GOLDEN WEST REGION 21 CONVENTION / COMPETITION April 26-29, 2012 Nothin But Blue Skies

Hilton Pasadena / Pasadena Convention Center / Civic Auditorium 2012 Convention Bulletin #1 (Condensed)
Happy New Year Region 21!!! Mark your calendars and make your plans to return to Pasadena, California, for this year's Spring convention Nothin But Blue Skies. For our 2012 Convention and Competition we will again be housed at the Hilton Pasadena. As many events as possible will be scheduled at the hotel which will make it very convenient for all of us. Club 21 will be holding their annual show on Thursday night, April 26, 2012 in the Hilton International Ballroom. The show will begin at 7:30 PM. This annual show is a separate ticketed event and is a fundraiser for Region 21s Club 21. Make your travel plans with this great show in mind and be sure to arrive in Pasadena early enough to attend! The Boutique will be conveniently located in our hotel, the Hilton Pasadena, so plan to shop and support our Region 21 2011 Champion Chorus, Harborlites. Education Class for those unable to attend in Houston, the Scottsdale Chorus will present their education class, Share the Joy on Friday, April 27th, at 2:00. Mass Sing Come one, come all to the steps of the Pasadena Civic Auditorium. Our very own Bonnie Ter Keurst will be directing us in song. Let's bring a huge crowd of singers to fill the air with harmony! Since it's right before the quartet competition begins, well all be on time. In case of rain we will just step inside and fill the lobby with song. Chorus Contest This year we will be using both the small chorus and large chorus riser configurations. There will be no curtain. We will be using monitors in lieu of a choral shell. Celebration - Saturday night you'll have plenty of time for a nice dinner out with your friends after the chorus contest. Then starting at 8:00 we will have a Harmony Showcase in the Hilton International Ballroom, featuring the 2012 contest winners. Then the Afterglow will feature Hospitality Rooms for strolling quartets. These hospitality rooms will be offered on a

Region 21 Nothin But Blue Skies Pasadena April 26-29, 2012

first-come first-served basis to choruses requesting them, and they will be free of charge! Get your request in early. CONVENTION INFORMATION Boutique - Good news for shoppers! This year the Boutique will be conveniently located in the Hilton Pasadena near the registration area. Registration - All name badges will be mailed to the contact person listed on the Registration list, which is due by March 16, 2012. Each Chapter will then distribute the badges to their preregistered members in whatever manner they choose. All late registrations, transfers and name changes will be processed at the Region 21 Registration Table - also located in the Hilton Pasadena. Chapter-at-Large badges, program pickup, VIP ribbons, miscellaneous information and Golden West Magazine will be provided at the Region 21 Registration Table. There will be no sign-in sheets this year so you can quickly get to the boutique and spend lots of $$$ to support our International Competitors on their way to Denver. Open Seating Seating will be open for both the quartet and chorus contests. This gives us the opportunity to have the best possible audience for every contestant. The first 3 rows across the center sections of the auditorium will be marked as reserved for our VIPs. VIPs will each receive 1 seat only. Name badges will designate VIP seating. The Red RockAppella Chorus won the privilege of special seating directly behind the VIP section by having the highest participation in the double quartet contest at our 2011 Summer Seminar. All other seats will be available for our audience members on a first-come-first-served basis. Transportation - The Pasadena Civic Auditorium is an approximate walking distance of 10 minutes from the Hilton Pasadena. Please be prepared for inclement weather. Busing will be provided for competitors only. Shuttle service will be available to attendees for a fee of $20. We no longer specify a 'physically challenged' description in our registration process. So whether you 'need' a ride, or simply 'want' one, we will provide a ride between The Hilton and the Auditorium. This $20 fee must be prepaid when submitting the registration form with each member identified in the appropriate column (see AET form.) The name badges of those who pay a Shuttle Fee will be appropriately marked to allow their admittance onto a shuttle. (Reminder: Registration and the Boutique will be located at the Hilton Pasadena.) Should you choose to buy transportation on site the fee will be $25. Pasadena Civic Auditorium - built in 1931, this historic building has wonderful acoustics and all the seats are excellent. Check out the website for pictures of this lovely site at http://www.thepasadenacivic.com/ Hilton Pasadena - Room rates at the hotel are $159.00 plus 15% tax, plus a 10 cent per night California State Tourism tax, so rooms are a total of $182.95 per night for single/double/triple or quad. Please note the following regarding smoking rooms: "This is a non-smoking hotel. For attendees in need of a smoking room, guest rooms with a balcony are available at an additional charge of $30.00." Parking rates at the Hilton are $15.00 per day self parking and $21.00 for valet parking, both with in-and-out privileges.

Region 21 Nothin But Blue Skies Pasadena April 26-29, 2012

Facility Usage Fee a fee of $50 per member will be charged for each competitor or assistance chorus member who does not stay a minimum of one night in our convention hotel. This assessment applies to all members of a Region 21 Competing Chorus, Quartet Competitors and the current Assistance Chorus. This fee will help defray any attrition costs incurred by the region due to chorus members staying outside our convention hotel. The fee will be pre-paid and actual hotel check-in lists will be verified against each chorus List of Competing Members, which is turned in at the Chorus Briefing. Airport, Taxi and Shuttle - The closest and most convenient airport is Burbank, CA (BUR). Transportation from the airport to the hotels is available by taxi or shuttle. Taxi prices are from $50 to $60. You can also contact the airport shuttle services directly online at www.SuperShuttle.com or www.PrimeTimeShuttle.com to arrange for group reservations. All-Events and SingleEvents Tickets All-Events Ticket registrations (AET) will be available for $60 (adult) or $30 (non-competing youth 18 and under), Single-Events Quartet and Chorus Contest tickets for $35 (auditorium,) or $15 (balcony). Single Event Tickets (SETs) are available to the general public and should be purchased prior to the time of events. It is recommended that tickets be pre-ordered prior to April 13, 2012 by mail. After that date, any available SETs may be purchased at the Sweet Adeline Registration Desk at the Hilton Pasadena. Rehearsals - A forty-five minute flat-floor rehearsal will be scheduled for each competing chorus on Saturday morning. Competition Deadlines Quartets: Competition entry deadline is February 27, 2012 (late entry date is March 13, 2012 and will incur a fee.) Quartets must be registered with International as a quartet by January 15, 2012 in order to avoid additional late fees. SAI Quartet Registration Choruses: Competition entry deadline is February 28, 2012 (the late entry date is March 14, 2012 and will incur a fee.)

Order of Appearance - The draw for order of appearance at International Headquarters will take place on March 5, 2012. Each chapter President/Team Coordinator, Director, and quartet will be notified by e-mail as soon as possible. Judging Panel - We are delighted to welcome the Official Judging Panel for this years competition: Sound Sheri Strawther, Sour Lake, TX Music Mary Ann Wydra, San Antonio, TX Expression Betty Clipman, Montgomery, TX (Panel Chair) Showmanship - Barbara Nielsen, Baltimore, MD
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Region 21 Nothin But Blue Skies Pasadena April 26-29, 2012

Panel Secretary Cammi MacKinlay, Vancouver, BC, Canada

PROPOSED SCHEDULE OF EVENTS Thursday, April 26, 2012 2:30 pm 10:00 pm 2:30 pm 10:00 pm 5:00 pm 5:00 pm 7:30 pm Friday, April 27, 2012 8:30 am 8:30 am 6:00 pm 6:00 pm Registration/Ticket Sales Boutique Chorus Extra Rehearsals Quartet and Chorus Briefing Share the Joy Scottsdale Chorus Mass Sing Quartet Competition Hilton San Gabriel Foyer Hilton San Gabriel Hilton as assigned Civic Auditorium Hilton International Ballroom Civic Auditorium Terrace Civic Auditorium 6:30 pm 6:30 pm Registration/Ticket Sale Boutique Club 21 Meeting/Rehearsal Presidents/Team Coordinators Mtg. Club 21 Show Hilton San Gabriel Foyer Hilton San Gabriel Hilton International Ballroom Hilton Santa Clara Hilton International Ballroom

9:00 am 12:00 pm 11:00 am 12:30 pm 12:30 pm 1:15 pm 2:00 pm 5:30 pm 6:30 pm 3:30 pm 6:00 pm 10:30 pm

Joint Auditorium Inspection (by invitation) Civic Auditorium

Saturday, April 28, 2012 7:30 am 12:00 pm 9:00 am 12:00 pm 9:00 am 1:30 pm 8:00 pm 9:30 pm 1:00 pm 5:30 pm 9:30 pm ??? Chorus Rehearsals (by assignment) Registration/Ticket Sales Boutique Chorus Competition Boutique Harmony Showcase Hospitality Rooms Hilton as assigned Hilton San Gabriel Foyer Hilton San Gabriel Civic Auditorium Hilton san Gabriel Hilton International Ballroom Hilton as assigned

6:00 pm 11:00 pm

Sunday, April 29, 2012 9:00 am 12:00 pm Boutique Hilton San Gabriel
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Region 21 Nothin But Blue Skies Pasadena April 26-29, 2012

Sweet Adelines Guestroom Guidelines From Hilton Hotel Check-in for all guests is 3:00PM. Luggage Room will be available for luggage storage. Each Individual MUST check in at the Front Desk, even though they are sharing rooms. This is to set up billing for each individual to facilitate easier charging and check-out with billing to each person in the room. Each individual MUST present a credit card for their charges upon check-in. If they do not have a credit card, $50.00 cash per days of stay is required for incidentals (this is hotel policy for ALL guests). ALL room share changes must be made prior to arrival at the hotel. No changing roommates after arrival. This resulted in a lot of billing challenges in 2011. ALL changes must come through email no verbal. We will take a check for the prepayment of group chorus rooms, but the deposit amount must be written next to each name on the rooming list. Checks NO refunds can be made while guests are here. Refunds must go through Hilton refund procedure and then will be mailed at least 20 days after paperwork is submitted. This is why we request credit cards. Refunds can be made before departure on credit cards. And refunds can be made only to the credit card that was charged the amount. Credit Card Usage the benefit of using a credit card is that we do not pre-charge the credit card, but authorize it and charge it upon arrival. Early Check-outs: Should you check out early, there is a $100.00 + tax per ROOM charge for early check-out before 3:00PM. This is if the room is checked out, not if a roommate leaves early. Late Check-outs: Hotel Check-out time is 12:00 Noon. Should you wish to check out earlier than your scheduled reservation check-out date, following is the charge chart: Between 12:00PM-3:00PM Fees may apply due to hotel occupancy After 3:00PM Full nights charge ($159.00 + tax) These charges only apply to the ROOM being checked out (not just one roommate). It is up to the hotels discretion whether or not to charge for late day check-outs. It is contingent upon hotel occupancy. A reminder though, that if one person leaves early, the room/tax charges are then split between the remaining guests. When ordering food or charging anything to the guestroom, the guest must give both name and room number. This is a Non-Smoking hotel a $250.00 cleaning fee will be assessed if a guest smokes in the room and it must be cleaned. To upgrade a guest to a room with a balcony (to smoke), there is a $30.00 charge.
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