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SITXHRM007 Student Guide
SITXHRM007 Student Guide
SITXHRM007 Student Guide
Version 1.0
RTO Works
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Hospitality Works is a series of training and assessment resources developed for qualifications within the Tourism,
Travel and Hospitality Training Package.
Contents
1: Prepare for on-the-job coaching 5
2: Coach colleagues on the job 13
Application
This unit describes the performance outcomes, skills and knowledge required to provide on-the-job
coaching to colleagues. It requires the ability to explain and demonstrate specific skills, knowledge
and procedures and monitor the progress of colleagues until they are able to operate independently
of the coach.
The unit applies to experienced operational personnel and to supervisors and managers who
informally train other people in new workplace skills and procedures.
It applies to all tourism, travel, hospitality and event sectors.
The skills in this unit must be applied in accordance with Commonwealth and State/Territory
legislation, Australian/New Zealand standards and industry codes of practice.
No occupational licensing, certification or specific legislative requirements apply to this unit at the
time of publication.
Prerequisite
Nil.
Learning goals
• Prepare for on-the-job training.
• Follow up coaching.
In your hospitality role there may be times when you need to support colleagues by providing on-the-
job coaching. You may be chosen to do this because the person works in a job role that is similar to
your own and they can ‘shadow’ you as you work, or you may have significant experience in the role
that person is coming into. Alternatively, you may be leading a team and you have noticed that
someone needs some support to be able to be their best.
SH ARE PL AT E
Read the following article to learn more about the difference between training and coaching.
Website: https://www.bizjournals.com/bizjournals/how-to/growth-strategies/2014/04/know-the-
difference-between-training-and-coaching.html
Coaching
The coaching experience involves you, as the coach, supporting
another person (the coachee) to help them achieve a specific
goal. Coaching is often a short-term arrangement, whereas
training and mentoring can occur over a longer period of time.
Coaching also tends to be quite specific, focusing on an area, task
or skill that needs to be improved.
Coaching is an excellent way for supervisors or team leaders to
get to know their employees better by providing an opportunity for
one-on-one communication. The very fact the supervisor or team
leader is engaging with employees demonstrates that they value
them and their contribution to the workplace, and want to help
them improve and continue that contribution.
Note: while we use the terms ‘supervisor’ and ‘team leader’, it may
very well be that you are not in a senior position as such to the
person being coached, but you may simply be the best person for
the job – you may have the skills, knowledge or tenure in the role,
or you may even be considered someone who has great patience Image by Anna Shvets on Pexels
• lower stress and anxiety associated with not being able to perform as expected or at the same
level of colleagues
• improve morale
SH ARE PL AT E
Share with the group any coaching experiences you have had – were you the person being
coached or were you coaching someone else? How did you find the experience?
• induction
• your observation of the coachee’s performance raises concerns (for example, their knife skills
are lacking; plating and presentation is poor; they may not be able to keep up with others in the
kitchen; their customer service skills are not to expectation; hygiene or safety requirements are
not being met, etc)
• the coachee may have been identified as having potential in terms of specific skills, knowledge or
job activities (for example, they may be ‘earmarked’ for a promotion in the future, but there are
some areas that need to be supported in the meantime)
• an inspection of work output identifies issues with quality, consistency or other benchmarks
• increase in customer complaints or complaints that all relate to a specific issue or behaviour
• the employee completes a self-assessment in which they identify training needs that can be
addressed via coaching
• you identify issues with documentation the employee has to complete as part of their work
activities, or their language, literacy or numeracy skills are lacking (for example, are they
struggling to read recipes or calculate ingredients, how are they are managing time?).
• an update of kitchen equipment or technology – all staff in impacted roles will require to be taught
about safe operation
• the way in which the person interacts with others, which could lead to human resource
implications in future if not addressed.
L IFT T H E L I D
The following article lists a number of signs that may indicate an employee needs coaching.
Article: https://cmoe.com/blog/signs-employees-need-coaching/
Once the need for coaching has been identified, it’s time to talk to the coachee about their specific
needs. This discussion may end up shedding some light on aspects that you or your supervisor had
not even considered, for example:
• induction processes are too brief, or pack too much information into the session
• it is difficult for staff to speak up and ask for assistance due to the frenetic pace of the work
environment
• the workplace may have a culture (or appears to have a culture) that does not consider any type
of training or support as a key requirement
• staff don’t think there is any time available for coaching sessions to occur
• staff feel they will be judged if they ask for support (and, in some cases, feel they may be let go
from their role because they have admitted an issue with their performance).
The coaching needs of staff will vary widely and the issue is not always apparent until these difficult
discussions occur. To ensure discussions are successful, you will need to have good communication
skills. In fact, communication skills will be invaluable throughout the coaching relationship.
where you are not just hearing, but understanding what the coachee is
active listening
saying
you need to be aware of your own body language, but also that of
others; a person’s words may not reflect what is being shown by their
facial expression or posture; a good communicator is able to use their
body language
own body language to show interest and engagement, and is able to
observe the body language of others to interpret the meaning behind
their words or how they are feeling at that time
this can relate to the way in which you speak to others, the words you
use and the impact of those words; careful phrasing of requests or
when providing feedback is imperative as not everyone interprets
information the same way as it was intended (especially important with
respectful and
the written word!); the workplace will consist of people from diverse
sensitive
backgrounds, abilities and cultures, therefore it is important that
approaches
communication is also respectful and sensitive from this aspect
(especially when there is the potential for a coachee to claim they are
being discriminated against or treated unfairly, or that communication
barriers could lead to information not being correctly received)
SH ARE PL AT E
Share with the group your previous learning or coaching experiences. Did you ever find yourself not
listening to the person who was teaching you something? Did your mind wander? Why do you think
this was the case? If you were the person who was not being listened to, what was it about your
communication approach that wasn’t working?
Your trainer will facilitate a group discussion.
L IFT T H E L I D
This detailed article provides some good information about the process of communication.
Article: https://www.skillsyouneed.com/ips/what-is-communication.html
L IFT T H E L I D
So, how do you apply these communication skills? This article provides some effective tips on how
to have a coaching discussion.
Article: https://www.yourofficecoach.com/coaching-resources/lessons-in-leadership/employee-
coaching/ten-steps-to-an-exceptional-coaching-discussion
Remember that the best way to encourage the coachee to engage in your conversation is to show
them respect, ensure that they understand the importance of the coaching and the benefits to them,
and that they will be supported during the process. Furthermore, you need to ensure that the coachee
knows they will receive feedback on their performance in future so they will know exactly how they are
progressing.
• When coaching can occur: will it be appropriate to run sessions during normal work hours, before
or after work or in a simulated location?
• What resources are required: what equipment do you need? What facilities do you need to
access? Do you need other people in the workplace to take part in the sessions (for example, do
you need someone to play the role of customers or could you run the sessions while the coachee
interacts with real customers)? Do you need to provide the coachee with any documentation or
information to support the sessions (such as procedures, checklists, forms/documentation)?
• How many sessions are needed and how long will they go for: will this be a one-off coaching
session that lasts for a couple of hours or a short session that occurs daily to build skills? Do you
have an idea on how long the coachee may need to gain the required skills?
• Impact of the sessions on others: will you need specific equipment or a space in the work
environment to run the session? Will your session interfere or impact the ability of others to do
their work? Will the session involve the use of equipment or other resources that need to be used
by others?
• How much time the coachee will have before they receive feedback on their progress: this will
depend on the type of coaching and the complexity of skills and knowledge. If the coaching is for
a routine job skill that the coachee performs regularly as part of their role, they may have
ample opportunities to improve their performance (for example, it may be a cookery method or
techniques that need to be addressed, or their customer service skills, equipment usage,
cleaning practices and so on).
• What is your own work schedule like: when do you have time to fit in these sessions? Can you
work the coaching in with your own job tasks (for example, if you have to coach someone on how
to use a piece of equipment or technology that you use as part of your own work activities, you
may be able to run the sessions during this time).
Once you have this information, you can make arrangements such as notifying relevant personnel of
the coaching that will occur (for example, you may need to inform your own supervisor, check for any
work health and safety issues that could impact the sessions, and so on). Set up a schedule in your
calendar or diary and, if it is electronic, share it with those involved. Remember that you still need to fit
in your own work, so the date and time of coaching should not impact any deliverables you may have,
whether these are scheduled or informal activities.
As the coach, you will have an excellent idea on how long it takes you to do the task of activity. This
means you have already worked out how long it will take you to demonstrate it at least once. Consider
how long it will take to explain the processes, procedures, rationale, benefits etc to the coachee and
allow time for questions and further discussion. Then consider the time given to the coachee to
practise and seek feedback. Remember they will not be able to do the task as quickly as you, so add
on more time (perhaps half again, depending on what you are doing).
SH ARE PL AT E
For this activity you will be put into pairs. You are to assume you are the team leader and your
partner is one of your colleagues. There is a need for coaching and you need to discuss this with
them.
Your partner will have been given some information from your trainer about their situation. This
may include a coach request, or information on how they are to respond to your own role in this
scenario.
Use this activity to practise your communication skills and talk to your partner about their needs
and how these can be addressed.
L ET IT SIMMER
By this stage you will have identified that there is a need for coaching and the specifics of the
coaching. Before you can move on to actually coaching the employee, you need to know about the
key principles of training. By understanding these principles you will be able to better assist the
coachee to absorb the skills and knowledge being transferred during your coaching sessions.
• explanation
L IFT T H E L I D
• breakdown in communication
In a group, discuss how each of the points above can impact the relationship between the coachee
and the coach and the outcomes of the session.
Your trainer will facilitate a group discussion.
Explanation
This is the stage where you talk to the coachee about the aim and purpose of the coaching. This
might include reference to:
Businesses will have procedures for various tasks that provide instructions on how to complete a
specific task and must be used when training others in that task to ensure that the coachee is being
trained in the correct way that the organisation has provided.
Policies and procedures ensure that the organisation is following legislative requirements set by local,
state and federal governments.
Procedures are step by step instructions on how to complete tasks in a safe manner as well as how to
comply with legislation and regulations set by government bodies.
A good way to remember this stage is to think about the way in which you would describe:
• how to do it
• when to do it
• what to do to fix it
At the end of the explanation stage, you should have transferred to the coachee the key concepts,
technique and/or principles relevant to the session. However, don’t forget to confirm that the coachee
has in fact understood! You may like to ask them questions or get them to summarise what you have
discussed to make sure they were listening.
In a group, use the knife skills example to identify the things you would explain to the coachee at
this stage.
Your trainer will facilitate a group discussion and you will get a chance to put forward your thoughts.
• take the knife and explain what to check for before you start cutting
• hone the knife if required and discuss technique and knife handling/safety
• cut the food, perhaps discussing other foods that the cut would be suitable for
• move on to cut other foods or stop here and move to the next stage if you would prefer the
coachee to practise each cut one at a time)
• discuss the quality aspects of a correct cut (such as consistency, size etc).
The coachee will be able to watch what you do and what must be considered when doing it.
You can also use this time to impart further tips or advice.
Ask the coachee if they would like you to repeat the demonstration. You may repeat the
demonstration multiple times if you notice the coachee has not taken in all the steps, or there are a
number of key steps that mean the demonstration may be difficult to absorb in one go.
Review the steps you took in your demonstration and make sure the coachee is confident they can
attempt their own demonstration. This may include asking some questions about what they saw you
do, the key stages/parts of your demonstration, any safety issues or problems that could occur, the
procedures that apply to the activity and so on.
SH ARE PL AT E
Your trainer is going to give you a coaching scenario. In a group, discuss how:
SH ARE PL AT E
Discuss with the group the types of safety and hygiene issues you need to consider when running a
coaching session in a commercial kitchen.
Feedback
When the demonstration is complete, review the coachee’s performance and allow time for
discussion. Ask them how they felt about their performance and get them to reflect on the positives
and areas for improvement. This is a good way to see if they have in fact identified any issues with
their performance and why these may have occurred – it shows that they are thinking about what they
are doing while they are doing it.
L IFT T H E L I D
This article provides more information about coaching and feedback, particularly from a
performance improvement perspective.
Article:
https://www.csu.edu/humanresources/empdev/documents/GuidetoCoachingandFeedback.pdf
SH ARE PL AT E
• feedback you received that you felt was effective and constructive
• feedback you received that you felt was not helpful (and why)
• feedback you have had to give someone else (what was the situation, what was the feedback,
how did you feel doing it)
• anything you would do different next time you had to give feedback.
WH AT ’S C OOKI NG?
Your trainer will provide you with another scenario. You will need to coach your partner in a specific
activity or task. Your partner will receive their own scenario in which they will need to coach you.
Take time to go through the steps above and practise how you communicate and demonstrate the
skills and knowledge required of the activity or task you have been assigned.
Following up
Part of the coaching discussion will have included deciding when you will follow up with the coachee
and how you will monitor their progress and performance in the meantime. It is important to make
these points clear to the coachee, especially in situations where the coaching has been due to poor
performance, so there can be no disputes in future.
Monitoring in some cases will be similar to the processes that helped to identify that coaching was
required, and may include:
Reporting on progress
You may be required to report to your supervisor or other relevant personnel (such as the coachee’s
supervisor, if different to your own, or the human resources department of your workplace) about the
progress and outcomes of coaching. This may be as simple as writing an email or you may need to
complete some forms or draft a brief report. These processes will vary according to your workplace
and its procedures.
Regardless of procedural requirements, your report should include the following:
• how the coaching was undertaken (techniques and knowledge imparted, how many times
coaching occurred, how quickly the coachee picked up the skills and knowledge, etc)
• the period of time over which you monitored their progress and performance
• any problems identified during the monitoring period (if any) and actions taken to address them
• feedback received from others in the workplace (for example, does the feedback match your own
observations, does the coachee’s performance change when you are not around, are they
showing initiative and improving in other areas, how is their morale and confidence, etc)
• suggestions, where the coachee has not shown any signs of improvement, on what to do next:
for example, you might recommend coaching with another person if you believe they would be
more comfortable etc with another person, that the coachee transitions to a formal training
program, the coachee needs support with other areas that appear to be impacting them (which
include language and literacy, workplace relationships, confidence, shyness and so on).
If the coachee has not improved over time, you should not always jump to the conclusion that they are
unable to do the job or what they were being coached in. As mentioned above, there can be other
issues at play that may impact their performance or their ability to engage or retain information.
Further discussion with the coachee will be required, and this may need to occur with their supervisor
or human resources personnel.
Write an email (you can do this in Microsoft Word or even handwrite your email) that you would
send to your supervisor that provides them information about the coaching session you had with
your partner. Your partner showed improvements over time that you were happy with, therefore the
coaching was a success. You monitored them over one month. Other feedback reflects the
performance you observed.