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Philgeps:: A Government Managed Service
Philgeps:: A Government Managed Service
Philgeps:: A Government Managed Service
Outline
Overview of PhilGEPS
I. System Overview
Approach Followed for Implementation II. Procurement in the Philippines Key Factors, Challenges and Lessoned Learnt
System Overview
The PhilGEPS (Philippine Government Electronic Procurement System) is the single, centralized electronic portal that shall serve as the primary and definitive source of information on government procurement.
Main objectives: Increase Transparency Level the Playing Field for Bidders Provide an Open, National and Competitive Procurement Environment
System Overview
PhilGEPS supports the following functions :
Advertisement of notices, distribution of documents and posting of awards; Buyer and Supplier Registry;
Virtual Store supporting common use and non-stocked items Site Administration and Reporting functions
PhilGEPS Activity
2010/11
2006 Agencies 3,200 Suppliers 12,000 Notices 18,000 Value $68M USD Agencies 11,500 Suppliers 54,000 Notices 153,000 Value $36B USD
2001(Pilot
system)
Agencies 1,713 Suppliers 854 Notices 2,064 Value $ 784KUSD
Cost to Government
Time/Cost to implement
Service Provider
Owns all system components, software licenses, system Source Code and all the equipment, facilities and network infrastructure supporting the system. Turn over all data and required system rights to government at end of contract.
Responsible for : Managing the contract with the Service Provider on the basis of the SLA Marketing development of PhilGEPS and managing the business services operations. Providing help desk to client agencies and suppliers/contractors/consultants Implementing users fees Reporting to the GPPB
Responsible for : Implementing the PhilGEPS and providing technical advisory, planning, development and implementation service to roll out required new functionalities in manageable stages Providing all technical infrastructure required for the effective operation and technical support of the PhilGEPS. Scaling service operation and infrastructure to meet SLA regardless of growth
Advantages of Approach
Implementation Risk: No payment made by the Government until the system was accepted and implemented into production. Service Provider absorbs the cost for any delays or cost overruns.
Financial Management : No upfront cost on the part of the Government for the hardware/software licenses. Technology Management: Government specify the required output. Service Provider handles all software development management. Service Provider responsible to ensure technical platforms meets functions requirements and set SLA. Operation Risk Management: Service provider procures infrastructure, hardware or software, information management functions including backup and recovery procedures and disaster recovery plan. Human Resources Management: Government does not need to attract, recruit, train and retain IT staff (developer,system and database administrators) This responsibility is with service provider.
Service Delivery Management: Single point of contact for service delivery. Government provide better services to clients and any SLA failures result in penalties to service provider. Government could focus on the development of the business services and policies supporting the procurement reform strategy.
Technology Technology
Lessons Learned
The Business Model to be selected shall depend on the financial, operational, technological capacity of the country and their local environment. The Government is ultimately responsible for the e-procurement system delivered and the users participating in the system. Transition planning is required as part of the contract termination as e-procurement is a long-term life cycle not just a 3 5 year service contract. Need to ensure business continuity from one service provider to another. The Market Brand, Data, Users, Design and URL is more valuable than the source code and should be owned by the government. The delivery and support of the e-procurement system is an ongoing learning process. System planning and development is a never ending process as policies, technology options and user needs continue to evolve.
Thank You
Rosa Maria M. Clemente PhilGEPS, Director III