REGIONAL OFFICE VIII and

BUREAU OF CONSTRUCTION

PROJECT
DOCUMENTATION
SEMINAR

TIME VARIANCE
August 16, 2023 Presented by: JANINE C. DE PABLO
1:00 PM – 3:30 PM Engineer II, Price Escalation Review Section
Claims Review Division, Bureau of Construction
 OUTLINE OF
PRESENTATION

1 Legal Basis, Definition & Delegated Authority

2 Reasons and Conditions

3 Timeframe of Preparation and Processing

4 Preparation and Evaluation

 General
Conditions

LEGAL BASIS

Department
Orders/
Issuances
Contract Special
Conditions
(DO 42 s. Agreement of Contract
2020)

RA 9184
(Annex E of
the Revised
IRR)
 TIME VARIANCE

Work Suspension Order

(WSO)

Work Resumption Order

(WRO)

Contract Time Extension

(CTE)
 Definitions

Work Suspension Order

(WSO)

Is a written order to the contractor issued by the DPWH

Project Engineer/ Engineer’s Representative and approved by
the duly authorized DPWH officials to suspend the contract
work wholly or partly for such period as may be deemed
necessary
 Definitions

Is a written order issued by the

DPWH Project Engineer/
Engineer’s Representative and
approved by the concerned Head
of the I.O. to the contractor to Work Resumption Order
resume construction operation (WRO)
covered by a previous Work
Suspension Order, after the
cause of or reason for the work
suspension has been resolved.
 Definitions

Is a written authority, issued by the DPWH Project Engineer and

approved by the duly authorized DPWH Officials, prior to the contract
expiration, granting the contractor additional time beyond the approved
completion in order to carry out remaining works or any additional works,
on account of other special circumstances that warrant such additional
contract time.

Contract Time Extension

(CTE)
 Delegated Authority

For Foreign-Funded
For Locally-Funded
Projects/ Central Office
Projects
Implemented Projects

Bureau/Project Up to 120 District Up to 60

Director Calendar Days Engineer Calendar Days

Undersecretary Regional Beyond 60

Beyond 120
(Technical/ Director Calendar Days
Calendar Days
UPMO)
 WSO 1 – DE
WRO 1 – DE
CTE 1 – DE
WSO No. 1 WSO No. 2 VO 1 – DE
WSO 2 – DE
WRO No. 1 WRO No. 2 WRO 2 – DE
CTE 2 – DE
VO No. 1
(30 cd)
30 cd 30 cd
April May June July August September

30 cd

Effectivity Original Expiry Date

CTE No. 1
Revised Expiry Date
(Due to WSO/WRO 1)
 WSO 1 – DE
WRO 1 – DE
CTE 1 – DE
WSO No. 1 WSO No. 2 VO 1 – DE
WSO 2 – DE
WRO No. 1 VO No. 1 WRO No. 2 WRO 2 – DE
(60 cd) CTE 2 – DE

30 cd 30 cd
April May June July August September October November
30 cd 60 cd 30 cd
Expiry Date
Effectivity Revised Expiry Date
CTE No. 1
(Due to WSO/WRO 1)
Revised Expiry Date
CTE No. 2
(Due to VO No. 1)
Revised Expiry Date
CTE No. 2
(Due to WSO/WRO 2)
 WSO 1 – DE
WRO 1 – DE
CTE 1 – DE
CTE 2 – DE
WSO No. 1 WSO No. 2 WSO 2 – DE
WRO 2 – DE
WRO No. 1 MTSR WRO No. 2 CTE 2 – DE
(June & July CTE 3 – RD
– 30 cd) MTSR (Oct) CTE 4 – RD
25 cd
30 cd 30 cd unworkable

April May June July August September October November

30 cd 30 cd 30 cd 25 cd
Expiry Date
Rev. Exp. Date
Effectivity Revised Expiry Date
CTE No. 1 Due to MTSR
(Due to WSO/WRO 1) (25 cd)

Revised Expiry Date CTE No. 4

CTE No. 2
(Due to MTSR)
Revised Expiry Date
CTE No. 3
(Due to WSO/WRO 2)
 WSO
Authority of the IO to suspend works wholly or partly:

Force Majeure/
Fortuitous Events Correct bad conditions which are
unsafe for workers or general
public

Failure on the part of Carry out valid orders given by the

the Contractor to: Procuring Entity

Perform any provisions of the

Adjustment of plans to contract
suit actual field
conditions
 WSO
The right of the contractor to suspend work operation on any or all
projects/ activities . . .

Peace and Order

Right-of-Way Construction Plans not conditions certified by
problems issued to the contractor the PNP and
confirmed by DILG

Failure on the part of the Delay in the payment of

Procuring Entity (P.E.) to contractor’s claim for Progress
deliver government-furnished Billing (certified with complete
materials and equipment documents) beyond 45 c.d.
 WSO
The IO/contractor shall have the right to suspend work
operation due to:

Inaccessibility to
Permits Obstruction
the Project Site
 WSO
Standard Forms
 WSO
Conditions for issuing Continuation of Work Suspension Order
(CWSO)

Within 5 days before the lapse of the WSO

In consideration of the delegated authority

CWSO Form as prescribed

 WSO
Conditions for issuing CWSO

Within 5 days before the lapse of the WSO

60 cd

April May June July

Effectivity Original Expiry Date

WSO No. 1 CWSO No. 1a

Issuance Date
 WSO
Conditions for issuing CWSO

In consideration of the delegated authority

30 cd 30 cd

April May June July August September

Effectivity Original Expiry Date

WRO No. 1 CWSO No. 2a
WSO No. 1
WSO No. 2
 WSO
Conditions for issuing CWSO

CWSO Form as prescribed

Time Variance Workshop No. 1
Monthly Time Suspension Report
Rainy/ unworkable weather condition,
Weather disturbances or its effect (river swelling, storm surge,
etc.); Other conditions

Shall indicate unworkable days;

Monthly Time
Grant contract time extension upon approval of the Head of
Suspension
Report (MTSR) I.O. (with complete documentation)

Shall be prepared by the DPWH Project Engineer;

Shall be accompanied by Project Logbook, Weather Chart,
and Geotagged Pictures prior to its approval

Not to be included in the determination of cumulative number

of suspended days
 Date of Approval of
MTSR: August 10

MTSR for the Month

Contractor’s Request
of July: Unworkable
for CTE = August 25
Days = 10 cd

June July August September

Original Expiry
Effectivity
Date
(June 1) Compliant with the (August 30)
timeframe
 Date of Approval of MTSR: July 10

MTSR for the Month

Date of Approval of
of June: Unworkable
MTSR: August 10
Days = 15 cd

Contractor’s Request
MTSR for the Month
for CTE covering
of July: Unworkable
June and July =
Days = 10 cd
August 25

June July August September

Original Expiry
Effectivity June = Not Compliant Date
(June 1) July = Compliant (August 30)
 MTSR for the Month
Date of Approval of
of June: Unworkable
MTSR: August 10
Days = 15 cd

Contractor’s Request
MTSR for the Month
for CTE covering
of July: Unworkable
June and July =
Days = 10 cd
August 25

June July August September

Original Expiry
Effectivity June = Not Compliant Date
(June 1) July = Compliant (August 30)
 MTSR for the Month
Date of Approval of
of July: Unworkable
MTSR: August 25
Days = 15 cd

Contractor’s Request
MTSR for the Month
for CTE covering
of July: Unworkable
June and July =
Days = 10 cd
September 2

June July August September

Original Expiry
Effectivity June = Not Compliant Date
(June 1) July = Not Compliant (August 30)
Illustration: Non-inclusion of MTSR in determining the cumulative suspended days
 Proper application of the Pre-
Determined Unworkable Days
Assumption: The project has a pre-determined unworkable
days due to unfavorable weather condition of 30 days,
equally distributed at 5 days per month.
Month Pre-Determined Actual Remarks
Month
Unworkable Days for CTE
June 5 June 30 No
July 5 July 15 Yes
August 5 August 10 Yes

September 5 September 5 Yes

October
October 5
November
November 5 Total
Total 30 calendar days
 Proper application of the Pre-
Determined Unworkable Days
Assumption: The project has a pre-determined unworkable
days due to unfavorable weather condition of 30 days,
equally distributed at 5 days per month.
Month Pre-Determined Actual Remarks
Month
Unworkable Days for CTE
June 5 June 5 No
July 5 July 10 No
August 5 August 10 No

September 5 September 5 No
October 10 Yes
October 5
November
November 5 Total
Total 30 calendar days
 MTSR
Standard Forms
 WSO
Conditions for Issuing WSO

No WSO to be Shall not be

issued due to issued right at Standard
intermittent the start of the WSO Form
conditions contract should be
which
which renders
renders effectivity if
effectivity it’s
if it’s used
the
the site
site due
due to
to ROW
ROW
unworkable problem
problem
unworkable
Time Variance Workshop No. 2
 CTE
Conditions for Granting CTE

Prior to the expiration of the contract time

Delivery of
Notices by
the
Contractor
to the I.O.
Within 30 c.d. after such work has been
commenced or after the circumstances
leading to such claim have arisen
 CTE
The contractor has, prior to the expiration of the contract time and
within thirty (30) calendar days after such work has been
commenced or after the circumstances leading to such claim have
arisen, delivered to the procuring entity notices in order that it could have
investigated them at that time.

The date that the

Work Suspension Order
Work Resumption contractor requested
No. 1 due to Obstruction
Order No. 1 (May 31) for CTE
(May 1)
(June 20)

April May June July

Condition 1 = Complied
Original Expiry
Effectivity
Date
(April 1) Condition 2 = Complied (June 30)
 CTE
The contractor has, prior to the expiration of the contract time and
within thirty (30) calendar days after such work has been
commenced or after the circumstances leading to such claim have
arisen, delivered to the procuring entity notices in order that it could have
investigated them at that time.

Condition 1 = Not complied June MTSR – The date that the

15 unworkable contractor requested
Condition 2 = Complied days due to for CTE
rain (July 15)

April May June July

Original Expiry
Effectivity
Date
(April 1)
(June 30)
 CTE
The contractor has, prior to the expiration of the contract time and
within thirty (30) calendar days after such work has been
commenced or after the circumstances leading to such claim have
arisen, delivered to the procuring entity notices in order that it could have
investigated them at that time.

Work Suspension Order The date that the

Work Resumption contractor requested
No. 1 due to Obstruction
Order No. 1 (June 30) for CTE
(May 15)
(July 5)

April May June July

Original Expiry
Effectivity
Date Projected
(April 1)
(May 31) Revised
Expiry Date
 CTE
Conditions for Granting CTE

ordinary unfavorable weather conditions

No extension of contract The
contractor
time shall be granted :
inexcusable failure or negligence of
contractor to provide the required
equipment, supplies or materials.

the reason given to support the request for extension was already
considered in the determination of the original contract time during the
conduct of detailed engineering and in the preparation of the contract
documents as agreed upon by the parties before contract perfection.

Extension of contract time may be granted only when the affected activities
fall within the critical path of the PERT/CPM network.
 CTE
Conditions for Granting CTE
Non-delivery on time of
materials, working drawings Non-acquisition of Permit
or written information to be to enter private properties
furnished by the P.E. within RROW.

Shortage of
Major Materials,
Calamities labor strikes,
peace and
order
conditions

Extension Other
Rainy/
Unworkable
of Contract Meritorious
Causes
days Time
 CTE
Conditions for Granting CTE
Within 30 c.d.
(locally funded)
Section 11 Annex E of the revised IRR of
R.A. 9184 Within 28 c.d.
(foreign assisted)

Complete documentary Requirements (as per DoTS Checklist)

Approved per delegated authority

 CTE
Conditions for Granting CTE

The issuance of a WSO/CWSO is NOT an

automatic basis for contract time
extension. The expiry date shall only be
revised if the Contract Time Extension has
been duly approved by the authorized
officials.
 CTE
Conditions for Granting CTE

Extension of contract time shall be granted for

rainy/unworkable days considered unfavorable for the
prosecution of the works at the site, based on the actual
conditions obtained at the site, in excess of the
number of rainy/unworkable days pre-determined by the
government in relation to the original contract time
during the conduct of detailed engineering and in the
preparation of the contract documents as agreed upon
by the parties before contract perfection.
 CTE
Conditions for Granting CTE

Extension of contract time shall be granted for equivalent

period of delay due to major calamities such as
exceptionally destructive typhoons, floods and earthquakes,
and epidemics, and for causes such as non-delivery on time
of materials, working drawings, or written information to be
furnished by the procuring entity, non-acquisition of permit
to enter private properties within the right-of-way resulting
in complete paralization of construction activities, and other
meritorious causes as determined by the Government's
authorized Engineer and approved by the procuring entity.
 CTE
Conditions for Granting CTE

Shortage of construction materials, general labor

strikes, and peace and order problems that disrupt
construction operations through no fault of the
contractor may be considered as additional grounds
for extension of contract time provided they are
publicly felt and certified by appropriate
government agencies such as DTI, DOLE,
DILG, and DND, among others.
 CTE
Standard Forms
Time Variance Workshop No. 3
 WRO
Conditions for issuing WRO

Even without the request from the contractor

Approved by the Head of I.O.

WRO Form as prescribed

 WRO
Standard Forms
 WRO
Granting CTE without WRO

(LGU Permit)
 CTE

Issuance of Certification by P.E. (pre-determined rainy/ unworkable

days are exhausted)

Within prescribed
time of DoTS

Section 10.1
(Sec. 11.1)
The I.O. shall act Annex E of the
revised IRR of
R.A. 9184
Section 5.a of
R.A. 6713
(15 c.d.)
 CTE

Not covered under the limits of

authority of DO 42 S. 2020

V.O.

Should not be included in the

numbering of C.T.E.
 Granting CTE

To compensate the delay in

view of the suspended period
Contract Time
or days covered by the
Extension approved WSO/WRO or
MTSR Both affect
the
contract
expiry date
Additional Contract Additional time to perform the
Time due to V.O. additional works introduced in
the contract through V.O.
Timeframe in the Review/ Evaluation and Approval of DPWH
(W.S.O., C.W.S.O., W.R.O., and C.T.E.)
How do we prepare the
documents?
PREPARATION OF DOCUMENTS as per DoTS Checklist (D.O. No. 11, Series of 2021)

I. To be submitted by the Contractor

II. To be prepared / submitted by the Implementing

Office
PREPARATION OF DOCUMENTS as per DoTS Checklist (D.O. No. 11, Series of 2021)

I. General Requirements
may be applicable to all conditions (Road Right-of-Way Problem,
Rainy / Unworkable Days, Peace and Order, etc.)

II. Additional Supporting Documents for specific

conditions
may be applied only to specific condition
 General Requirements
for the processing of request for
Work Suspension Order, Contract Time
Extension, Work Resumption Order
I. To be submitted by the
Contractor
Letter Request of the Contractor
(for Work Suspension Order/ Contract Time Extension/ Work Resumption Order)

Contractor’s Letterhead

Date should be on
or before the
effectivity of
suspension
Duly received /
stamped by IO
Specify the
request

Duly signed by
contractor /
representative
Straight Line Diagram showing the critical activities affected (indicate the project limits /
stations) (WSO/CTE)

Project limits / stations Specify the type of document

and indicate the name of
project

Prepared by: Checked / Verified by:

Contractor DPWH-PE

Critical activities affected as Document should be duly prepared and

Proper coding
per critical path signed by the contractor / representative
and should be checked / verified and
signed by DPWH-PE
Straight Line Diagram showing the contract effectivity, contract expiry and other vital dates of
the project (WSO/CTE)

Specify the type of document

and indicate the name of
Approved R.O. No. 1 effective project
November 26, 2016

Specify workable and unworkable days

Document should be duly prepared and signed by the Reflect the proposed suspension as well as contract
contractor / representative and should be checked / effectivity, expiry, and other vital dates of the project
verified and signed by DPWH-PE (wso, wro, cte)
 Sample Document
Straight Line Diagram showing the contract effectivity, contract expiry and other vital dates of
the project (WSO/CTE)

Specify the type of document

and indicate the name of
project

Specify workable and unworkable days

Reflect the proposed suspension as well as contract

effectivity, expiry, and other vital dates of the
project
(wso, wro, cte)

Document should be duly prepared and signed by the

contractor / representative and should be checked /
verified and signed by DPWH-PE
Certified Copy of the Previously Approved Time Suspension / Resumption / Extension and
Variation Orders (if there’s any) (WSO/CTE/WRO)
Certified copy of original contract (WSO/CTE/WRO)

Name of
project

Duly
signed
by both
parties
Copy of latest approved PDM Network Diagram Bar Chart prior to the request for Work
Suspension Order (WSO/CTE)

Specify type of document and name of project

Should be prepared by contractor and signed

by Head of Implementing Unit
 Sample Document
Copy of latest approved PDM Network Diagram Bar Chart prior to the request for Work
6. continuation…
Suspension Order (WSO/CTE/WRO)
Approved Work Suspension and Resume Orders (for CTE)

W.S.O. No. 1: 60 cd
Sworn Contractor’s Quit Claim (for CTE)

The contractor will not claim for any monetary

consideration

Signature of contractor / representative

Duly Notarized
Conformity of Contractor’s Bondsman (CTE)

Letterhead of Insurance Company

Confirmation of the validity of the Bond

Signature of insurance company’s representative

II. To be prepared / submitted by
the Implementing Office
 Sample Document

Executive Summary (WSO/CTE/WRO)

Executive Summary Item Questions

(Request for approval of CWSO No. 1a) Reason 1. Who initiated the request?
for this 2. What is being requested?
FOR : (Approving Official) request 3. When was the request made?
THRU : (Next Ranking Official) 4. What action has been taken by
the Project Engineer/
Implementing Unit?
1. SUBJECT : (Name of Project)
5. What are the findings of the
2. Action Recommended: PE/IU?
3. Implementing Office 6. What are the recommendation/s
4. Reviewing Office of the PE/IU?
5. Reason for this Request 7. What is/are the legal basis?
6. Contractor Remarks 1. What are the findings of the
7. Contractual Data reviewing office?
8. Physical Accomplishment 2. What are the activities affected?
9. Remarks 3. What is the recommendation of
the reviewing office?
NAME OF OFFICIAL
 Sample Document

Executive Summary (WSO)

Executive Summary (CTE)

• Letterhead

• Contains
legal basis
• Narrative
report of the
request
Executive Summary (WRO)

(Request for approv al of Resume Order N o. 1)

Request for approval of Resume Order No.

• Letterhead

• Contains legal
basis
• Narrative report of
the request

• Duly signed by the Head

of the Implementing
Unit. .
Proposed Work Suspension Order in a standard format per existing department order (D.O.
No. 46, series of 2022)
Proposed Contract Time Extension in a standard format per existing department order (D.O.
No. 46, series of 2022)
Proposed Work Resumption Order in a standard format per existing department order (D.O.
No. 46, series of 2022)
Project / Consultant Engineer’s Report relative to the request (WSO/CTE/WRO)

IO’s Letterhead

Date

Type of document and request

Approving authority

Subject

Narrative

Legal Basis
Project / Consultant Engineer’s Report relative to the request (WSO/CTE/WRO)

Legal Basis

Recommendation of DPWH - PE

Signature of DPWH - PE

Signature of Head of Implementing Unit

Evaluation / Recommendation with justification from the Implementing Office / Consultant of
the request for WSO/CTE/WRO

IO’s Letterhead

Specify the type of document and

name of project

Recommendation

Signature Head of Implementing

Unit
 DOCUMENT DEFINITION REMARKS

PROJECT Taken from the point of view as the overall Duly signed by DPWH-PE
ENGINEER’S in charge to the project, it is a written
REPORT narrative regarding the occurrence of an
event leading to such claim (W.S.O., C.T.E.,
R.O.), based on facts / evidences, including
his stand / recommendation on the request,
subject to applicable laws and issuances.

EVALUATION / Taken from the point of view as the Head of DEO Implemented Projects:
RECOMMENDATION the Implementing Unit, it is a written
For approval of RD: to be signed by DE.
OF THE evaluation of the request and contains
IMPLEMENTING justification as well as recommendation from For approval of DE: to be signed by the Chief (Const./Maintenance/Planning)
OFFICE WITH the Head of I.U. as to why the request may
JUSTIFICATION FOR or may not be recommended for approval, RO Implemented Projects:
THE REQUESTED based on facts / evidences, subject to
W.S.O./R.O./C.T.E. applicable laws and issuances. For approval of Asec/Usec/Sec: to be signed by RD.

For approval of RD: to be signed by the Chief (Const./Maintenance/Planning)

Complete Contractual Data (WSO/CTE/WRO)

IO’s Letterhead

Date

Name of document and type of request

Action recommended

Contract Details

Vital Dates of the project

Source of Fund
Complete Contractual Data (WSO/CTE/WRO)

Physical Accomplishment of the project at the

effectivity of suspension

Signature of DPWH - PE

Signature of Head of Implementing Unit

Copy of latest approved PERT/CPM/PDM Network Diagram Bar Chart prior to the request for
the request (WSO/CTE/WRO)

Specify type of document and name of project

Should be prepared by contractor and signed

by DPWH – PE / Head of Implementing Unit
Copy of latest approved PERT/CPM/PDM Network Diagram Bar Chart prior to the request for
the request (WSO/CTE/WRO)
Letters / Communications / Minutes of Meetings made between the Implementing Office,
Contractor and Other Concerned Parties (WSO/CTE)
Letters / Communications / Minutes of Meetings made between the Implementing Office,
Contractor and Other Concerned Parties (WSO/CTE)
Chronology of Events (WSO/CTE)

IO’s Letterhead

Specify the type of document

and indicate the date, name
of project and contractor

CHRONOLOGY OF EVENTS
Document should be duly
prepared and signed by
the DPWH – Project
Engineer and should be
checked / verified and
signed by the Head of
Implementing Unit
Additional Supporting Documents for Specific
Conditions
Due to rainy / unworkable days
considered unfavorable for the
prosecution of works at the
project site
I. To be submitted by the
Contractor
Certification / Monthly Weather Report from PAGASA
Certification / Monthly Weather Report from PAGASA
Geotagged Pictures (with caption i.e., location/station, etc.) showing that the site is affected
by unfavorable weather condition

Contractor’s Letterhead

Geotagged coordinates / location

Prepared by the contractor

Project Name and noted by the DPWH-PE

Prepared by: Noted by:

Contractor / representative DPWH - PE

Approved Monthly Suspension Report
Certified copy of project logbook (Suspended days)
II. To be prepared / submitted by
the Implementing Office
Project Weather Chart duly signed by the Project Engineer
Certified Copy of Special Conditions of Contract and/or breakdown of pre-determined
unworkable days as provided in the original contract
Certification from the Implementing Office stating the balance of pre-determined rainy /
unworkable days as provided in the original contract or same has been exhausted
Certification from the Implementing Office stating the distance of the PAGASA Weather
Station from the Project Site (signed by the Project Engineer)
Other Specific Conditions
(Key points to remember)
 REASON DEFINITION KEY DOCUMENTS / REQUIREMENTS

ROAD RIGHT-OF-WAY Involves private lots / Parcellary Survey, Geotagged Pictures, List
properties (i.e., the project of affected lots with station limits, Permit to
will traverse an agricultural Enter, Certification from Brgy. Chairman,
land) Relevant documents such as permit issued,
communication letters, minutes of the
meeting, etc.
OBSTRUCTIONS Involves public utilities Structures Mapping, Geotagged Pictures,
(i.e., utility posts, List of affected utilities with station limits,
telecommunication lines, Letters from affected public utilities,
water lines, etc.,) Relevant documents such as permit issued,
communication letters, minutes of the
meeting, etc.
INACCESIBILITY TO Involves blockades that Sketch Map / Plan of the project showing
THE PROJECT SITE makes the project site inaccessibility, Geotagged Pictures, Relevant
inaccessible (i.e., road / documents such as permit issued,
bridge collapse leading to communication letters, minutes of the
the project site) meeting, etc.
 REASON DEFINITION KEY DOCUMENTS / REQUIREMENTS

PEACE and Involves certain situation Certification from the PNP station commander concerned and confirmed by the
ORDER which is unsafe for the DILG Regional Director concerned that peace and order condition in the area is
CONDITION workers to report to work already stable, Proof / Evidence of peace and order situation (Geotagged
(military operations in the pictures / Police Report / Project Engineers Incident Report), Geotagged Pictures,
area, burning of Relevant documents such as permit issued, communication letters, minutes of
equipment, etc.) the meeting, etc.

PERMITS Involves delay in the Duly accomplished application form, Application letter from the contractor duly
(DENR, processing of necessary received by concerned agency / department, Proof of necessary payments
MMDA, LGU, permits to be secured by made, Duly signed necessary permit, Relevant documents such as permit issued,
etc.) concerned agencies / communication letters, minutes of the meeting, etc.
department
NON- Involves shortage / Geotagged pictures showing the affected portion / structures of the project due
AVAILABILITY scarcity of necessary to non-availability of Construction Materials, Certification from DTI and the
OF CONST. materials to be used in suppliers that the required materials specified in the plans and / or substitute
MATERIALS construction materials are not available in the market, Certification from the Implementing
Office that Non-availability of Construction Materials has occurred, Certification
from the Other Suppliers that the Materials is unavailable, Certification from the
Implementing Office stating the distance / location of the nearest available
supplier of the said materials and its cost
 REASON DEFINITION KEY DOCUMENTS / REQUIREMENTS

REVISION OF Involves delay due to Approved Original and Revised Plans showing the changes made, Relevant
PLANS necessary changes to be documents such as permit issued, communication letters, minutes of the
made to suit actual field meeting, etc.
condition or to cater
needs of end-users
How do we evaluate the
documents as per DO
102 S. 2022?
 DO 102 S. 2022 Areas to be Audited

COMPLETENESS

APPROPRIATENESS CONFORMANCE
DPWH – REGION VIII
PROJECT
DOCUMENTATION
SEMINAR