1.

6 SCHOOL PREFECTS AND FORM PREFECTS

Duties

Prefects work with and for the school community to ensure the smooth running of different aspects of the school day. They are divided into two groups: school and form prefects. Each group has different roles: School Prefect The role of the School Prefect is well established and in addition to the public duties mentioned above School Prefects have an essential role in the day to day running of the school. Although they are perhaps most visible in the Dining Hall, their other duties, particularly in the library are also very important. They must be able to command the respect of pupils, including their peers and to exercise their authority in a responsible manner. They should be prepared to be proactive and consider themselves prefects at all times, not just on their designated duty slot. They MUST therefore be: Reliable Conscientious Authoritative (this can be calmly done..) Polite Form Prefect The Form Prefect is attached to a form in Yrs 7-10 and will take on a peer tutor role. The prefect will be expected to play a significant role in the life of the form. As well as routine duties such as checking homework diaries and getting to know members of the form by regular meetings with the group they have to organise presentations and activities, arrange an end of term assembly and more recently they have been trying to deliver some thinking skills ideas to their groups. Several Form Prefects have also been present at the Parents Evening of their group, have gone to Broadstone Warren and this year accompanied the Year 8 camp over Easter. They need to work well with the pupils in their Form and also to work with the Form Tutor. They need to have many skills but in particular because of their link to a particular form they MUST be:

help with the running of Chapel and Junior Assembly monitor the Tuck Shop at Morning Break monitor behaviour in the library at morning break run the lunch queue and monitor behaviour in the lunch hall during lunch break monitor behaviour in the library during the lunch break assist with the collection of lost property conduct tours of the school for prospective parents and guests assist at school functions

Reviewed & Updated Aug 08

Reliable Conscientious Approachable Able to relate well to Staff and Pupils. Form prefects are assigned to a specific form to: help form tutors with administrative duties help form tutors with pastoral issues organise activities and presentations within their form conduct tours of the school for prospective parents and guests assist at school functions

Selection Process The process begins at the end of the Spring Term/beginning of the Summer Term. As the prefectorial body works with and for the whole school community, nominations for selection are sought from a wide range of staff and students. Initially nominations are requested from the following bodies/individuals: Heads of House Form Tutors The current prefects Lower and Upper Sixth Form, via discussion with tutors in form period

Students in the Lower Sixth are also asked to nominate themselves, indicating a preference for being either a school prefect or a form prefect (or indeed either), should they be selected. Every student nominated at this stage is placed on a long list, which is circulated to all staff. Staff are asked to comment on the suitability (or otherwise) of each nominee using a rudimentary voting system and this information is then used to arrange the long list in order of suitability. During the selection process, consideration is given to the following criteria (in no particular order): reliability, maturity, organisational skills, punctuality, availability, disciplinary record, participation in extra-curricular activities, interpersonal skills, role/standing within their peer group. The long list is then discussed by the Headmaster and the SMT, as a result of which prefects are duly selected. Following the selection of the prefects, consideration is given by the Headmaster, after consultation with the Master-in-charge-of-Prefects, ERC, and the Head of Lower School, as to the suitability of each prefect for the role of school prefect or form prefect. The newly appointed prefects carry out their duties after AS study leave. The Head Boy and senior prefects are also chosen by the Headmaster during this time. Senior Reviewed & Updated Aug 08

prefects play an important role in the day to day organisation and monitoring of other prefects. Prefects are confirmed in post during the first assembly of the following Autumn Term. Training Whilst the training of prefects is seen as an on-going process, a day is set aside after the Summer Half Term holiday to pre-empt any issues that newly appointed prefects might face and to offer guidance in executing their new duties. To avoid a potential split between the school and form prefects, all prefects receive the same training so that a mutual understanding exists of the various roles and requirements and a sense of team is established. A typical training day covers the following issues: An outline of day-to-day duties and potential issues Listening skills/dealing with pastoral issues Team-building and lateral thinking exercises Case studies covering a variety of scenarios experienced by prefects

To reinforce the idea that prefects work with and for the whole school community, a number of staff are asked to be involved in the day and to run activities.

Reviewed & Updated Aug 08