INFORMATION PACK Applying for jobs at NSW Maritime

Information Pack- NSW Maritime (updated July 2010)

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Table of contents Heading Steps to follow Merit selection Equal employment opportunity Qualifications check Probity in recruitment and selection About NSW Maritime Checklist *** Job specification Page number 3 4 5 6 7 9 12 13

*** This is where you will find the selection criteria

Information Pack- NSW Maritime (updated July 2010)

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1. Steps to follow
The following information is a guide to assist you in applying for vacant positions within NSW Maritime. The best way of applying for jobs with us is by following the following steps. 1. Carefully read the information package read the job specification and prepare your resume with details of your skills, education, relevant courses you have completed or current courses/study you are undertaking and employment history 2. Phone the Contact Officer for further information about the position or NSW Maritime functions. It is a good idea to write down any questions you may want to ask and note the replies. 3. Attach a covering letter. A short letter of introduction is a good way to create a positive first impression to the employer. It should clearly state the position number, title of position, your name, address and contact telephone numbers and how your skills and qualifications directly relate to the position. 4. Your claim for the position. The Selection Criteria are the knowledge, skills and experience required for the position. List all the selection criteria stated in the Job Specification and indicate under each one how your knowledge, skills and experience are related. Stress any achievements against the selection criteria. It is useful to also give examples that show how you meet the selection criteria. 5. Attach your Resume/Curriculum Vitae. The resume or curriculum vitae should include details of your skills, education and employment history. 6. Name of referees. Include the names and phone numbers of at least two referees who can comment on your work performance and provide personal references. At least one of your referees must be a direct supervisor 7. Send your application. Applications should be sent in time to reach the nominated address by the nominated closing date as shown in the advertisement. Applications may be submitted: a) on-line by accessing the jobs nsw website www.jobs.nsw.gov.au b) via email to recruitment@maritime.nsw.gov.au c) via mail to: Recruitment Officer NSW Maritime Locked Bag 5100 CAMPERDOWN NSW 1450

Information Pack- NSW Maritime (updated July 2010)

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2. Merit Selection
Selection and appointment to a vacant position is on the basis of merit. Merit is determined by the relevancy of your knowledge, skills and experience, qualifications, work performance and personal qualities to the performance of the position. The Selection Process All applications are acknowledged upon receipt following the closing date for the position. The selection committee meets to compile a shortlist of applicants who meet the selection criteria in the job specification Applicants which meet the selection criteria are called for interview Interviews take place. Second interviews/tests are held if required. Selection committee decision is made. Creation of eligibility list.* Recommendation is made to the Chief Executive for approval. Successful applicant is notified verbally and in writing. Unsuccessful applicants are notified in writing. * eligibility list is a list of applicants who, as well as the recommended applicant(s), have been assessed as suitable for the position by the selection committee, in order of their relative merit for the position. If the same or similar vacancy occurs within 12 months of the date of the advertisement, the position can be offered to people on the eligibility list. Being unsuccessful for a particular position is no reflection on the applicant personally. It means that in the selection committees judgement the successful applicant had the greatest depth of understanding and ability to perform that job compared to all other applicants. Unsuccessful applicants can contact the convenor of the selection committee to discuss their application and interview performance. Points raised by the convenor may help the applicant make better applications in the future and could highlight training and development needs. Please Note: In order to be appointed to a permanent position at NSW Maritime, you must: be an Australian citizen or have the status as a permanent resident in Australia; successfully pass a prescribed medical examination, to ascertain your fitness to carry out the required duties of the position; provide proof of identity (birth certificate or passport); pass a criminal record check before appointment to "sensitive" positions

Information Pack- NSW Maritime (updated July 2010)

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3. Equal Employment Opportunity

People who work for the NSW Public Sector are doing more than just a job-they are representing the Government. They are expected to behave fairly and correctly when carrying out their duties and in dealing with the public and fellow employees. Up until January 2008, applicants applying for jobs in the NSW Government were required to address Common Selection Criteria when applying for positions in the NSW Government. These were: equal employment opportunity (EEO) ethical practice ethnic affairs priorities statements (EAPS) occupational health and safety (OH&S)

Applicants no longer need to address the above criteria in their application, due to a reform of the State Governments recruitment process; however the principles behind equal employment opportunity, ethical practice, cultural diversity and occupational health and safety form the core NSW Public Sector values and form the basis of employment within the NSW Public Sector.

Information Pack- NSW Maritime (updated July 2010)

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4. Qualifications Check
If the position you are applying for requires that you have academic or professional qualifications, or if it is determined by the selection committee that your academic or professional qualifications are significant in the decision to appoint you, or you claim to possess qualifications that you believe are relevant to the position, these qualifications will need to be verified before you are appointed. This applies to qualifications issued by both Australian and overseas institutions. If you gained your qualifications overseas, you are responsible for providing formal evidence from a recognised Commonwealth or State body authorised to validate qualifications, that proves that your qualifications are equivalent to those required for the position. You must: Include a copy of your qualification(s) with your application and bring the original with you if selected for interview. Present the original awards, certificates or academic transcripts (certified by the issuing institution) when we request them. It is your responsibility to provide all relevant documentation relating to your qualifications and any proof you may have that may verify that your qualifications are genuine and are equivalent to those required for the position. If your qualifications are from overseas, you must present the original Commonwealth or State recognition of them and the Australian qualification they equate to. Applicants selected for interview will be required to complete a Verification of Academic and Professional Qualifications Declaration. This form will be provided to you at the time of interview. Appointment will be subject to the verification of qualifications and if you are found to have made false claims regarding your qualifications, you may be dismissed and/or face prosecution for any relevant offence and/or other legal action.

Information Pack- NSW Maritime (updated July 2010)

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5. Probity in recruitment and selection

NSW Maritime expects that recruitment and selection will be conducted on the basis of the principle of merit. This means that the recruitment and selection process is designed so that the person whose knowledge, skills, experience, work performance, qualifications and personal experience best fits the criteria for the position will be selected. In order to achieve an outcome consistent with merit, probity is an essential part of recruitment and selection. Probity in this regard refers to proper and ethical conduct. The principles of merit and probity means that the following features are built in to our recruitment and selection procedures: 1. All applications received by the deadline will be considered on their merits by the selection panel. 2. The selection panel will be composed of at least three people, including at least one man and one woman and one person who is independent of the Division where the position is located. This person may be from another Government agency. 3. Selection panel members will sign a declaration to assure that they do not have a conflict of interest with the proceedings, that is, they do not have a personal or financial connection with each other or with any of the applicants for the position. 4. The selection panel will identify how each applicant meets or does not meet the criteria for the position. 5. Those selected for interview will generally have demonstrated in their applications that they have met the selection criteria. 6. A minimum of three working days notice will be given to applicants who have been selected for interview. 7. All applicants who are interviewed will be asked the same questions and will be given a fair opportunity to respond. 8. Applicants who request the assistance of hearing or language interpreters, or disability access, will be accommodated. 9. Selection panel members will keep confidential all matters concerned with the selection process. 10. The selection panel will document its reasons for selecting the successful applicant or not selecting each of the other applicants called for interview. A member of the selection panel who does not agree with the majority decision of the panel may prepare a minority or dissenting report, which is sent to the Manager Human Resources. The points above are a general outline only of how the recruitment and selection process should operate. If you have any concerns about any of these processes, or a related matter concerning a recruitment and selection process in which you were or are involved, or of which you have some informed knowledge, you should contact the Manager Human Resources on telephone 02 9563 8628 and provide detail of your concerns. If you are an unsuccessful applicant for a position and your concern is about the outcome of the process, you may have a right to appeal to the Government and Related Employees Appeals Tribunal (GREAT).

Information Pack- NSW Maritime (updated July 2010)

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It is not possible to be specific about how your matter will be handled, since this depends on the nature of those concerns. You can be assured however that your complaint, if made in good faith, will be taken seriously. Frivolous or vexatious complaints may be subject to disciplinary action if they are made by a member of staff.

Information Pack- NSW Maritime (updated July 2010)

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6. General Information
History The NSW Maritime is connected with a maritime history that can be traced back to 1811 when the first harbour master was appointed to control the port of Sydney. In 1901 the Sydney Harbour Trust was formed to take over the privately owned wharfage for the special purpose of controlling, administering and developing the port of Sydney. This left the supervision of the other ports of the State in the hands of the Department of Navigation, NSW, which was also responsible for the State's navigation laws and the pilotage services at all ports. These arrangements continued until 1936, when the Maritime Services Board of NSW commenced operations. The MSB had responsibility for all the ports of NSW (with the exception of Port Kembla) and the exercise of the general powers of a navigation, pilotage and conservancy agency with jurisdiction over all navigable waters in the state. The administration of Port Kembla was transferred to the MSB in 1948 from the Public Works Department. A Waterways Management Division was established in 1984. From 30 June 1995, the MSB and its four subsidiary authorities were abolished under the Port Corporatisation and Waterways Management Act 1995. This resulted in the dissolution of the Maritime Services Board of NSW on Friday 30 June 1995 and the emergence of independent port corporations for Newcastle, Port Kembla and Sydney.

What we do The Chief Executive reports and is responsible to the NSW Minister for Ports and Waterways. NSW Maritimes purpose is to provide safe and sustainable ports and waterways in NSW. This is being achieved through enhancing a strong safety culture across all maritime activities in NSW and by taking the initiative to protect the environment. NSW Maritime is also responsible for the appropriate development and use of wetland areas in Sydney Harbour, Botany Bay, Newcastle and Port Kembla. NSW Maritime's principal objectives are to: provide for the safe navigation of recreational and commercial vessels; provide safe ports, also secure against terrorist attack;
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Information Pack- NSW Maritime (updated July 2010)

provide for the protection of the environment in State waters; and managed vested maritime properties.

In pursuit of these objectives, NSW Maritime works towards a number of results for the community, including: ports to support a growing economy; safe and sustainable waterways; and improved infrastructure and access to waterways

NSW Maritime employs about 350 people in a range of disciplines including engineers, town planners, mariners, lawyers, ships surveyors, ports and shipping experts, environmental service officers, information technology, and a full range of expert administration, boating service officers, customer service officers and support staff. We manage a portfolio of maritime related properties and use design teams to promote maritime precincts around Sydney Harbour. We have offices in 26 locations around the State. If you are passionate about the waterways of NSW and have skills and experience to help us in our work, please consider NSW Maritime could be the place for you. .

Our Stakeholders The Minister and the New South Wales Government on behalf of the community. People wishing to be protected from hazardous and/or annoying activities and pursuits undertaken by vessels on the waterways. Commonwealth, State and Local Government agencies involved in the management of the State's waterways. NSW Department of Transport, Sydney Ports Corporation, Newcastle Port Corporation, Port Kembla Port Corporation. Recreational Clubs, Industry Associations and Groups. State Emergency Services and Water Police and Volunteer Rescue Organisations including the Volunteer Marine Rescue Council of NSW, Australian Volunteer Coast Guard, Royal Volunteer Coastal Patrol, Volunteer Rescue Association, Surf Life Saving NSW. Employees of NSW Maritime.

Our Clients The community and all users of the State's waterways for navigation purposes. Owners and occupiers of moorings.
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Information Pack- NSW Maritime (updated July 2010)

Owners and tenants of marinas, wharves and jetties. Users of land and property concerning the foreshores of Sydney Harbour, Botany Bay, Newcastle and Port Kembla.

For more information on NSW Maritime and to view its Staff Code of Conduct and Ethics, please visit NSW Maritimes website at www.maritime.nsw.gov.au.

Information Pack- NSW Maritime (updated July 2010)

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7. Checklist
Have you read the information pack?

Have you spoken to the contact person?

Have you assessed your skills, knowledge and experience against the selection criteria to check if you are suitable for the job?

Have you written your covering letter?

Have you updated your CV?

Have you written your response to the selection criteria?

Have you sent your application before so that it reaches the recruitment officer on or before the closing date?

Did you include your covering letter, CV and response to the selection criteria?

If you have any further questions, please give the recruitment team a call on 02 9563 8747

Information Pack- NSW Maritime (updated July 2010)

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8. Job specification
JOB SPECIFICATION

POSITION IDENTIFICATION TITLE: LEVEL: LOCATION: Policy and Projects Officer Maritime Officer Level MA 14 Business Reform and Projects Branch Maritime Operations Division

1.

PURPOSE OF POSITION

Contribute to the achievement of NSW Maritimes objectives by developing and reviewing policies, procedures, guidelines, reports and submissions relating to recreational boating matters taking into account the views of customers, relevant organisations and other stakeholders ensuring legislative compliance, timeliness, non-ambiguity and customer orientation. Undertake projects on a range of matters as directed by Principal Policy and Projects Officer. Provide advice to Maritime Operations Division managers and staff as well as to clients on the above.

2. A.

ORGANISATIONAL RELATIONSHIPS Position title of supervisor Principal Policy and Projects Officer

B.

Position titles which also report to supervisor above Research Officer Assistant Research Officer

C.

Title of positions that report to this position Nil

3.

ORGANISATIONAL ENVIRONMENT (click on Organisational Environment to access information)

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4. A.

NATURE AND SCOPE OF POSITION WORK PERFORMED

The focus of this position is on both projects and policy development and contributes to the Maritime Operations Division being a value adding, best practice service provider. The position works closely with the Principal Policy and Projects Officer and the Research Officer as an integral member of the Policy and Projects Branch. The key functions of the position are: Firstly, the research, development, review and provision of advice on policies and procedures relating to recreational boating matters ensuring legislative compliance, timeliness, non-ambiguity and customer orientation. This includes; reviewing and/or developing policies, procedures and guidelines as a result of requests by the Principal Policy and Projects Officer; developing implementation timeframe; seeking amendments to legislation as required;, establishing and maintaining a database of policies, procedures and guidelines; providing written advice to relevant organisations/user groups; providing advice and interpretation on current policy relating to recreational boating matters, ensuring uniformity, timeliness and customer focus; developing business plans, strategies and business cases. The position provides general guidance and support for the Research Officer and channels daily workflow. Secondly as directed, investigate emerging issues and trends and formulate options for consideration by the Principal Policy and Projects Officer, ensuring that all relevant aspects have been taken into consideration. Thirdly, prepare reports and submissions for the Manager Policy and Business Reform on matters generally relating to recreational boating, ensuring timeliness, accuracy, legislative compliance and that the matters have been adequately addressed. This includes preparation of papers, and PowerPoint presentations on recreational boating issues for the General Manager and Principal Policy and Projects Officer. The fourth main responsibility is to undertake a wide range of projects as directed by the Principal Policy and Projects Officer, ensuring their proper and successful completion within the specified timeframe and to budget. Within the policy management framework, liaise with key stakeholders to integrate their views so as to gain broad acceptance of projects and strategies and to establish agreements and auditing mechanisms. The fifth main responsibility is to critically analyse and draft responses to government policies, plans and strategies that have an impact on the Maritime Operations Division and/or its clients, including, but not limited to, Cabinet proposals of other agencies and their implications for the Maritime Operations Division. Also, draft responses to complex correspondence, Ministerial representations, Briefing Notes and Parliamentary Questions. The occupant of the position also: develops and maintains effective and productive relationships with internal and external stakeholders, including liaison with other government agencies, private sector and community groups; represents NSW Maritime on interdepartmental policy and operational committees; prepares and presents material on recreational boating issues at courses, conferences and seminars; provides advice and
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assistance to ensure continual development of other staff (eg Research Officer); contributes to business plans and strategies (such as boating plans and recreational boating strategies). B. CHALLENGES/PROBLEM SOLVING

The major challenge is to critically analyse and evaluate issues and make sound judgements usually within tight timeframes as to the overall needs of NSW Maritime, ensuring that policy reflects Public Sector Guidelines without impinging legislative, commercial and operational requirements. A further challenge is effectively managing projects ensuring timeframes and budgets are met. Maintaining up to date knowledge of current recreational boating legislation, policy and procedures as well as changing legislative requirements and national issues that could impinge on this jurisdiction. C. COMMUNICATION

Internal communication is with the immediate work group as an integral team member; with senior management when providing advice and with Regional Managers, supervisors and staff when undertaking research, and when preparing policy and procedures. External communication entails liaison within both the public and private sector, on issues of common interest. D. DECISION MAKING

The occupant evaluates issues, critically analyses research, assesses operational requirements and makes sound recommendations concerning policies and procedures, usually within tight timeframes. The occupant also: plans and coordinates policy and/or operational projects; and determines work methods and priorities (ensuring time frames determined are achieved). The position has day to day independence in determining work methods and reports to the Principal Policy and Projects Officer on the status of activities compared to agreed program deadlines and discussing potential issues and problems. E. 1. KEY ACCOUNTABILITIES Research, develop and review policies, procedures and guidelines on both operational and non-operational matters relating to recreational boating applying sound judgement and ensuring legislative compliance, timeliness, non-ambiguity and customer orientation. Critically assess and evaluate the various aspects of policy development and proposed changes, ensuring consistency with legislative requirements and the business context of NSW Maritime and recommend the appropriate course of action to the Principal Policy and Projects Officer.
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2.

Information Pack- NSW Maritime (updated July 2010)

3.

Provide expert advice on policy, including interpretation thereof ensuring timeliness, uniformity, accuracy and customer focus. As directed, investigate emerging issues and formulate options for consideration by the Principal Policy and Projects Officer ensuring that all relevant aspects have been taken into consideration. Prepare reports and submissions on matters within the ambit of the Division ensuring timeliness, accuracy, legislative compliance and that all matters have been adequately addressed. Undertake projects as directed by the Principal Policy and Projects Officer, ensuring their proper and successful completion within the agreed timeframe and to budget. Critically analyse, report and recommend on government policies, plans and strategies that have an impact on NSW Maritime. Liaise with Government agencies and the private sector on matters of common interest ensuring customer orientation. Prepare and present material and sessions at internally organised training courses, conference and seminars ensuring compliance with policy and customer orientation.

4.

5.

6.

7.

8.

9.

10. Represent the Division on inter-departmental policy and operational committees ensuring that the Divisions interests are considered. 11. OHS accountabilities Participate in the continual improvement of workplace health and safety, by complying with OH&S legislation and with NSW Maritimes OHS and Workers Compensation policies and procedures. Actively support NSW Maritimes OHS &Injury Management initiatives including participating in OHS risk management and consultation activities, training programs, and observing safe workplace rules and procedures Reporting health and safety hazards to managers and supervisors.

5.

SELECTION CRITERIA Sound knowledge of the range of recreational boating issues including marine safety, environment, and products and services dealt with by NSW Maritime. Demonstrated experience in the development and administration of policy and projects, particularly in the areas of research, analysis, formulation, interpretation and evaluation. Tertiary qualifications in a relevant discipline or commensurate experience acceptable to NSW Maritime.

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A sound understanding of the Parliamentary process together with experience in preparing legislative change, including regulatory impact statements High level communication and interpersonal skills. Excellent project management skills together with demonstrated experience in successfully undertaking projects. Demonstrated conceptual, analytical and problem solving skills. Ability to work independently and accurately and function as a member of a team. Computer literacy together with experience in using PC based software packages. Proven ability to work within tight timeframes and under pressure.

Information Pack- NSW Maritime (updated July 2010)

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