this demo, we are going to pick the option letters and select the option
Next: Starting document.
82
• Now we need to select the layout and we are going to choose the Start from existing document
and then select the option Next: Select recipients
83
• Now Word will ask you to select the recipients, either from existing list or you can type your
own. We are choosing an Excel file with existing address for this demo and then select the
option Next: Write your letter
84
• Now word will prompt to you add more details to letter with address block, Greeting like and
more.
85
• We will select the address block and add the details in the next window.
86
• Once added, click the option Next: Preview your letters and from the next window you can
select the option Next: Complete the merge and then you can print the letters as you prefer &
more.
87
Best Practices
• We can create bulk letters for multiple peoples.
• We can also create and send messages to multiple recipients.
• We can also create Envelopes, Labels and Directory with the help of Mail merge.
88
46. How to use Word Resume Assistant (Review Tab)
Answer: Resume assistant can be accessed by choosing the option Resume Assistant / CV Assistant from
the Review ribbon.
Overview
Resume assistant/ CV assistant is the feature of the Word which has been introduced with Office
365 in association with LinkedIn to help you get creative ideas for developing your resume.

• In order to access this feature, go to Review ribbon and choose the option Resume Assistant/
CV assistant and a pane would open a pane from the left side of document and click Get Started
• Now you can enter role and industry to show you relevant examples of Resume/CV on the pane.
89
Best Practices
• You can use this feature to get relevant information about creating the Resume and its powered
by LinkedIn so you’re sure to get market relevant information.
90
47. How would you manage Objects in Word Using Selection
Pane?
Answer: You can enable the Selection pane by selecting any object and then selecting the option
Selection pane and then using that pane you manage your objects.
Overview
Word has lot of objects including shapes, text boxes, SmartArt graphics, images, or other objects, we can
open the Selection Pane to manage all of them easily across the document.

• In order to access this feature, first select any object on the document and one Drawing tools
options appear on the top of the ribbon and then from the group Arrange select the option
Selection Pane.
• A selection pane will appear on left of the document.
91
• We can utilize this pane to hide, show and rename and quickly cycle across the objects.
Best Practices
• This feature helps us manage and cycle through objects quickly
• If we have a lot of objects on the sheet, this becomes an important feature to manage the
objects.
92
48. How to restrict Editing in Microsoft Word
Answer: You can restrict edit using the option Restrict Editing from the Review ribbon and using the
pane that appears from right.
Overview
Sometimes we want to send the file, just to view and prevent others from making the changes or only
allow people with password to make changes and this feature allows us to achieve just that.
• Navigate to the Review ribbon and then select the option Restrict Editing and side bar to the
left will appear.
• Uncheck the Formatting restrictions and check the Editing restrictions and select the option No
changes (Read only) and uncheck any exceptions and select the option Yes, Start Enforcing
Protection
93
• Enter the password and the editing is now restricted via the password.
Best Practices
• This protects the document from being edited undesirably and you can also password protect
the same so any changes that you didn’t mean to happen will not happen.
94
49. How to use Index in Microsoft Word Documents?
Answer: We can create index using the option Insert index from the References ribbon. See the step by
step instructions below to for more details.
Overview
Index in Microsoft Word lists the terms, topic or symbols along with the pages they appear on the give
document. We can create by marking the index entry by providing the name of the entry and then can
use the Index feature to build the index.
• Select the text you want to Index and then go to the References ribbon, in the Index group, click
Mark Entry.
• You can then mark this entry once or Mark the entry all over the document and click whatever
you prefer.
• Then in order to create the index, all you need to do is simply select the spot in the document
where you want the index to appear and then go to References ribbon, in the Index group, click
Insert Index and you will be greeted by the following window.
95
• Select the settings as desired and click OK and the index will be added.
Best Practices
• Index feature can be utilized pretty well to highlight a term, topic across all pages of the
document and can be updated as you add more information effortlessly.
96
50. How to take and manage Screenshots in Microsoft Word?
Answer: We can use the Screenshots option from Insert ribbon to add and manage screenshots as per
our requirements.
Overview
Screenshots are required now and then and Word has built in tool, allowing you to take screenshot, not
only on Word but outside word as well.

• Navigate to the Insert ribbon and select the option Screenshot from the group Illustrations.
• You can select the screenshot of any active window as Word displays and word will add the
screenshot on the document like the below example.
• Or you can select the screen clipping in which word will allow you to select a certain portion of
the selected area for the screenshot
97
Best Practices
• Screenshot functionality in word can be utilized for a ton of practical reasons and can be used
across a multitude of programs, while creating a documentation for a software or more you can
use the word for writing as well taking the screenshot.
98

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WORD ASSESSMENT TEST FOR

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Publisher: Online Training for Everyone LLC

Step by Step Instructions

• File > Options

• Click Trust Center > Trust Center Settings

Step by Step Instructions

• In the word document go to the Insert> Chart

• You can use them to show your data.

Step by Step Instructions

Step by Step Instructions

Step by Step Instructions

Step by Step Instructions

• Go to the Layout and select the option Hyphenation.

Answer: A digital signature is an electronic, encrypted, stamp of authentication on digital information

Step by Step Instructions

In order to add the Digital signature, do the following steps

• Click the File> Info

The digital signature helps us in the following ways

Step by Step Instructions

Step by Step Instructions

Step by Step Instructions

Step by Step Instructions

• Now select the original and revised document

Step by Step Instructions

Step by Step Instructions

• Click the Review ribbon and click Track Changes.

• Microsoft Word tracks the changed by marking the deletions by a strikethrough

Step by Step Instructions

• Its quite simple to access it, all you need to do is go to File>Open

• Click OK and that is it.

Step by Step Instructions

• First press Alt + V

Step by Step Instructions

Step by Step Instructions

Step by Step Instructions

Step by Step Instructions

Step by Step Instructions

• Below is the image showing the footnote

Step by Step Instructions

Step by Step Instructions

This will work on a table you have created on the word.

Step by Step Instructions

Step by Step Instructions

Step by Step Instructions

Step by Step Instructions

Step by Step Instructions

Step by Step Instructions

Step by Step Instructions

Step by Step Instructions

Step by Step Instructions

• The developer tab will appear on the ribbon.

Step by Step Instructions

Step by Step Instructions

• Once clicked you will be greeted by the following window

Step by Step Instructions

Step by Step Instructions

Step by Step Instructions

Step by Step Instructions

• Then inviting them via the email.

Step by Step Instructions

• Name the style and hit the modify button