Event of PMI Switzerland Chapter - Geneva

Project Manager Business Analyst

Project Manager and Business Analyst. Allies or Ennemies?

Marc Bonnemains
MSc, MBA, PhD, PMP Self-taught Expert http://ca.linkedin.com/in/marcbonnemains http://www.viadeo.com/fr/profile/marc.bonnemains

PMI presentation Geneva BA&PM - PMI

Event of PMI Switzerland Chapter - Geneva

Project Role Definition

Project Manager (PM)

Role not Title

The person assigned by the performing organization to achieve the project objectives . (PMI, PMBok, Fourth ed.)

Business Analyst (BA)

A business analyst works as a liaison among stakeholders in order to understand the structure, policies, and operations of an organization, and to recommend solutions that enable the organization to archieve its goals . (IIBA)

In summary
PM is accountable to delivery solution through project management BA is accountable to define value

Dec. 8 , 2011

Copyright 2011 Marc Bonnemains

Event of PMI Switzerland Chapter - Geneva

Context
New Paradigm in Project Management
Project success = (on time + on budget + on quality) x business value Changing Views of Project Management

News Factors
Hight Complexification and Uncertainty Model-Driven Engineering (MDE) Business Process Management (BPM) Value Management (VM) Corporate Social Responsibility (CSR)
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Event of PMI Switzerland Chapter - Geneva

Context
New Paradigm in Project Management

Source: Value-Driven Project Management by Harold Kerzner,Frank P. Saladis, 2007

Dec. 8 , 2011

Copyright 2011 Marc Bonnemains

Event of PMI Switzerland Chapter - Geneva

Business Analyst - Who is he ?

Not New!
Mediator or the bridge between technology and the business Historically, known as
Business Consultant Management Consultant System Analyst Change Manager Business System Analyst Systems Analyst Data Analyst Product Managers Enterprise Analyst Product Owner Entreprise Analyst Business Architects Requirements engineers

But today!
We assiste at the professonalization thru IIBA

Dec. 8 , 2011

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Event of PMI Switzerland Chapter - Geneva

Business Analyst
Requirements

- What is he doing?

Business Requirements, Stakeholder Requirements, Solution Requirements, Transition Requirements

Facilitator
Mediator or the bridge between the Technical and Business end of stakeholders

Communication
BA Communication Plan

Risks
BA Risks Management Plan

Dec. 8 , 2011

Copyright 2011 Marc Bonnemains

Event of PMI Switzerland Chapter - Geneva

Implications of The Two Roles

Having two roles naturally creates divisions, conflict, competition And Fears

PM Fear about BA
BA collecting requirements without effective coordination, facilitation, or realistic deadline BA will create unrealistic expectations with stakeholders PM left out of the loop on critical meetings and conversation with sponsors and stakeholders BA dont have functional or technical knowledge to articulate requirements correctly

BA Fear about PM
PM is unwilling to fully investigate and analyse stakeholder needs PM doesnt understand the complexity of defining, analysing, and managing requirements PM sees the BA as an asistant PM moves after the end of the project, but BA stays and lives with the consequences
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Event of PMI Switzerland Chapter - Geneva

The 3 Cs for an Effective Partnership

Clear Roles and Responsabilities
RACI

Commitment to Open Communication

Communication Channels: Business Domain vs. Project

Collaboration Based on Mutual Trust, Need, and Respect

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Event of PMI Switzerland Chapter - Geneva

Key Areas of Overlapping Responsabilities

Scope Project Scope Solution Scope
Solution Scope

Requirements Collect Requirements

Requirements Mgmt Plan Tracing Requirements Documenting Requirements

Communications Communications Mgmt

BA Communication Mgmt

Risks Risks Mgmt

BA Risks Mgmt

Stakeholder Mgmt
Stakeholder Indentification BA Communication Plan
PMBok components BABok components
Dec. 8 , 2011 Copyright 2011 Marc Bonnemains

Event of PMI Switzerland Chapter - Geneva

Books of Knowledges
9 knowledge areas in 5 main processes 6 knowledge areas

Source : www.pmi.org

Source : www.th eiiba.org

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Event of PMI Switzerland Chapter - Geneva

PMBok and BABok Compared

It is a mapping between PMBok and BABok Knowledge Areas

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Conclusions
PMBok main focus is on project parameters BABok main focus is on solution parameters PMBok is not explicit about eliciting, analysing and documentating requirements BABok is not explicit about all project management activities

The PMBok and the BABok together are excellent PM and BA are necessary to archive project business value

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Event of PMI Switzerland Chapter - Geneva

PM and BA Crossroads
Relationship between PM and BA responsibilities

Source : Darya Duma et Max Locke, Procept Associates Ltd. Dec. 8 , 2011 Copyright 2011 Marc Bonnemains

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PM and BA Working Togerther

Lessons Lessons Learned Learned

Source: Adapted from International Institut of Business Analyst, 2011

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Project Management: BAs Perspective

Dec. 8 , 2011

Source: AoteaStudios, 2010 15 Copyright 2011 Marc Bonnemains

Event of PMI Switzerland Chapter - Geneva

(P) PMBok process (B) BABok process

PMBok and BABok Processes

It is an interpretation of how both BOKs tasks correlate to each other

Dec. 8 , 2011

Source: Adapted from www.PMRoadTrip.com, 2011 16 Copyright 2011 Marc Bonnemains

Event of PMI Switzerland Chapter - Geneva

(P) PMBok process (B) BABok process

PMBok and BABok Processes

It is an interpretation of how both BOK tasks correlate to each other

Dec. 8 , 2011

Source: Adapted from www.PMRoadTrip.com, 2011 17 Copyright 2011 Marc Bonnemains

Event of PMI Switzerland Chapter - Geneva

(P) PMBok process (B) BABok process

PMBok and BABok Processes

It is an interpretation of how both BOK tasks correlate to each other

Dec. 8 , 2011

Source: Adapted from www.PMRoadTrip.com, 2011 18 Copyright 2011 Marc Bonnemains

Event of PMI Switzerland Chapter - Geneva

Ressources aditionnelles - Bibliography

Business Analyst, from iiba Web site: www.theiiba.org Casing Out the Problem By Steve Blais, PMP, from allPM.com Web site: http://www.allpm.com/modules.php?op=modload&name=News&file=article&sid =1720&mode=thread&order=0&thold=0 Why Does a Project Need a Project Manager and a Business Analyst? by Barbara Carkenord, PMP, from allPM.com Web site: http://www.allpm.com/modules.php?op=modload&name=News&file=article&sid =1517&mode=thread&order=0&thold=0 The Business Analyst: The Pivotal IT Role of The Futur By Kathleen B. Hass, PMP a white paper, Management Concepts http://www.slideshare.net/thumbarger/2008-business-analyst-the-pivotal-roleof-the-future-2 Integrating Project Management and Business Analysis By Jamal Moustafaev, BBA, MBA, PMP, Thinktank Consulting http://www.slideshare.net/thumbarger/2008business-analyst-the-pivotal-role-of-the-future-2 The New Methodology. By Fowler, M. from martinfowler.com Web site: http://www.martinfowler.com/articles/newMethodology.html The Pivotal Role of the Business Analyst in a Service-Oriented World, from theiiba Web site: download.theiiba.org/files/May-1-2006OFFICIALFINALWhitepaper.pdf

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Event of PMI Switzerland Chapter - Geneva

Ressources aditionnelles - Bibliography

Project scope and requirements by Sarath Sasikumar, PMP and Mahindra Satyam, CBAP, http://www.slideshare.net/tictactoe123/project-scope-and-requirementsmanagement PM and BA Collaboration at RTP IIBA Chapter, 2008 by Razvan Radulian http://www.why-what-how.com/library/presentations/ColaborationPMandBARazvanRadulian-RTPIIBA-2008.pdf The Business Analyst/Project Manager: A New Partnership for Managing Complexity and Uncertainty by Robert K. Wysocki, John Wiley and Sons, 2010

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