Communication And Its Main Points Communication:

" The term 'Communication' has been derived from the Latin word 'communis' that means 'common'. Thus 'to communicate' means 'to make common' or 'to make known'. This act of making common and known is carried out through exchange of thoughts, ideas or the like. The exchange of thoughts and ideas can be had by gestures, signs, signals, speech or writing. People are said to be in communication when they discuss some matter, or when they talk on telephone, or when they exchange information through letters. Basically, communication is sharing information, whether in writing or orally (nonverbally and verbally). Non-verbal communication is the act of speaking without using words. Examples of this include facial gestures (smiling, frowning), body language (arms crossed, giving someone the "finger", legs shaking resembling nervousness, sitting upright giving someone their full attention), and the impression you give to others with your appearance (dress, body image, body odor). Also, the tone of your voice can be expressed non-verbally. For instance, if you are saying one thing, but your tone of voice is saying another, then that reflects how you are truly feeling without speaking a word about it (yelling and crying while saying your okay). Verbal communication is the act of speaking by using words. Examples of this include using different forms of language (i.e., written, voice, sign language). This form of communication can be taken for granted such as saying regretful things and opening your mouth before thinking about what you are saying. Several components of Communication: The context is the setting in which it takes place, for example, a personal conversation of a public speech. The climate is the feeling or tone of the communication. The source is the sender of the message, who goes through an encoding process of translating his or her idea into language the other person will understand.

The message can be verbal, nonverbal, or even mental. The channel is the means by which the message is sent. The feedback loop occurs when the sender invites responses to the message. The receiver goes through a decoding process of translating the message into his or her experience. Interference may occur from physical or psychological distractions. Timing can affect the communication process.

Importance of Communication in Managing People and Organizations

Communication is a central activity in most human and organizational activities. Communication is one of the important topics of organization behavior. Effective communication is a prerequisite for implementing organizational strategies as well as for managing day to day activities through people. Managers spend more than three fourths of their time in communicating exchanging information. Communication is found to make the biggest relative contribution to the effectiveness of managers. Or in other words, good communicators are more likely to be adjudged as effective managers (followers voluntarily listen to them and carry out instructions). But is communication the reason and solution to all problems in the world? Certainly not, other issues like motivation, decision making, stress, organizational structure, etc. can also contribute to problems and therefore can be solutions to problems. But, it is to be stated that communication is a central activity in most human and organizational activities. GRAPHICALLY COMMUNICATION CAN BE SHOWN AS

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DEFINITIONS OF COMMUNICATION
I. Communication is the activity of conveying meaningful information. Communication requires a sender, a message, and an intended recipient, although the receiver need not be present or aware of the sender's intent to communicate at the time of communication; thus communication can occur across vast distances in time and space. Communication requires that the communicating parties share an area of communicative commonality. The

communication process is complete once the receiver has understood the message of the sender. http://en.wikipedia.org/wiki/Communication II.Communication the act or process of communicating; fact of being communicated. the imparting or interchange of thoughts, opinions, or information by speech, writing, or signs. something imparted, interchanged, or transmitted. a document or message imparting news, views, information, etc. passage, or an opportunity or means of passage, between places.

http://dictionary.reference.com/browse/communication I. The term 'Communication' has been derived from the Latin word 'communis' that means 'common'. Thus 'to communicate' means 'to make common' or 'to make known'. This act of making common and known is carried out through exchange of thoughts, ideas or the like. The exchange of thoughts and ideas can be had by gestures, signs, signals, speech or writing. People are said to be in communication when they discuss some matter, or when they talk on telephone, or when they exchange information through letters. Basically, communication is sharing information, whether in writing or orally. http://wiki.answers.com/Q/What_is_communication II.Communication can best be summarized as the transmission of a message from a sender to a receiver in an understandable manner. http://web.njit.edu/~lipuma/352comproc/comproc.htm III.Communication is the exchange and flow of information and ideas from one person to another; it involves a sender transmitting an idea, information, or feeling to a receiver. Effective communication occurs only if the receiver understands the exact information or idea that the sender intended to transmit. Many of the problems that occur in an organization are the either the direct

result of people failing to communicate and/or processes, which leads to confusion and can cause good plans to fail. http://www.nwlink.com/~donclark/leader/leadcom.html IV.The root of the word communication in Latin is communicare, which means to share, or to make common. Communication is defined as the process of understanding and sharing meaning. http://www.flatworldknowledge.com/pub/business-communicationsuccess/70069#ftn.fwk-mclean-fn01_008 V.Communication is neither transmission of message nor message itself. It is the mutual exchange of understanding, originating with the receiver. http://www.managementstudyguide.com/business_communication.htm VI.Communication is the act of conveying a message to another. Talking is the most common form of communication. However there are also non-verbal communication methods such as facial expressions and body language. http://answers.ask.com/Reference/Dictionaries/what_is_human_communication VII.Two-way process of reaching mutual understanding, in which participants not only exchange (encode-decode) information but also create and share meaning. http://www.businessdictionary.com/definition/communication.html VIII.Definitions Of Human Communication Because of the complex nature of communication, there are several ways to define it. According to a common concept in several definitions reviewed by Dance, communication is a verbal process by which we understand others and reduce uncertainty through the use of symbols. The working definition of communication for this text is shared meaning between two or more individuals using a symbol system. When individuals communicate with each other, they create a chance for shared meaning.

Each individual's meaning is made up of experiences, training, and background. When there is similarity of experience, training and background, there is a greater chance for successful communication.

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REFERENCES: http://en.wikipedia.org/wiki/Communication http://dictionary.reference.com/browse/communication http://wiki.answers.com/Q/What_is_communication http://web.njit.edu/~lipuma/352comproc/comproc.htm http://www.nwlink.com/~donclark/leader/leadcom.html http://www.flatworldknowledge.com/pub/business-communicationsuccess/70069#ftn.fwk-mclean-fn01_008 http://www.managementstudyguide.com/business_communication.htm

 http://answers.ask.com/Reference/Dictionaries/what_is_human_communication http://www.businessdictionary.com/definition/communication.html http://roxbury.net/booksites/hc/lic.html