e-Procurement in Mongolia

(e-GP Functionalities and Integration to Other e-Governance System )

Agenda
Overview of Government Procurement e-Procurement in Mongolia

- www.e-procurement.mn - www.pmmis.e-procurement.mn - www.meps.gov.mn /under development/

Future Plans

Overview of Public Procurement

May 2000 Dec 2005 June 2011 First Public Procurement Law (Law) adopted decentralized system based on UNCITRAL Model Law. First Revision of the Law: Procuring entities became fully responsible and accountable for their procurement decision. Second Revision of the Law: Public Procurement Agency for centralized large amount procurement was established.

Procurement Policy Department, Ministry of Finance

Duties and functions of PPD mandated by Law:

Public procurement policy; Public procurement coordination; Procurement monitoring and review; Research and analysis related to the public procurement; Develop government procurement capacity and professionalism.

Public procurement as a Percentage of GDP in Mongolia /2000-2010/

30.0

27.1
25.0

23.0

23.9

20.3
20.0

21.3 19.1 18.0 18.8

20.3

20.9 21.1 18.4

15.0

12.2
10.0

10.9 9.7

14.8 10.8 8.7 12.8 6.9 6.4

15.6

10.7

10.8

6.1

6.4

7.0

5.0

0.0
2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010

State owned industries

State budget

Total

e-Procurement in Mongolia
1. Web site: e-procurement.mn 2. Procurement Management and Monitoring Information System

3. e-Procurement System of Mongolia (ongoing project with South Korea assistance)

1. www.e-Procurement.mn

Government Procurement official web site was launched in 2006. Web site: www.e-procurement.mn Main functions:
Bidding announcement; Bidding results; Other information.

2. Procurement Management and Monitoring Information System

Procurement Management and Monitoring Information System was developed under World Bank assistance ($336,000) and launched in 2007. Web site: www.pmmis.e-procurement.mn Main functions:
Registration of all procurement plan of the budget administrators (procuring entities); Posting of bidding announcement and results by procuring entities; Preparation of various procurement reports; Collecting public procurement statistics.

3.e-Procurement System of Mongolia

The Project on Establishment of e-Procurement System in Mongolia started in October, 2010 (Phase 1). The cost of the Phase 1 (about US$ 4.2 million) will be funded by KOICA. Web site: www.meps.gov.mn /under development/ The Implementing Agency: PPD, MOF of Mongolia Design of the system is based on the KONEPS and modified to the environment and features of public procurement and other systems in Mongolia.

e-Procurement System

User management

e-Shopping mall

e-Bidding

- Portal site - User management

- e-Catalogue - e-Shopping mall

- Procurement plan - e-Bidding

e-Procurement System
Portal site
User management

Gateway to the sub system Managing system menu Bulletin board Q& A (Question & Answer)

User management
User registration Issuance of authentication certificate

e-Procurement System
e-Catalogue
e-Shopping mall

Register and code goods Entering Detailed goods information

e-Shopping mall
Register the unit price contract result Transmit the purchase order directly to the supplier Check the order on any commercialized goods and the delivery Check the purchasing history

e-Procurement System
e-Bidding
Bid announcement - procurement plan - invitation for bid and free download bidding documents Online bid submission Online bid opening Online bid evaluation Bidding result announcement and search

e-Bidding

Integration to Other Governance System

Government Integration System

Information, Communication, Technology, and Post Authority of Mongolia is establishing integration system of the all government systems from 2010 its still under development. Parliament of Mongolia planned to approve Law of Mongolia on e-Sign, Law of Mongolia on e-Documents in 2012.

Integration to Other e-Governance System

Standard connection interface for the eProcurement system is under development. e-Procurement system (Phase 1) connected with:

e-Tax system of the Mongolian Taxation Authority it provides access to see bidders tax payment status and other financial information. Commercial banks systems it allows to pay bid submit fee and to check bid securities of the bidders by internet.

Integrated Scheme of the e-Procurement System

Plan of the connection interface

AS-IS
NRA MOF NRA

TO-BE
SOA
Service Publish Service Find Service Bind MOF

NTA

PKI

NTA

PKI

ACA

Bank

ACA

FCCWA

NCA

FCCWA

Procurement Gateway (Registry/ Repository)

Bank

NCA

Police

Local government

Police

Local government

SOA : Service Orient Architecture

Future Plans

Future Plans of the e-Procurement System

Implementation plan of the e-Procurement system:

e-Shopping mall will be launched from March 2012 e-Bidding will be launched from January 2013 e-Procurement system will be launched completely from June 2013.

Future Plans of the e-Procurement System

Strengthen enabling legal environment of the e-Procurement System Upgrade e-Procurement system and implement the next phases:
More functionalities: e-payment, e-contracting system; Integration with more systems: civil and properties registration system of the State Registration Authority, etc; Application of the system to all public procurement.

Thank you for your attention