HOTEL MANAGEMENT SYSTEM

A Project Progress Report

Submitted in partial fulfillment for the degree of

BACHELOR OF TECHNOLOGY

in

COMPUTER SCIENCE AND ENGINEERING

Submitted by

P CHINNA MABBI (N190515)

Under the Esteem Guidance of

Mr. Nalliboyina Rama Krishna

DEPARTMENT OF COMPUTER SCIENCE ENGINEERING

Rajiv Gandhi University of Knowledge Technologies – Nuzvid

Nuzvid, Krishna, Andhra Pradesh – 521202.

1
 DEPARTMENT OF COMPUTER SCIENCE ENGINEERING

Rajiv Gandhi University of Knowledge Technologies – Nuzvid

Nuzvid, Krishna, Andhra Pradesh – 521202.

CERTIFICATE OF COMPLETION

This is to certify that the work entitled, “HOTEL MANAGEMENT SYSTEM” is the
bonafied work of P CHINNA MABBI(ID No:N190515) carried out under my guidance and
supervision for 3rd year project of Bachelor of Technology in the department of Computer
Science and Engineering under RGUKT IIIT Nuzvid. This work is done during the academic
session January 2024– June 2024, under our guidance.

---------------------------------------- -------------------------------------

Dr. D V Nagarjuna devi Mr.NalliboyinaRamaKrishna

Assistant professor, Assistant Professor,

Department of CSE, Head of the Department Department of CSE

RGUKT Nuzvid
.

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 DEPARTMENT OF COMPUTER SCIENCE ENGINEERING

Rajiv Gandhi University of Knowledge Technologies – Nuzvid

Nuzvid, Krishna, Andhra Pradesh – 521202.

CERTIFICATE OF EXAMINATION

This is to certify that the work entitled, “HOTEL MANAGEMENT SYSTEM” is the
bonafied work P CHINNA MABBI(ID No:N190515) and here by accord our approval of it as a
study carried out and presented in a manner required for its acceptance in 3rd year of Bachelor

of Technology for which it has been submitted. This approval does not necessarily endorse or
accept every statement made, opinion expressed or conclusion drawn, as a recorded in this thesis.
It only signifies the acceptance of this thesis for the purpose for which it has been submitted.

------------------------------------------- ------------------------------

Mr.Nalliboyina RamaKrishna Project Examiner

Assistant Professor, RGUKT-Nuzvid

Department of CSE,

RGUKT-NUZVID

3
 DEPARTMENT OF COMPUTER SCIENCE ENGINEERING

Rajiv Gandhi University of Knowledge Technologies – Nuzvid

Nuzvid, Krishna, Andhra Pradesh – 521202.

DECLARATION

I P CHINNA MABBI (ID No:N190515) hereby declare that the project report entitled
“HOTEL MANAGEMENT SYSTEM” done by us under the guidance of
Mr.Nalliboyina RamaKrishna Assistant Professor is submitted for the partial fulfillment
for the award of degree of Bachelor of Technology in Computer Science and Engineering during
the academic session January 2024– June 2024, at RGUKT-Nuzvid.

I also declare that this project is a result of our own effort and has not been copied or
imitated from any source. Citations from any websites are mentioned in the references. The
results embodied in this project report have not been submitted to any other university or institute
for the award of any degree or diploma.

Date: 20-06-2024

Place: Nuzvid

P CHINNA MABBI (N190515)

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 Table of Contents
Acknowledgement 7
Abstract 8
1. Introduction 9
1.1 Introduction
1.2 Problem Definition
1.3 Objectives and Motivation
1.4 Chapter wise Summary
1.5 Real-world Applications
2. Analysis and Design 10
3. Related Works/ Existing Works 12
3.1. Few related works and their limitations
3.2. Research Gaps identified
4. Implementation 15
4.1. Feature Extraction
4.2 Classification Algorithms
4.3 implementation Details
5. Proposed Method 19
5.1. A neat flowchart of proposed approach must be included
5.2. Explanation of each component in the flowchart
5.3. Algorithm (Mandatory for every project)
6. Test results/experiments/verification 21
6.1Testing
6.2. Results
7. Experimental setup 25
7.1. Technologies/libraries used
7.2. Data sets
7.3. System Hardware
7.4. Results table/screen-shots/any
7.5. Results comparison with other approaches
8. Conclusions 33

9. Future Scope/Directions. 33

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10.Reference 33

LIST OF FIGURES

Figure No Figure Name Page No

7.4.1 Home 29

7.4.2 Room Details 30

7.4.3 Customer Details 31

7.4.4 Room Booking 32

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 ACKNOWLEDGEMENT

I would like to express our profound gratitude and deep regards to our guide Mr.Nalliboyina
RamaKrishna for her exemplary guidance, monitoring and constant encouragement to us
throughout the B.Tech course. We shall always cherish the time spent with him during the course
of this work due to the invaluable knowledge gained in the field of reliability engineering.

We are extremely grateful for the confidence bestowed in us and entrusting our project entitled
“HOTEL MANAGEMENT SYSTEM”

We express gratitude to Dr. D V Nagarjuna Devi (HOD of CSE) and other faculty members for
being source of inspiration and constant encouragement which helped us in completing the project
successfully.

Finally, yet importantly, we would like to express our heartfelt thanks to our beloved God and
parents for their blessings, our friends for their help and wishes for the successful completion of
this project.

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 ABSTRACT
A hotel management system (HMS) is a software tool that helps hotels manage their daily

operations efficiently. It handles tasks like booking reservations, checking guests in and out,

managing room availability, handling billing, and coordinating housekeeping. By automating

these

processes, an HMS improves the guest experience, reduces manual work for staff, and helps the

hotel run smoothly. This system can be customized to fit hotels of all sizes and can be either
cloud-

based or installed directly on hotel computers.

Keywords :

 contact: contact details.

 Check-in: The process of registering guests upon arrival.

 Check-out: The process of guests leaving and settling their bills.

 Room Service: Delivering food or other services to guests in their rooms.

 Availability: The number of rooms available for booking.

 Front Desk: The reception area where guests check-in/check-out and make inquiries.

 Room Type: Categories of rooms based on size, amenities, and bed type (e.g., single, double,

suite).

 Inventory: Management of rooms and services available for booking.

1.INTRODUCTION
1.1 INTRODUCTION

Hotel Management System is a system that provides us to reserving rooms, checking whether

the rooms are vacant are or not etc by using online browsing. This system is very useful to all

especially for business people. A Hotel Management System (HMS) is a comprehensive software

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solution designed to streamline and automate the diverse operations involved in managing a

hotel. It serves as the backbone of a hotel's daily activities, enhancing efficiency, improving guest

experiences, and optimizing revenue. The system integrates various functionalities such as

reservations, front desk operations, housekeeping, room service, maintenance, and financial

transactions, providing a unified platform for hotel staff to manage their tasks effectively.

1.1 PROBLEM DEFINATION

The hospitality industry faces numerous challenges in managing daily operations, guest services,

and overall business performance. Traditional methods of hotel management, often reliant on

manual processes and disparate systems, are inefficient and prone to errors. This complexity

necessitates a robust, integrated solution to streamline operations, enhance guest experiences, and

optimize revenue.

Key Problems:

1.21 Inefficient Reservation Management:

 Manual booking processes lead to errors, overbooking, and lost reservations.Lack of

integration with online travel agencies (OTAs) and globaldistribution systems (GDS) limits

market reach and booking efficiency.

1.22 Inadequate Guest Experience:

 Inability to personalize services due to insufficient guest data.

Lack of a unified loyalty program reduces guest retention and repeat business.

1.2 Objectives and Motivation

 Objectives for Hotel Management System

* Streamline Reservation Management:

* Enhance Front Desk Operations:

* Optimize Housekeeping and Maintenance:

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* Implement Dynamic Revenue Management:

* Elevate Guest Experience:

* Simplify Event and Banquet Management:

* Enhance Operational Efficiency:

* Improve Reporting and Analytics:

 Motivation for Hotel Management System

* Enhancing Guest Satisfaction:

* Increasing Operational Efficiency:

* Maximizing Revenue:

* Improving Decision-Making:

* Expanding Market Reach:

* Streamlining Event Management:

* Ensuring Consistency and Quality:

* Driving Innovation:

1.3 Chapter wise Summary

In the second chapter analysis and details of the project will be discussed. Detailed

implementation of the project will be discussed in the third chapter after which testing

and results will be presented in the fourth section.

2. Analysis and Design

2.1 Market Analysis:

 Trends: Increasing use of technology in the hospitality industry for

operational efficiency and enhanced guest experience.

 Competition: Key competitors include Oracle Hospitality,Hotelogix,Cloudbeds.

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 Target Users: Hotel managers, front desk staff, housekeeping, maintenance crews, and

guests.

2.2 Functional Requirements:

 Reservation Management: Online and offline booking, integration with OTAs

 Front Desk Operations: Digital check-in/check-out,billing information

2.3. Non-Functional Requirements:

 Usability: User-friendly interface for staff and guests.

 Scalability: Suitable for small boutique hotels to large chains. Fast & responsive

system handling large data volumes.

2.4 Technical Analysis:

 Platform: Cloud-based, on-premise, or hybrid solutions.

 Integration: Compatibility with existing hotel systems and third-party services.
 Technology Stack: Use technologies supporting scalability, performance, and security.
 Database: Use robust DBMS like MySQL, PostgreSQL, or MongoDB.

2.5 Risk Analysis:

 Data Security: Risk of data breaches. Mitigation: Strong security protocols.

 System Downtime: Risk of outages. Mitigation: High availability and disaster

recovery plans

 User Adoption: Risk of resistance to new technology. Mitigation:Comprehensive

training and user-friendly design.

2.6 Cost-Benefit Analysis:

 Costs:Development and implementation.Training and change management.

Ongoing maintenance and support.

 Benefits:

o Increased efficiency and reduced labor costs.

o Improved guest satisfaction and loyalty.

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 o Enhanced revenue and profitability.
o Better data insights for strategic decisions.

3. Related Works/ Existing Works

3.1. Few related works and their limitations

3.1.1 Oracle Hospitality:

 Overview: Comprehensive software for large hotels with property management, point of

sale, and distribution.

 Limitations:

High cost, making it less accessible for smaller hotels.Complex to use,

requiring extensive staff training.Limited customization options.

3.1.2 Hotelogix:

 Overview: Cloud-based system for small to mid-sized hotels, including

reservation and front desk management.

 Limitations:May not scale well for larger hotel chains.Lacks some advanced features
unless you pay

extra.Issues with customer support response

3.1.3 Cloudbeds:

 Overview: Cloud-based system integrating property management, channel

management, and booking engine.

 Limitations: Difficulties with integration into existing systems.User interface

may not be intuitive for all users.Performance issues like system speed and

3.2. Research Gaps identified

3.21 Integration with Advanced Technologies:

 Gap: Limited use of advanced technologies like AI, machine learning, and IoT

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 Opportunity: Research and develop systems that use AI for personalized guest

services, machine learning for predictive maintenance and dynamic pricing, and

IoT for real-time monitoring and automation.

3.2.2 Comprehensive Data Analytics:

 Gap: Insufficient advanced data analytics and business intelligence capability

Opportunity: Enhance data analytics features to provide in-depth insights

into guest preferences, operational performance, and market trends, and

implement predictive analytics for better decision-making.

3.2.3 Mobile and Remote Accessibility:

 Gap: Limited functionality and usability of mobile and remote access for both

staff and guests.

Opportunity: Develop mobile-friendly and remote access features to allow

staff to manage operations and guests to access services conveniently from

their devices.

3.2.4 Customization and Flexibility:

 Gap: Lack of flexibility and customization options to meet the unique needs

of different hotels.

Opportunity: Create modular, customizable systems that allow hotels to

tailor features and workflows to their specific operational requirements.

3.2.5 Real-Time Integration with External Systems:

 Gap: Challenges in achieving seamless, real-time integration with external

systems such as OTAs, GDS, and payment gateways.

Opportunity: Develop robust APIs and middleware solutions to ensure

smooth, real-time data exchange and integration with various third-party

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 applications.

3.2.6 Enhanced Guest Engagement and Loyalty Programs:

 Gap: Limited functionality for managing and enhancing guest engagement and loyalty
programs.
 Opportunity: Integrate advanced loyalty management features, personalized rewards
systems, and targeted marketing campaigns to improve guest retention and satisfaction.

3.2.7 Cost-Effectiveness for Small and Medium-Sized Hotels:

 Gap: High costs of comprehensive HMS solutions, making them less

accessible for smaller hotels.

Opportunity: Research and develop affordable, scalable solutions that offer

essential features without high costs, making advanced HMS accessible to

small and medium-sized hotels.

3.2.8 Sustainability and Eco-Friendly Features:

 Gap: Lack of support for sustainable and eco-friendly practices in existing

HMS solutions.

Opportunity: Incorporate features that promote sustainability, such as

energy management, waste reduction tracking, and support for green

certifications.

3.2.9 Enhanced Security and Data Protection:

 Gap: Insufficient focus on advanced security measures to protect sensitive

data and financial transactions.

Opportunity: Implement robust security protocols, including encryption,

multi-factor authentication, and regular security audits, to ensure data

protection and compliance with industry standards.

3.2.10. Multi-Property Management:

 Gap: Limited capabilities for managing multiple properties from a single,

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 centralized platform.

Opportunity: Develop features that allow hotel chains to manage multiple properties
efficiently, with centralized control over reservations, pricing,

inventory, and reporting.

4 Implementation

4.1. Feature Extraction

Feature extraction for a Hotel Management System (HMS) involves identifying anddefining the

essential functionalities that the system must possess to effectively manage hotel operations. Here

are key features that should be considered for inclusin

Essential Features for Hotel Management System

4.1.1 Reservation Management:

 Online booking: Allow guests to book rooms through the hotel's website or mobile app.
 Channel management: Integration with OTAs and GDS for Broader distribution
 Room inventory management: Track room availability, types, and rates in real-time.
 Booking modifications and cancellations: Enable guests to modify or cancel bookings
conveniently.

4.1.2 Front Desk Operations:

 Check-in/check-out: Digital or mobile check-in/out options to reduce wait

times.

 Guest profile management: Maintain detailed guest profiles including

preferences and stay history.

 Room status updates: Real-time updates on room availability and readiness for check-in.

 Rate management: Set different rates for various booking channels and packages.

 Forecasting and analytics: Use historical data and analytics to predict occupancy and
revenue trends.

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4.1.3 Guest Services:

 Concierge services: Provide recommendations, bookings for activities,

transportation, etc.

 Room service: Allow guests to order food, beverages, and other services

directly from their rooms.

 Notifications and alerts: Automated notifications for booking confirmations,

check-in reminders, etc.

4.1.4 Reporting and Analytics:

 Performance reports: Generate daily, weekly, and monthly reports on

occupancy rates, revenue, etc.

 Guest feedback analysis: Analyze guest reviews and feedback to improve

service quality.

 Business intelligence: Provide insights into market trends, competitor analysis,

and strategic planning.

 Data security: Ensure secure storage and handling of guest information and

financial transactions.

 GDPR and privacy compliance: Adhere to data protection regulations for

guest privacy.

4.1.5. Mobile Compatibility:

 Mobile app integration: Provide a mobile-friendly interface for guests and

staff to access services.

 Mobile key access: Enable guests to use smartphones for keyless entry to

their rooms.

4.2 Classification Algorithms

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4.2.1 Decision Trees:

 Usage: Decision trees can be used for customer segmentation based on

demographics, booking preferences, or behavior patterns.

 Benefits: Easy to interpret and visualize, handles both numerical and

categorical data well.

 Application: Predicting guest preferences for room types, amenities, or

services.

4.2.2 Logistic Regression:

 Usage: Logistic regression models can predict the likelihood of events such as

booking cancellations, room occupancy rates, or guest satisfaction scores.

 Benefits: Provides probabilities for outcomes, interpretable results, handles

categorical and numerical features.

 Application: Forecasting demand for rooms based on historical data and

external factors.

4.2.3 K-Nearest Neighbors (KNN):

 Usage: KNN can classify guests based on similar booking patterns

Benefits: Simple and intuitive, non-parametric, effective for small datasets.

Application: Recommending personalized services or room upgrades based

on similarities with past guests.

4.3 implementation Details

Implementing a Hotel Management System (HMS) using Python and MySQL

involves leveraging Python's versatility for backend logic and MySQL for data

storage. Below are the implementation details and steps to create a basic HMS:

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Implementation Details for Hotel Management System using Python and MySQL

4.3.1 Setup Environment:

 Python Environment: Install Python (preferably Python 3.x) and set up a

virtual environment for dependency management.

MySQL Database: Install MySQL server and client libraries for Python (e.g.,

mysql-connector-python or pymysql) to interact with MySQL

database.

4.3.2 Database Design:

 Schema Design: Design MySQL tables to store essential data such as

customer, rooms, details, registeration,forgot password invoices, etc.

 Normalization: Ensure tables are normalized to minimize redundancy and

maintain data integrity.

 Relationships: Define relationships (e.g., one-to-many, many-to-many)

between tables using foreign keys.

4.3.3 Backend Development (Python):

 Database Connection: Establish a connection to MySQL database using

Python libraries (mysql-connector-python or pymysql).

 Implement CRUD Operations: Develop functions/methods to perform CRUD

operations (Create, Read, Update, Delete) on database entities such as hotels,

rooms, guests, etc.

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5. Proposed Method

5.1. A neat flowchart of proposed approach must be included

5.2. Explanation of each component in the flowchart

 Login: This button allows users, such as hotel staff or administrators, to securely access the

system by entering their credentials (usually username and password).

 Forgot Password: Clicking this option initiates a process where users who have forgotten
their

password can recover or reset it through a series of security checks (like answering security

questions or receiving a reset link via email).

 Room Details: This feature typically displays comprehensive information about rooms

available in the hotel, including room numbers, types (e.g., standard, deluxe), rates, availability

status, and any additional amenities.

 Add: The 'Add' button allows authorized users to add new entries or records into the hotel

management system. For instance, adding new rooms, new guest reservations, or new staff

members.

 Delete: This function enables authorized users to remove existing records from the system. For

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example, deleting canceled reservations, removing outdated room details, eliminating redundant

staff entries.

 Reset: This typically resets certain settings or configurations within the system to their default

state. For example, resetting room availability statuses after check-out, resetting passwords, or

clearing temporary data.

 Update: The 'Update' button allows users to modify or update existing information within the

system. For instance, updating room rates, changing guest details, or editing staff schedules.

 New Registered: This likely refers to a button or option that appears when a new user or guest

registers in the hotel system. It may involve creating new accounts for guests or registering new

staff members.

5.3. Algorithm

there isn't a specific algorithm like a machine learning or statistical algorithm being

used. However, we can discuss a common algorithmic approach used in software

development, which is related to database querying and management:

Algorithm for data base querying

In the LoginWindow class of your code, there's a method login that interacts with a MySQL

database to validate user credentials. Here's a simplified algorithmic outline for this process:

Connect to Database:

Establish a connection to the MySQL database (new1) using mysql.connector.

 Execute SQL Query:

Construct and execute a SQL SELECT query to fetch user details (SELECT *

FROM register WHERE email=%s AND password=%s) based on the

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provided username and password input.

 Fetch and Validate Results:Use my_cursor.fetchone() to retrieve the first

row of the result set.

1. If the query result (row) is None, display an error message indicating

invalid credentials ("Invalid username & password").

2. If the query result is not None, prompt the user with a confirmation

dialog (messagebox.askyesno) to proceed as an admin.

 Close Database Connection:

Commit any changes (conn.commit()) and close the database connection

(conn.close()).

 Handle User Interaction:Depending on user input (confirmation to proceed as admin

or not), either open a new window (Toplevel) for hotel management (hotel

management system) or return

6.Test results/experiments/verification

6.1Testing

Hotel Management System (HMS) involves verifying its functionality, performance,

and reliability across different scenarios. Here's a structured approach to testing an

HMS implemented using Python and MySQL:

Types of Testing:

6.1.1 Unit Testing:

Purpose: Verify individual components (functions, methods) of the system.

Examples:

1. Test functions/methods that interact with the database (e.g.,

user authentication, reservation handling).

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 2. Test GUI components (e.g., button clicks, input validation).

6.1.2 Integration Testing:

Purpose: Ensure that integrated modules work together as expected.

Examples:

1. Test end-to-end scenarios (e.g., user login, room booking,

invoice generation).

2. Test interactions between frontend (Tkinter GUI) and backend

(MySQL database).

6.1.3 System Testing:

Purpose: Validate the entire system against requirements and user expectations.

Examples:

1. Perform usability testing by simulating real-user interactions

(e.g., login/logout, booking management).

2. Test system performance under load (e.g., simultaneous user

logins, large data processing).

6.1.4 Acceptance Testing:

Purpose: Ensure the system meets business requirements and user acceptance

criteria.

Examples:

1. Conduct user acceptance tests with stakeholders or end-users.

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 Verify that all specified functionalities (e.g., user registration,

password recovery) work as intended.

 Testing Techniques:

 Manual Testing:

Execution: Testers manually execute test cases, interact with the GUI, and

observe system behavior.

Examples:

1. Validate user interface responsiveness (e.g., button clicks,

input fields).

2. Perform ad-hoc testing to explore potential use cases& edges.

Automated Testing:

Execution: Use automated scripts and tools to run repetitive tests and validate

system functionalities.

Examples:

1. Write scripts using testing frameworks (e.g., unittest for

Python) to automate login, booking, and database interactios

2. Use tools like Selenium for GUI automation to simulate user

actions and verify expected outcomes.

6.2. Results
Sample Results Interpretation:
 Unit Testing:

1. Expected Outcome: All individual components (functions, methods)

pass their respective tests without errors.

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 2. Result: If unit tests pass, it indicates that basic functionalities like

database interactions, GUI components, and business logic are

working correctly at a granular level.

 Integration Testing:

1. Expected Outcome: Modules integrated correctly without any issues

in communication or functionality.

1. Result: Successful integration tests ensure that different parts of the

system work together seamlessly, such as GUI interacting with

backend database operations like user authentication and reservation

handling.

System Testing:

1. Expected Outcome: The entire system behaves as expected in real-

world scenarios, meeting all specified requirements.

2. Result: System tests validate end-to-end functionality, including user

workflows (e.g., login, room booking, cancellation) and system

performance under normal usage conditions.

Acceptance Testing:

1. Expected Outcome: The system meets business requirements and

user expectations.

2. Result: Acceptance tests involve stakeholders or end-users confirming

that the HMS meets their needs, from usability (user interface

intuitiveness) to functionality (correct handling of bookings, user

management).

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Example Test Results:

Unit Testing Results:Functions like user authentication (login) and database operations

(register_data) passed all test cases without errors.GUI components (buttons, entry fields)

responded correctly to simulated user interactions.

Integration Testing Results:Verified that user login interacts correctly with user registration and

password recovery functionalities.Ensured that room reservation processes update the database

accurately and reflect changes in the user interface.

System Testing Results:Simulated multiple users logging in simultaneously and performing

operations without system crashes or data inconsistencies.Tested scenarios like booking conflicts

or user session management under various conditions

(e.g., network delays, simultaneous access).

Acceptance Testing Results:Stakeholders confirmed that the HMS meets their business

requirements, including ease of use for hotel staff managing bookings andguests making

reservations.Feedback indicated satisfaction with the system's reliability and responsiveness in

handling typical hotel management tasks.

7. Experimental setup
7.1. Technologies/libraries used

Hotel Management System (HMS) appears to be implemented using Python and integrates with a

MySQL database. Here are the technologies and libraries inferred from the code:

Python:Python is the primary programming language used for developing the HMS.

Tkinter:Tkinter is Python's standard GUI (Graphical User Interface) toolkit. It is used for

creating the graphical interface of the application, including windows, buttons, labels, and entry

fields.

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MySQL Connector:The mysql.connector module is used to interact with the MySQL database.

It provides Python with MySQL database connectivity, allowing the application to execute SQL

queries (such as SELECT, INSERT, UPDATE,DELETE) against the database.

PIL (Python Imaging Library) / Pillow:PIL (or its fork Pillow) is used for image processing

tasks, specifically for handling and displaying images in the GUI. In the provided code snippet,

Image and ImageTk from PIL are used to load and display images (hotel1.png,

LoginIconAppl.png) within the Tkinter GUI.

Other Standard Libraries:

 ttk: Provides themed widgets for Tkinter, enhancing the GUI with styled buttons

(ttk.Entry, ttk.Combobox, etc.).

 messagebox: From Tkinter, used for displaying message boxes for user interaction (e.g.,
error messages, information alerts).

 Example Technologies/Libraries Recap:

 Programming Language: Python

 GUI Toolkit: Tkinter
 Database Connectivity: mysql.connector
 Image Processing: PIL / Pillow
 Additional Standard Libraries: os, ttk, messagebox

7.2. Data sets

Hotel Management System (HMS) using Python and MySQL, data sets or datasets typically used

with such a system would pertain to the operational data managed by the hotel.

Room Inventory:

 Lists all rooms available in the hotel, along with their types (e.g., single,

double, suite), capacity, amenities, pricing, availability status

7.3. System Hardware

Hotel Management System (HMS) using Python, Tkinter, and MySQL, here are the suggested

26
hardware requirements for deploying and running such a system:

Server Requirements:

Purpose: Hosts the MySQL database and potentially the application

server.

1. CPU: Multi-core processor (e.g., Intel Xeon) for handling database

queries and concurrent connections.

2. RAM: Minimum 8 GB RAM, preferably more, to efficiently manage

database operations and application needs.

3. Storage: SSD storage is recommended for faster database access and

reliability.

4. Network: Gigabit Ethernet for fast data transfer between clients and

the server.

5. Operating System: Linux (e.g., Ubuntu Server) or Windows Server,

depending on your familiarity and preference.

Client Computers (Workstations):

Purpose: Used by hotel staff to interact with the HMS application.

1. CPU: Modern multi-core processor (e.g., Intel Core i5 or higher) to

ensure smooth operation of the Tkinter GUI and application logic.

2. RAM: At least 4 GB RAM, preferably 8 GB or more, for handling

multitasking and application requirements.

3. Storage: SSD storage is recommended for faster application loading

and responsiveness.

4. Network: Wired or wireless network connectivity to access the server

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 and internet services as needed.

5. Operating System: Windows 10/11, macOS, or a modern Linux

distribution (e.g., Ubuntu Desktop) that supports Python and Tkinter.

7.4. Results table/screen-shots/any

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 Figure 7.4.1-Home page ----> gives the information about which parts are
contained in Hotel Management system

Figure 7.4.2 - Add customer Details -----> it will gives the information about who
are already registred customers, if they registered

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 Figure 7.4.3 - Room booking details ---> it will gives the information about who
are already registred customers, if they registered then based on the stayed
no.of days , it will calculate the bill.

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 Figure 7.4.4 - Room booking details ---> it gives the information about the
customer’s room registered details (floor,room no,room type)

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8.Conclusions

The proposed Hotel Management System offers a cost-effective, user-friendly solution to

streamline hotel operations. By automating tasks such as reservations, customer management,

and billing, the system reduces errors and enhances efficiency.

9.Future Scope/Directions.
 Integration with third-party services (e.g., online travel agencies).
 Development of a mobile application for on-the-go management.
 Implementation of AI for personalized customer service and recommendations.
10. Reference

 https://youtu.be/MV8AT9a2oSM?si=Ql3aUDb_u1xQTOwz
 https://www.shutterstock.com/search/taj-hotel-mumbai

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