Network Installation Only: Create a folder on the server

Share the eDocs folder on the Server if needed. 1. From a workstation, create a folder named eDocs on the file server: If the server in on the HQ domain then create the folder on the Common drive S: If the server is still on the Offshore (LTO) domain, if the folder does not already exist, create it on an existing drive. 2. Right Click on the eDocs folder and select Sharing from the menu. The eDocs Properties screen will be displayed: Select Share this folder option. 3. If not already populated enter eDocs as the Share name. Leave all other item on the screen as is. 4. Select Permissions button. From the Permissions screen. If Name is not already populated with Everyone group then add Everyone group to the Name list and remove all other groups and users. 5. Select Read option in the Permissions section as the only option selected. 6. Select Apply then OK on the eDocs Permissions screen. 7. Select Apply then OK on the eDocs Properties screen.

Network Installation Only: Copy the eDocs CD to the eDocs folder on the Server.

Copy eDocs CD content to Server Insert the eDocs CD into a workstation CD Drive. Select eDocs Server Install from the eDocs menu.

Make sure to change the default C:\eDocs path to the appropriate value: S:\eDocs for instance. Click the Next button. The CD copying will begin.

Note: CD copying can take up to 30mn depending on network speed and traffic. Please be patient.

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Network and Local Installations: Install Acrobat Reader 8 and eDocs CD Key

If you are not on the HQ domain (LGSF or migrated Rig), this requires Local Administrator rights. After inserting the eDocs CD-ROM the menu screen will open.

Network Install: Go to the system folder under shared eDocs folder (S:\eDocs\system for instance) and double click on start.exe to show the above menu.

If you do not have Acrobat 8.0 reader, install Acrobat Reader 8 first. When prompted, do select Acrobat Reader 8.0 as your Default Reader Then install the CD Key that has been sent to the Rig Manager. If you need it, select Request CD Key
Note: be patient, the CD Key Install screen may take a while to pop up

Shortcut to the eDocs CD The shortcut will be created automatically and point to the server in case of network installation.

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Introduction to eDocs

2 versions of eDocs: Online: no login required to view documents, contains the latest approved versions. CD-ROM: no login required, but key must be installed. Distributed to rigs and to subscribers. Start the eDocs CD:

The CD contains a subset of the online version. Use the CD when connection to the Intranet is slow or not available.

Refer to the installation instructions for the setup. Then use the shortcut installed on the desktop.

Select Yes when prompted to allow the CD to run active content.

You may have to Click at the top of the eDocs window in IE to Allow Blocked Content Problem Viewing PDF: Open Acrobat. Go to Edit > Preferences > Select Internet Category, and make sure Display PDF in browser is not selected.

Finding documents: eDocs provides 2 ways of retrieving the information: The Navigation The Search The navigation offers multiple path to access a document: By Category (Maintenance, Procurement, etc) By Type (Manual, Policy / Procedure, etc) By Location (Rig, Unit, etc) Tips for the search: A Star '*' can be used to find similar matches (ex., "Vacation*" matches Vacation or Vacations) If you use a string, the search will return documents matching exactly that string (see further below for details) If you want to find document that match the search words, regardless of the order of the words, separate the words with AND If you want to find document that match any of the search words, separate the words with OR
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Installing and Using eDocs

Searching eDocs

Company Management System: Link to the CMS manual is immediately available on home page, to the left.

Core Manuals for Rigs: Links to the core manual are immediately available on home page, to the right.

Finding Incident Reporting using the navigation: If you are looking for the incident reporting policy, from the eDocs home page go to: Core Manuals Rig > HSE And open the manual (only one in this case) Click on the Table Of Contents and find the relevant section.

You may also search inside the document: type Ctrl+F and type the search string:

Installing and Using eDocs

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Searching eDocs

Finding Incident Reporting using the eDocs search: Enter the search criteria at the top for the online version, or at the bottom for the CD version.

eDocs Online Search: In this case, we have 21 matches for incident reporting using the online search. We know that we are looking for HSE Policies and Procedures (HSE-PP), the relevant link is in the middle. Note: When you use the search, you will probably have to open several matches before you find the relevant document.

eDocs CD Search: The CD search is slightly different from the Online one: it will typically return more matches, because it ignores liaison words and signs in the documents such as: for, the, at, of, s, ,. The CD search will also retrieve the eDocs pages that contain the searched words (the blue file name to the right will be like web/pagenumber.html , for instance web/vdunitdb2ab.html)

Installing and Using eDocs

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Searching eDocs

Finding THINK planning process using the navigation: Same as above (Core Manuals Rig > HSE ) , search for THINK once the document is opened.

Finding THINK planning process using the search: Note: the search will probably not be very relevant in this case as Think is a very common word: over 200 matches with eDocs on-line.

Think Planning Process returns 41 matches. Look for matches that contain HSE.

Finding the FOCUS process using the search: FOCUS process: both in CMS and HSE. Navigation: same as previous. Search: Focus matches. process returns 15

Installing and Using eDocs

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Searching eDocs

Retrieving Individual Policies The Online version is a PDF of the whole manual, made of multiple policies. Some individual policies are also available as standalone PDF files, and are accessible through a different navigation: Go to document by category, HQS > HQS-HSE-PP-01.

Installing and Using eDocs

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