THE GREENS AT SEVEN OAKS HOMEOWNERS ASSOCIATION BOARD OF DIRECTORS MEETING OPEN SESSION NOVEMBER 8, 2011 4:00 PM WHITE

TE OAK CLUBHOUSE
MINUTES DIRECTORS PRESENT Lin Frasier Mike Amerio Carol Bianco Gary Skaggs Harvey Campbell President Vice President Secretary Chief Financial Officer Member at Large DIRECTORS ABSENT

MANAGEMENT COMPANY KELLY MANAGEMENT Patrick Kelly Debra Wolf I. II. CALL TO ORDER: By President Lin Frasier at 4:05 PM. PLEDGE OF ALLEGIANCE: The homeowners and guests present recited the Pledge of Allegiance during the earlier Annual Meeting. ROLL CALL: All of the Directors were present. The homeowners present included those whose names appear on the sign-in sheets, copies of which are attached hereto. APPROVAL OF CONSENT CALENDAR: Motion is made at this time to approve the Minutes referred to below, and ratify the actions noted: Motion: Second: Resolved: Resolved: Resolved: Resolved: Harvey Campbell Gary Skaggs Minutes of the September 13, 2011 Board of Directors Meeting (Open Session) are approved as read. Minutes of the September 13, 2011 Board of Directors Meeting (Organizational Meeting) are approved as read. Minutes of the September 19, 2011 Board of Directors Meeting (Executive Session) are approved as read. That the installation of a new rain gutter is hereby ratified.

III.

IV.

All in favor; motion carried.

(Note: These Minutes are designated as DRAFT Minutes and are subject to correction and approval by the Board.)

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V.

FINANCIAL REPORTS: A motion is made at this time to approve all items listed under the financial reports including: A. B. C. D. E. Cash Flow Reports as of 10/31/2011 Balance Sheet as of 10/31/2011 Owner Account Summary as of 10/31/2011 Income/Expense Report as of 10/31/2011 Reserve Expense Report as of 10/31/2011 Motion: Second: Resolved: Mike Amerio Harvey Campbell All financial reports (including Collection Status Report) are approved for filing.

All in favor; motion carried. VI. COMMITTEE REPORTS: The following Committee Reports were reviewed by the Board of Directors and filed: A. Management Committee Gary Skaggs (1) 2012 Budget. The Committee presented its proposed 2012 Budget to the Board for approval. The following resolution was made: Motion: Second: Resolved: Carol Bianco Harvey Campbell That the proposed 2012 Budget, as presented by the Management Committee, is hereby approved.

All in favor; motion carried. It was further noted by Gary Skaggs that new laws recommend that any expenditures below $500 be charged against the operating account instead of reserves. Gary also noted that the next Reserve Study will be done in June/July 2012.

(2)

Management Contract. The Committee recommends approval of the proposed 2012 Contract with Kelly Management. Accordingly, the following motion was made: Motion: Second: Resolved: Harvey Campbell Gary Skaggs That the proposed 2012 Contract with Kelly Management is hereby approved.

All in favor; motion carried.

(Note: These Minutes are designated as DRAFT Minutes and are subject to correction and approval by the Board.)

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B.

Social Committee Yvonne Thayer Reported on the following activities: The tropical themed Cocktails and Appetizers event held September 18th was a great success. Thanks to all who participated. Holiday Party December 11th will be held at the Stockdale Country Club, with cocktails at 5:30 PM and Dinner at 6:30 PM (where the meal choices will be chicken Marcella or tri-tip). We will be entertained by a 6-piece band. Cost will be $40.00 per person, and tables of 8 can be reserved (get your reservations in as soon as possible). It was noted that there will be a $16.00 per bottle corkage fee, but wine by the glass will be available for $6.50 per glass, or you can get a Country Club private label bottle of wine for $19.50, with no corkage fee. Reminded everyone about the large stockings at the Clubhouses if you are so inclined, we are collecting pajamas (childrens sizes infant to size 6 only) which will then be donated to the homeless.

C.

Swimming Pool Committee The following motion was made: Motion: Second: Resolved: Gary Skaggs Lin Frasier That Hugh McKay is appointed as the new Chairman of the Swimming Pool Committee.

All in favor; motion carried. D. Hugh McKay reported that both Pools are now closed for the winter, but the Spas are open and operating fine. The furniture and cushions have been put away. The Ridge Oak Pool will be resurfaced next spring. Water Aerobics are scheduled thru October 1st (or later if weather permits).

Grounds Committee Gary Skaggs Reported the following: Pretty low activity except for addressing problems with pistachio trees. They will have to be removed and replaced with a different type of tree. More information will be provided once we get some cost proposals.

E.

Club House Committee Steve Filson Reported the following: Rain gutters have been fixed at the Clubhouses. Received a bid from Wheelers Fitness Committee is considering for first of the year. Safety ties will be installed. We will have new signs regarding permissible usage of machines.

(Note: These Minutes are designated as DRAFT Minutes and are subject to correction and approval by the Board.)

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Sound System we are looking for bids. Received estimates for flooring repair (pool table areas). Committee will make its recommendations to the Board. We will be putting a sign on the Ice Machine regarding the importance of putting the scoop back in its place if not done, the ice machine backs up and stops making ice.

F.

Marketing Committee Rendall Brushey Reported that we are continuing to gain sign-ups (we have 270-290 now). Well put a reminder in the year-end disclosures package. Special Events Committee Norma Krueger and Tina Amerio reported on the following: Las Vegas Trip March 20, 2012 three days/two nights at Ballys. Cost is $155.00 per person (includes hotel and transportation). The bus will be available for group outings such golf or shopping, by advance arrangement. The horse racing trip was very successful!

G.

H.

Management Report Patrick Kelly noted that Kelly Management had nothing specific to report, but thanked the Board for renewing its Management Contract.

VII.

OPEN FORUM: A. Hugh McKay If you have questions or comments regarding pool items, you can call him at 663-4084 or email at hughmckay@att.net New Owner Complimented Kelly Management for its assistance with all the necessary paperwork for a new owner. Comment: Would like to request Board approval to paint numbers on the street side of the sidewalks. The Board will put it on the next meetings agenda. Comment: Air and Heat controls can we put a lock box over the controls? The Board will put in the next meetings agenda.

B.

C.

D.

VIII.

BUSINESS: A. Committees for 2012: The following resolution was made: Motion: Second: Resolved: Harvey Campbell Lin Frasier The Board hereby approves and confirms the following Committees (and Chairs) for 2012:

(Note: These Minutes are designated as DRAFT Minutes and are subject to correction and approval by the Board.)

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Management Committee Gary Skaggs Social Committee Yvonne Thayer Swimming Pool Committee Hugh McKay Grounds Committee Gary Skaggs Club House Committee Steve Filson Marketing Committee Rendall Brushey Special Events Committee Norma Krueger and Tina Amerio

All in favor; motion carried. B. Annual Disclosure: Motion: Second: Resolved: The following resolution was made:

Harvey Campbell Carol Bianco The Board hereby approves the items to be included in the Annual Disclosure sent to all of the homeowners.

All in favor; motion carried. B. IX. 2012 Annual Calendar Draft provided to Board for review no action required. January 10, 2012 4:00 PM White Oak Club House

NEXT MEETING DATE:

X.

ADJOURNMENT: Motion: Second: Resolved: Gary Skaggs Mike Amerio Meeting was adjourned at 5:15 PM.

All in favor; motion carried.

SUBMITTED BY: Margaret E. Cross, Stenographer

(Note: These Minutes are designated as DRAFT Minutes and are subject to correction and approval by the Board.)

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