THE GREENS AT SEVEN OAKS HOMEOWNERS ASSOCIATION BOARD OF DIRECTORS MEETING OPEN SESSION JULY 12, 2011 4:00

00 PM WHITE OAK CLUBHOUSE

MINUTES DIRECTORS PRESENT Jack Overton President Gary Skaggs Vice President Alice Reis Secretary Mary Crommett Member at Large DIRECTORS ABSENT Lin Frasier Chief Financial Officer MANAGEMENT COMPANY KELLY MANAGEMENT Patrick Kelly I. II. CALL TO ORDER: By President Jack Overton at 4:05 PM. PLEDGE OF ALLEGIANCE: The homeowners and guests present recited the Pledge of Allegiance. ROLL CALL: All of the Directors were present (as noted above) except Lin Frasier, who was excused. The homeowners present are also noted above. TWENTY MINUTE OPEN FORUM: Each owner will be given 3-5 minutes to speak in accordance with the Open Meeting Act 1363.05 or a total of 20 minutes will be granted for all to address the Board of Directors regarding items of interest or concern. The following items were discussed: HOMEOWNERS PRESENT Tina Amerio Harvey Campbell Regina Spiszman Yvonne Thayer Judy Ashworth Bill Crommett Billie Styers Tom Stack Alan Kelly Judy Kelly John Martinez Jim Meehan Sandy Just Joanne Sontag Carol Kline Gloria Mattern Joann Thompson Bill Allen Al Smith Mae Smith Hugh McCay Connie McCay Steve Filson Richard Daniel Cindy Dew Rich Eckerman David Fraysher Bev Fraysher

III.

IV.

Regarding the clean-up process after events Yoga group members have had to sweep/clean the floors. Can the matter be addressed/followed-up on by Management?

(Note: These Minutes are designated as DRAFT Minutes and are subject to correction and approval by the Board.)

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V.

Homeowner asked if Gary Skaggs had gotten any information on nut grass? Gary reported that the product can be found at Kern Turf.

APPROVAL OF MINUTES: Motion is made at this time to approve one set of Minutes referred to below: Motion: Second: Resolved: Mary Crommett Alice Reis Minutes of May 10, 2011 Board of Directors Meeting (Open Session) are approved as read.

All in favor; motion carried. VI. FINANCIAL REPORTS: A motion is made at this time to approve all items listed under the financial reports including: A. B. C. D. E. F. Cash Flow Reports as of 06/30/2011 Balance Sheet as of 06/30/2011 Owner Account Summary as of 06/30/2011 Income/Expense Report as of 06/30/2011 Reserve Expense Report as of 06/30/2011 Delinquency Report as of 06/30/2011 Motion: Second: Resolved: Gary Skaggs Alice Reis All financial reports (including Delinquency Report) are approved for filing.

All in favor; motion carried. VII. COMMITTEE REPORTS: The following Committee Reports were reviewed by the Board of Directors and filed: A. Management Committee Lin Frasier was absent, but Jerry Johnson went over the Committees report: Year to date operating expenses are tracking slightly below forecast; most variances occur based on season costs versus our straight line forecast; cable TV expense is up based on the additional WiFi costs; postage and printing expenses include the unbudgeted Owner Directory printing. Social Committee Yvonne Thayer Reported on the following activities: 4th of July event was very successful and lots of fun.

B.

(Note: These Minutes are designated as DRAFT Minutes and are subject to correction and approval by the Board.)

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Coming Up: September 18th White Oak Club House Pool Area Cocktails and Appetizers, with a tropical theme and entertainment. Approximate cost will be $15 per person. Holiday Party December 11th will be held at the Stockdale Country Club (more details will be available later).

C.

Swimming Pool Committee Gary Skaggs Reported the following: Both Pools and Spas are open and operating fine. Water Aerobics are scheduled thru October 1st (or later if weather permits). Reminder: Two individuals have been assigned to wash down decks and pool side furniture -- Jim Meehan and Gary Skaggs at the White Oak pool and John Martinez at the Ridge Oak pool. Please see them if you have any concerns, and they will report back to the Pool Committee. Reminder: Hoggards will be out here every third week to clean the pool area, including cushions, removing spider webs, etc.

D.

Grounds Committee Gary Skaggs -- Reported the following: We finished the low hanging branch trimming. Street resurfacing has been completed, but still needs to be cleaned up by Davenport. Question from homeowner: who will take care of damage caused by recent car accident? The Board responded that the City is responsible.

E.

Club House Committee Mary Crommett reported that the Committee has not been active due to committee members not being available will have more to report at the next meeting. Marketing Committee Rendall Brushey was absent no report. Management Report Patrick Kelly reported that Kelly Management had nothing specific to report.

F. G.

VIII.

BUSINESS: A. Owner Communication (1) New Committee Request the following motion was made: Motion: Second: Resolved: Alice Reis Gary Skaggs That a Special Events Committee be established as a separate committee (apart from the Social Committee),

(Note: These Minutes are designated as DRAFT Minutes and are subject to correction and approval by the Board.)

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with Norma Krueger and Tina Amerio appointed as the initial Co-Chairpersons, and with the requirement that the new Committee submit a proposed budget and guidelines to the Board before the next scheduled Board Meeting. All in favor; motion carried. B. Annual Homeowners Meeting Timeline The Nominating Committee (Tom Trotter, Chair, and Steve Filson, Margaret Campbell and Rendall Brushey, members) presented the following four names to the Board as nominees: 1. 2. 3. 4. Rich Eckerman Harvey Campbell Mike Amerio Carol Bianco

A Candidates Night has been scheduled for August 4th at 7:00 PM at the White Oak Club House. Election is scheduled for September 13th at Owners Annual Meeting

IX.

NEXT MEETING DATE:

September 13, 2011 4:00 PM White Oak Club House

X.

ADJOURNMENT: Motion: Second: Resolved: Gary Skaggs Mary Crommett Meeting was adjourned at 4:45 PM.

All in favor; motion carried. SUBMITTED BY: Margaret E. Cross, Stenographer

(Note: These Minutes are designated as DRAFT Minutes and are subject to correction and approval by the Board.)

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