All system generate doc. Nos. to be based on fo code.

STATUS (1 FO, 2 Printing, 3 AO, 4 SO, 5 LOCK)

INVENTORY screens
DA Rake Handling Rake Distribution Rcpt against rake distribution MDA Mda receipt Sto receipt (wrr) RO STO LC STDN/ PV/ Damaged Material Decl. * Delete # New field

Dispatch Advice Header 1. 2. 3. 4. 5. 6. 7. 8. 9. DA_NO DA_DT RKPT_CD PLANT_CD PORT_CD WH_CD FREIGHT STATUS STATUS_DT

# (It should be taken from RKPT table) (1 FO, 2 AO,3 SO,4 LOCK) (VARCHAR(2) 100 CREATE_DT||MODIFY_DT||MODIFY_DT (VARCHAR(2) 100 CREATE_ID||MODIFY_ID||MODIFY_ID

10. OPTR

Detail 1. 2. 3. 4. 5. 6. 7. 8. 9.

(This detail is common for CRR, Rake handling also) RCPT_KEY RK_NO CRR_NO * DA_NO PLANT_CD PORT_CD # DA_SNO WAGON_TYPE WAGON_NO 1

10. IN_TRANSIT 11. PRD_CD 12. BAG_CD 13. BAG_DESP 14. BAG_RECD 15. BAG_CUT 16. BAG_WET 17. CUT_QTY 18. WET_QTY 19. SEAL 20. MR_NO 21. MR_AMT 22. RI_NO 23. RI_DT 24. RR_NO 25. RR_DT 26. WH_CD 27. HT_CD 28. STATUS 29. STATUS_DT 30. OPTR

* * * * * # (1 FO, 2 AO,3 SO,4 LOCK) (VARCHAR(2) 100 CREATE_DT||MODIFY_DT||MODIFY_DT (VARCHAR(2) 100 CREATE_ID||MODIFY_ID||MODIFY_ID

Rake Handling Header 1. RK_NO 2. DA_IB_NO 3. RKPT_CD 4. PLANT_CD 5. COMM_MEMBERS 6. COMM_ARR_DT 7. COMM_ARR_TIME 8. RR_RCPT_DT 9. RR_RCPT_TIME 10. COMM_ARR_AT_RK_DT 11. COMM_ARR_AT_RK_TIME 12. RK_PLACED_DT 13. RK_PLACED_TIME 14. UNLD_COMP_DT 15. UNLD_COMP_TIME 16. RK_REM_DT 17. RK_REM_TIME 18. RK_ARR_DT 19. HOOKS # 20. PLATFORM # 21. WEATHER # 22. CNT_BAG # 23. SP_OBSER # 2

24. STATUS 25. STATUS_DT 26. OPTR

(1 FO, 2 AO,3 SO,4 LOCK) (VARCHAR(2) 100 CREATE_DT||MODIFY_DT||MODIFY_DT (VARCHAR(2) 100 CREATE_ID||MODIFY_ID||MODIFY_ID

Rake Distribution Handling component 1. Contractor 2. Handling date 3. Product 4. Direct into truck qty 5. Unloading & then loading into truck qty 6. Bill_no 7. Bill_sno Distribution 1. 2. 3. 4. 5. Warehouse Qty Product H&T Loss Receipt Date

Transportation 1. Tpt Contractor 2. Date of Tpt 3. Product 4. Destination (Warehouse/ Godown, FSC) 5. Distance 6. Qty 7. Bill_no 8. Bill_sno The material transfer through distribution would be shown in Stock Transfer to Other WH. At receiving WH it will be shown in Stock Received from Other WH. A screen for Distribution Receipt at destination warehouse 1. WH Code 2. Distributed Qty 3. Date of Distribution 4. Received Qty 5. Received date 6. H&T loss A screen for STO Receipt by WH 1. WH Code 2. STO LC Qty 3. Date of STO 3

4. Received Qty 5. Received date 6. H&T loss STO 1. Flag for movement from rake point (Yes/No). In case of complexity the rake point will be the rake point warehouse. 2. Source warehouse 3. Make Village to village distance master and store the village/block in party itself. 4. Transportation code to be in detail. In case of self transportation null value will be stored. 5. Truck number, consignee and distance in LC to be captured. 6. Copy button to be provided for previous values of header. 7. Flag for STO cum RO in LC. MDA 1. Port MDA download 2. Plant MDA receipt for Gujarat 3. Plant MDA download for others 4. Study of Port Road Dispatches for South vis--vis Gujarat to be done. 5. Plant / Port origin 6. TPTN_CD in MDA 7. MDA direct to society to be handled in RO level only. 8. To discuss with kandla & Kalol for resolving wh / soc mapping problems. MDA Receipt 1. 2. 3. 4. Receipt qty Receipt date Receiving Warehouse H&T Loss

Inventory Flow: Weekly posting Inventory process (Includes IMS posting) locking Posting in DISC MASTERS PARTY: ADD 1. TIN NO. 2. CST/VAT NO. 3. IFFCO MEMBER.(Y/N) 4. MEMBERSHIP NO. 5. FAS PARTY CODE (pvendor vendor_cd) Mapping to be done. 4

OFFICE Master ADD 1. Unit code of FAS (For new FAS development VIKAS office codes to be proposed) RATE HEAD: NO CHANGES. Rate heads to be uniform throughout . RATE: State wise Rate id. Product. From dt-To dt. Cash/Credit RATE AGENCY Rate Id: Agency: RATE TERMS: Agency: Product: Credit Period: Processing Period: dd_dt-issue_dt State: From Dt: To Dt: Interest Rate: Pcd;(Y/N) AGENCY ACC: PRODUCT AGENCY: Warehouse union Freight Slab: Plant in party mst SALES & DEBTORS SYSTEM.. ACTIVITIES. (i) (ii) (iii) (iv) (v) (vi) (vii) (viii) (ix) (x) (xi) Indent for Material. Release Order. Lifting (Handling & Transportation) Payments. RO Changes Lifting(Handling & Transportation) for Amendments. Payments against amendments. Bank Balances. Party Balances DC Notes. RO against STO.

Pay in slip screen. PCD calculation --- date Advice note linkage with main dd.----- Punjab. DD/Chq Return. Invoicing. ----5

FLOW Indent->RO->Payments->Liftings (H&T)->Invoicing->Adjustments(dc notes/sale return)->Locking->Sales Statements->Outstandings->Fas JV.->Posting in DISC. Indent will be raised by the party/Federation for requirement of material.(Master detail/Single) We will identify the following (i) Indent No. (ii) Product ie Urea,NPK,DAP . (iii) Letter no. (iv) Letter Date. (v) Agency (vi) Party/Parties/consignee (vii) district (viii) Qty. (ix) From date (x) To date Release Order to the Federation/Party will have the following details. (Single) 1. Release order no. 2. Indent No. 3. Issue date. 4. Cash/credit/Ex. Credit 5. Credit Period. ---6. Ro Type (roci,rolc,direct from plant etc,dd/challan sale) 7. Agency 8. Warehouse. ******* including plant. 9. Fo Name. ** 10. District ** 11. Party 12. Consignee 13. Product 14. Bag Type. 15. Qty 16. Rate. 17. Freight Amount. 18. Sale Value. 19. Status 20. Status Dt. 21. Wh Bal. ***** Methodology 22. Party Bal. **** Methodology. 23. Remarks.

Ro made by FO/AO/SO. Navigation to LC and Payments. Controlling of RO at AO/SO .(Individually/Batch). Sales Locking. 6

Sale Return RO Cancellation Product changes/Party changes/Wh changes Lifting ,Handling and Transportation will capture the following details. (Master detail/Single) (i) (ii) (iii) (iv) (v) (vi) (vii) (viii) (ix) (x) (xi) (xii) (xiii) (xiv) (xv) (xvi) (xvii) (xviii) Release Order no.(Computer ). Release Order Amendement No. Party/Consignee Qty Handling operations.(List item with all possible combinations) Type of Lifting (Rakepoint /warehouse). Type of Transportation (Self, Slab, PTP). Distance. Truck no. LC/DC no. LC/DC dt. LC/DC receipt Dt.(Acknowledgement) Acknowledged Qty. Acknowledgement no.(YR) Transporter ******* Transporter Bill no. ********* Transporter Bill sno. ****** Remarks

**** DC in UP to link with payments. Payments Against Sale . (Master-detail) (i) (ii) (iii) (iv) (v) (vi) (vii) (viii) (ix) (x) (xi) DD/Chq. No DD/Chq. Dt. DD/Chq. Amt. Type of Inst. --- BG/CHQ/DD/GFP/PDC/Advice Note/Inter unit voucher DD/Chq. Drawee bank. Depositing Bank. Deposit date. Credit date. Party Agency Receipt/Accounting dt.

(xii) (xiii) (xiv) (xv)

Detail RO number. RO Adjustment amt. Acknowledgement date. Release order Amendment no.

Payment can be received at FO/AO/SO. 7

Release Order Amendments/Modifications. (i) (ii) (iii) (iv) Release Order Amendment no. ---- latest is 0 Amendment dt. Amendment reason. All columns as that for release order.

For Any Changes in RO after Printing,locking. Bank Balances. (Single) (i) (ii) (iii) (iv) (v) (vi) (vii) (viii) (ix) Bank name/Code. Date. Type of account. Closing balance. Deposit Transfer Others(Debit/Credits) Closing Balance. Dt of receipt of Transfers.

Party Balances (Master detail) Opening- Monthly Balances. (i) (ii) (iii) (iv) (v) Party Name/Code. Date Balance Amount. Balance Qty. Ro number.

**** Guj **** Guj

Debit Credit Note. (i) (ii) (iii) (iv) (v) (vi) (vii) (viii) (ix) (x) (xi) (xii) Party Name/Code Date Amount Debit/Credit Product. Qty. Account head. Narration. Chq no. Amount. Release order no. Amendement no.

****

HANDLING and TRANSPORTATION System Date: 13th September 2006 8

ACTIVITES 1. Contract Master 2. Printing of HNT Contract from System ******* Clarification from Accounts and Study of existing Contracts. 3. Amendment to Contract for Diesel Hike Labor charges etc 4. Distance Master 5. Handling Operation Master Handling at Rake point (Distribution) Transportation to W/H from rake point (Whatever is there in Distribution) Transportation against STO/RO (LC) Generation of FAS Voucher at the time of bill payments.(**Collect all the missing columns for FAS voucher) 10. Transportation of road dispatches from kandla / kalol to guj /raj 11. Transportation of road dispatches from ports to within state / outside states (poms / evikas) HANDLING OPERATION MASTER Put all the various type of handling operation. 6. 7. 8. 9.

Rate Master
Rate_id Rate_Desc Rate_DT CONTRACT_VALUE RKPT_CD AGENCY_CD TPTR_CD FR_DT TO_DT Multiply_Factor (OSR % WB) *** REVALID_UPTO_DT WO_REF_NO HANDLING_QTY HANDLING_AMT TPTN_QTY TPTN_AMT TPTN_TYPE (P _TO_P, KM/MT, MT) **** REMARKS STATUS STATUS_DT OPTR OFFICE_CD

Escalations Rate_id Eff from date Percentage tptn hike Percentage handling hike H_RATE_DTL 9

RATE_ID HO_CD RATE STATUS SUPERVISION CHARGES% STATUS_DT OPTR OFFICE_CD

POINT_TO_POINT
RATE_ID SNO FR_DEST TO_DEST PROT_AMT RATE STATUS STATUS_DT OPTR OFFICE_CD BUD_AMT BUD_QTY

SLAB_RATE_DTL
RATE_ID SNO FR_DIST TO_DIST RATE PROT_AMT STATUS STATUS_DT OPTR OFFICE_CD BUD_AMT BUD_QTY

Payment Tax Master Office_cd State_cd From_dt To_dt Service_tax % Edu_cess tax % DISTANCE MASTER
SNO SOURCE_WH DESTINATION_WH DISTANCE STATUS STATUS_DT OPTR OFFICE_CD VILLAGE (BLOCK) DISTANCE MASTER (EXPLORE ) *** SNO Village_from

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Village_to DISTANCE STATUS STATUS_DT OPTR

Handling Bill Master

BILL_NO AGENCY_CD PARTY_CD FR_DT TO_DT PARTY_BILL_NO PARTY_BILL_DT PARTY_BILL_RCPT_DT AMT_CLAIMED AMT_PAID REMARKS STATUS - (update the status based on the flow of the bill) STATUS_DT OPTR OFFICE_CD RATE_ID PAYMENT_NO

Handling Bill Detail

BILL_NO SNO HO_CD PRD_CD NO_BAGS QTY, STATUS, STATUS_DT, OPTR, AMT AMT_CLAIMED RR_NO, BAG_CD, SHORTAGE Variations :

TPTN BILL HEADER

BILL_NO AGENCY_CD PARTY_CD FR_DT TO_DT PARTY_BILL_NO PARTY_BILL_DT PARTY_BILL_RCPT_DT RATE_ID PAYMENT_NO, AMT_CLAIMED

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AMT_PAID REMARKS STATUS (update the status based on the flow of the bill) STATUS_DT OPTR

TPTN BILL DETAIL

BILL_NO, SNO, PRD_CD, RATE_ID, LC_KEY, FR_LOC, TO_LOC, QTY, QTY_CLAIMED *** TRUCK_NO, LC_NO, STO_NO, RO_NO AMT, AMT_CLAIMED AMT_PASSED SHORTAGE, STATUS, STATUS_DT, OPTR, (As advised, capture all the base columns required for printing) Bill generation is arbitrary, STO wise, monthly. Study all the possibilities. Clarifications Reqd ****Transportation of Road Movements from one state to another. From Ports to other states. Movement to same state- Name of the document to be standardized. *** When movement is made to other states whether MDA ?*** IF MDA- whether the bill has to be passed from HNT or POMS system. *** Plant mda consignee standardization :

REPORTS Transportation Register Format to be finalized **

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STORAGE SYSTEM 1. Storage at Society 2. Handling at W/H 3. Storage for Federation W/H (CWC, SWC) Storage Bill and Handling Bill to be separately made. Find all the type of systems prevailing for payment of a warehouse. Then derive the max Qty (OP+Rcpt/closing) based upon these types from the WH Inventory After deriving this qty make the bill wh wise based upon the rate of the wh. Identify all the operations codify it and obtain the rate against each. Derive the qty handled operation wise in each wh. The make the bill based upon this qty and the rate. STORAGE RATE MASTER
ST_RT_CD, FR_DT, TO_DT, GROSS_RATE, SERVICE_TAX, SERVICE_CHARGE, REBATE, DISCOUNT1, NET_ST_RATE, OVER_WK1, OVER_WK2, OVER_WK3, OVER_WK4, OVER_WK5, OVER_WL_1, OVER_WL_2, OVER_WL_3, OVER_WL_4, OVER_WL_5, REMARKS, STATUS, STATUS_DT, OPTR, OFFICE_CD, I_TAX, SURCHARGE

Space Reservation
RES_KEY, FR_DT, TO_DT, PARTY_CD, SPACE_RESERVED, REF_NO, REF_DT, ST_RT_CD

Storage Bill Header

BILL_NO, AGENCY_CD,

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PARTY_BILL_NO, PARTY_BILL_DT, PARTY_BILL_RECPT_DT, AMT_CLAIMED, FR_DT, TO_DT, I_TAX, SURCHARGE, AMT_PAID, STATUS, STATUS_DT, OPTR, OFFICE_CD, PARTY_CD, PAYMENT_NO, PAID

STORAGE BILL DETAIL

BILL_NO, SNO, PARTY_CD, ST_RT_CD, CHARGE_WEEK, DEDUC_HEAD1, DEDUC_AMT1, DEDUC_HEAD2, DEDUC_AMT2, DEDUC_HEAD3, DEDUC_AMT3, STATUS, STATUS_DT, OPTR, OFFICE_CD, FR_DT, TO_DT, QTY, STORAGE_TYPE, GROSS_RATE, SERVICE_TAX, REBATE, I_TAX, SURCHARGE

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14th Sep 2006 E Vikas : Database : SO: To be maintained at ZO / So level (9 locations) FO : Partially to be maintained at FO location (in exceptional cases) Data transfer from / to SO at FO location MKCO: Replcation of SO / ZO data at MKCO for the purpose of MIS Application : Application to be loaded on SO / ZO application servers Application fallback to be kept only at MKCO Networking : Establishing a reliable and effective connectivity mechanism using Dial up VPN / Broadband VPN / PSTN Dial UP / Broad band Application Prototype Design : Preliminary study 11-16 sep Clarifications with users and Finalization of process by 25th sep Input screens layout & database structures by 3rd oct Review by other systems personnel at zones & MKCO by 8th oct Review and finalization of reports by 8th Oct
Modulewise Details : Inventory screens : DA Download Da screen Plant MDA download Port Mda Download MDA screen Plant road receipt Rake Handling Rake Distribution STO & LC Road Rcpt (crr mda) against STO Road Rcpt against STO (Auto) Stdn Pv Dam Wh balances screen Bags inventory Inventory locking Processing : Weekly Inventory consolidation Reports : Rake Handling (3) Transporterwise /productwise Plant Crr STO

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Wh extract summary , detail, fo Vertical inventory fo Sto register fo /ao /so Rail Receipts register fo /ao /so Raod Receipts (mda) List fo /ao /so Raod Receipts (sto) List fo /ao /so Git Rail / Road / STO fo /ao /so Unexecuted STO (FO /AO /SO) Horizantal inventory (ao/so) Unexecuted RO (FO /AO /SO) Salepoint inventory (fo) Ims reports Weekly reports Sales & Debtors screen: RO indent RO Payments/ remittance Lifting Pay in slip Dd sent to so Rate masters (incl term, jv erlated), frt slab, wh union Ro amendment Dc note Bank balance Party balance Fund transfers Fo locking Sales locking Credit sale Invoicing at so level Fsc sale (monthly) Fsc op balance Fsc fund tr Opening RIT dds Processing Adj of outstandinf inv against unadjusted remittances. (fifo) Remittances linkage with fas Pcd generation Debit note generation - inv generation Sales reports Fo Ro Ro cum invoice Invoice Sales reports Party ledger ro based Party balances ro based Remittances reports Challan control reports Subsidy report taluka wise Area Cash management UP debtors Stateoffice Invoice Sales analysis

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Progreesive sales analysis & outst Agencywise sales analysis Agewise debtors Invoicewise outst Party ledger inv based Party balances inv based STax / vat statements Subsidy statements Sales MIS Dc notes Cash discounts Remittances Daily Pay in slip Interest calculation on delayed payments RIT UP debtors HNT & Storage System Screens 1. 2. 3. Distance Master (Point to Point) Distance Master from one state to another (Point to Point) Village Distance Master h&t Rate Master (Contract) contract escalation Handling Operations Master Parameter for considering storage (weekly / max / fortnightly etc) Storage Rate Master Space Reservation Master Handling Bills at Rake point Transportation Bills against LC Storage Bills for the Society warehouses (considering peak stock of month) Storage Bills for the federation/CWC/SWC warehouses Handling at W/H Bills (considering the liftings from and receipts to the W/H during the period) Payments of the bills at AO/SO

4.
5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15.

Reports 1. Contract printing 2. Distance Master Checklist (Point to Point) 3. Distance Master Checklist (Village to Village) 4. Bill for Handling Operations 5. Bill for the Transportation 6. Bill for the W/H Storage 7. Bill for the W/H Handling 8. Payments done at the SO/AO 9. Transportation Register 10. Service Tax Report 11. Unclaimed LCs. 12. Bills forwarding letters ?? 13. Slabwise Movements for a period 14. Point to Point Movements over a period 15. Contract value vs. actual value utilized as on date based on the movements. 16. Contract value vs. actual value utilized as on date based on the payments. 17. Outstanding Liability

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Columns Structure. EVERY TABLE TO HAVE 1. 2. 3. 4. 5. 6. 7. 8. STATE_CD OPTR VC2(6) LOCK_STATUS FLOW_STATUS STATUS_DT EXTRA_DT EXTRA_AMT EXTRA_QTY ---P NO. VARCHAR2(1) VARCHAR2(1)

BACK END TABLE STRUCTURES /PROCEDURES /TRIGGERS TO BE MANAGED FROM MKCO only. ALL THE FORMS AND REPORTS AND PARAMETER FOMS WILL HAVE : FORMS EVFMODULE001 PARAMETER FORM EVPMODULE001 REPORTS EVRMODULE001. REPOSITORY TABLE ID VC(10) DESC VC(40) DOCUMENT NOS to be based on office cd COLUMN NAMES. AMT AMOUNT.(14,2) DT DATE QTY QUANTITY(14,3) FR_DT FROM DATE TO_DT TO DATE WH_CD WAREHOUSE CODE PARTY_CD PARTY CODE DIST DISTANCE OFFICE_CD BILL_NO BILL_SNO RO_NO RO_SNO YYYYMM Primary Key PK_TABLENAME Foreign Key FK_TABLENAME1_TABNAME2_COLUMN. Deletions & modifications to be captured in parallel tables and auto email genartion to concerned.

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