Excel shortcuts

Shortcut key
Ctrl+A Ctrl+B Ctrl+C Ctrl+D Ctrl+F Ctrl+G Ctrl+H Ctrl+I Ctrl+K Ctrl+N Ctrl+O Ctrl+P Ctrl+R Ctrl+S Ctrl+U Ctrl+V Ctrl W Ctrl+X Ctrl+Y Ctrl+Z F1 F2 F3 F4 F4

Action
Select All Bold Copy Fill Down Find Goto Replace Italic Insert Hyperlink New Workbook Open Print Fill Right Save Underline Paste Close Cut Repeat Undo Help Edit Paste Name Repeat last action While typing a formula, switch between absolute/relative refs Goto Next Pane Spell check Extend mode Recalculate all workbooks Activate Menubar New Chart Save As Insert Current Time Insert Current Date

Menu equivalent comments

None Format, Cells, Font, Font Style, Bold Edit, Copy Edit, Fill, Down Edit, Find Edit, Goto Edit, Replace Format, Cells, Font, Font Style, Italic Insert, Hyperlink File, New File, Open File, Print Edit, Fill Right File, Save Format, Cells, Font, Underline, Single Edit, Paste File, Close Edit, Cut Edit, Repeat Edit, Undo Help, Contents and Index None Insert, Name, Paste Edit, Repeat. Works while not in Edit mode. None

version
All All All All All All All All Excel 97/2000 + All All All All All All All Excel 97/2000 + All All All All All All All All

F5 F6 F7 F8 F9 F10 F11 F12 Ctrl+: Ctrl+; Ctrl+" Ctrl+ Shift

Edit, Goto None Tools, Spelling None Tools, Options, Calculation, Calc Now N/A Insert, Chart File, Save As None None

All All All All All All All All All All All All Excel 97/2000 +

Copy Value from Cell Edit, Paste Special, Value Above Copy Formula from Edit, Copy Cell Above Hold down shift for none additional functions in Excels menu Whats This? Edit cell comment Paste function into formula Find Next Find Previous Pane Add to selection Help, Whats This? Insert, Edit Comments Insert, Function Edit, Find, Find Next Edit, Find, Find Next None None

Shift+F1 Shift+F2 Shift+F3 Shift+F4 Shift+F5 Shift+F6 Shift+F8 Shift+F9 Ctrl+Alt+F9

All All All All All All All All Excel 97/2000 +

Calculate active Tools, Options, Calculation, worksheet Calc Sheet Calculate all None worksheets in all open workbooks, regardless of whether they have changed since the last calculation.

Ctrl+Alt+Shift+F9

Rechecks dependent None formulas and then calculates all cells in all open workbooks, including cells not marked as needing to be calculated. Display shortcut menu None New worksheet Save Define name Close XL, Restore window size Next workbook window Previous workbook window Move window Resize window Minimize workbook Insert, Worksheet File, Save Insert, Names, Define File, Close Restore Window, ... Window, ... XL, Move XL, Size XL, Minimize

Excel 97/2000 +

Shift+F10 Shift+F11 Shift+F12 Ctrl+F3 Ctrl+F4 Ctrl+F5 Ctrl+F6 Shift+Ctrl+F6 Ctrl+F7 Ctrl+F8 Ctrl+F9 Ctrl+F10 Ctrl+F11

All All All All All All All All All All All All All

Maximize or restore XL, Maximize window Inset 4.0 Macro sheet None in Excel 97. In versions prior to 97 - Insert, Macro, 4.0 Macro File Open Insert Chart Save As Exit Macro dialog box File, Open Insert, Chart... File, Save As File, Exit Tools, Macro, Macros in Excel 97 Tools,Macros - in earlier versions

Ctrl+F12 Alt+F1 Alt+F2 Alt+F4 Alt+F8

All All All All Excel 97/2000 +

Alt+F11 Ctrl+Shift+F3

Tools, Macro, Visual Basic Editor Create name by using Insert, Name, Create names of row and column labels Previous Window Print New worksheet Save AutoSum Window, ... File, Print Insert, Worksheet File, Save No direct equivalent

Visual Basic Editor

Excel 97/2000 + All

Ctrl+Shift+F6 Ctrl+Shift+F12 Alt+Shift+F1 Alt+Shift+F2 Alt+= Ctrl+`

All All All All All All

Toggle Value/Formula Tools, Options, View, display Formulas Insert argument names into formula Display AutoComplete list Format Style dialog box General format Comma format Time format Date format Currency format Percent format Exponential format Place outline border around selected cells Remove outline border Select the current region around the active cell. In a PivotTable report, select the entire PivotTable report. Insert No direct equivalent None Format, Style Format, Cells, Number, Category, General Format, Cells, Number, Category, Number Format, Cells, Number, Category, Time Format, Cells, Number, Category, Date Format, Cells, Number, Category, Currency Format, Cells, Number, Category, Percentage Format, Cells, Number, Category, Format, Cells, Border

Ctrl+Shift+A Alt+Down arrow Alt+ Ctrl+Shift+~ Ctrl+Shift+! Ctrl+Shift+@ Ctrl+Shift+# Ctrl+Shift+$ Ctrl+Shift+% Ctrl+Shift+^ Ctrl+Shift+&

All Excel 95 All All All All All All All All All

Ctrl+Shift+_ Ctrl+Shift+*

Format, Cells, Border Edit, Goto, Special, Current Region

All All

Ctrl++

Insert, (Rows, Columns, or All Cells) Depends on selection

Ctrl+-

Delete

Delete, (Rows, Columns, or All Cells) Depends on selection Format, Cells Format, Cells, Font, Font Style, Bold Format, Cells, Font, Font Style, Italic Format, Cells, Font, Font Style, Underline Format, Cells, Font, Effects, Strikethrough Tools, Options, View, Objects, Show All/Hide View, Toolbars, Stardard None Format, Row, Hide Format, Column, Hide Format, Row, Unhide Format, Column, Unhide None All All All All All All All All All All All All All Excel 97/2000 +

Ctrl+1 Ctrl+2 Ctrl+3 Ctrl+4 Ctrl+5 Ctrl+6 Ctrl+7 Ctrl+8 Ctrl+9 Ctrl+0 Ctrl+Shift+( Ctrl+Shift+) Alt or F10 Ctrl+Tab

Format cells dialog box Bold Italic Underline Strikethrough Show/Hide objects Show/Hide Standard toolbar Toggle Outline symbols Hide rows Hide columns Unhide rows Unhide columns Activate the menu

In toolbar: next toolbar None In a workbook: activate next workbook

Shift+Ctrl+Tab

In toolbar: previous toolbar In a workbook: activate previous workbook Next tool Previous tool Do the command

None

Excel 97/2000 +

Tab Shift+Tab Enter Alt+Enter Ctrl+Enter

None None None

Excel 97/2000 + Excel 97/2000 + Excel 97/2000 + Excel 97/2000 + Excel 97/2000 +

Start a new line in the None same cell. Fill the selected cell None range with the current entry. Font Drop Down List Font tab of Format Cell Dialog box Point size Drop Down List Select the entire column Select the entire row Select the array containing the active cell. Select all cells that contain comments. In a selected row, select the cells that dont match the formula or static value in the active cell. In a selected column, select the cells that dont match the formula or static value in the active cell. Select all cells directly referenced by formulas in the selection. Select all cells directly or indirectly referenced by formulas in the selection. Select cells that contain formulas that directly reference the active cell. Format, Cells, Font Format, Cells, Font Format, Cells, Font None None

Shift+Ctrl+F Shift+Ctrl+F+F Shift+Ctrl+P Ctrl+Spacebar Shift+Spacebar CTRL+/

All Before 97/2000 All Excel 97/2000 + Excel 97/2000 +

CTRL+SHIFT+O CTRL+\

CTRL+SHIFT+|

CTRL+[

CTRL+SHIFT+{

CTRL+]

CTRL+SHIFT+}

Select cells that contain formulas that directly or indirectly reference the active cell. Select the visible cells in the current selection.

ALT+;

SHIFT+BACKSPAC With multiple cells E selected, select only the active cell. CTRL+SHIFT+SPAC Selects the entire EBAR worksheet. If the worksheet contains data, CTRL+SHIFT+SPACE BAR selects the current region. Pressing CTRL+SHIFT+SPACE BAR a second time selects the entire worksheet. When an object is selected, CTRL+SHIFT+SPACE BAR selects all objects on a worksheet

Shortcut key
Ctrl+A Ctrl+B Ctrl+C Ctrl+D Ctrl+F Ctrl+G Ctrl+H Ctrl+I Ctrl+K Ctrl+N Ctrl+O Ctrl+P Ctrl+R Ctrl+S Ctrl+U Ctrl+V Ctrl W Ctrl+X Ctrl+Y Ctrl+Z F1 F2 F3 F4 F4

Action
Select All Bold Copy Fill Down Find Goto Replace Italic Insert Hyperlink New Workbook Open Print Fill Right Save Underline Paste Close Cut Repeat Undo Help Edit Paste Name Repeat last action While typing a formula, switch between absolute/relative refs Goto Next Pane Spell check Extend mode Recalculate all workbooks Activate Menubar New Chart Save As Insert Current Time Insert Current Date

Menu equivalent comments

None Format, Cells, Font, Font Style, Bold Edit, Copy Edit, Fill, Down Edit, Find Edit, Goto Edit, Replace Format, Cells, Font, Font Style, Italic Insert, Hyperlink File, New File, Open File, Print Edit, Fill Right File, Save Format, Cells, Font, Underline, Single Edit, Paste File, Close Edit, Cut Edit, Repeat Edit, Undo Help, Contents and Index None Insert, Name, Paste Edit, Repeat. Works while not in Edit mode. None

version
All All All All All All All All Excel 97/2000 + All All All All All All All Excel 97/2000 + All All All All All All All All

F5 F6 F7 F8 F9 F10 F11 F12 Ctrl+: Ctrl+; Ctrl+" Ctrl+' Shift

Edit, Goto None Tools, Spelling None Tools, Options, Calculation, Calc Now N/A Insert, Chart File, Save As None None

All All All All All All All All All All All All Excel 97/2000 +

Copy Value from Cell Edit, Paste Special, Value Above Copy Formula from Edit, Copy Cell Above Hold down shift for none additional functions in Excel's menu

Shift+F1 Shift+F2 Shift+F3 Shift+F4 Shift+F5 Shift+F6 Shift+F8 Shift+F9 Ctrl+Alt+F9

What's This? Edit cell comment Paste function into formula Find Next Find Previous Pane Add to selection

Help, What's This? Insert, Edit Comments Insert, Function Edit, Find, Find Next Edit, Find, Find Next None None

All All All All All All All All Excel 97/2000 +

Calculate active Tools, Options, Calculation, worksheet Calc Sheet Calculate all None worksheets in all open workbooks, regardless of whether they have changed since the last calculation. Rechecks dependent None formulas and then calculates all cells in all open workbooks, including cells not marked as needing to be calculated. Display shortcut menu None New worksheet Save Define name Close XL, Restore window size Next workbook window Previous workbook window Move window Resize window Minimize workbook Insert, Worksheet File, Save Insert, Names, Define File, Close Restore Window, ... Window, ... XL, Move XL, Size XL, Minimize

Ctrl+Alt+Shift+F9

Excel 97/2000 +

Shift+F10 Shift+F11 Shift+F12 Ctrl+F3 Ctrl+F4 Ctrl+F5 Ctrl+F6 Shift+Ctrl+F6 Ctrl+F7 Ctrl+F8 Ctrl+F9 Ctrl+F10 Ctrl+F11

All All All All All All All All All All All All All

Maximize or restore XL, Maximize window Inset 4.0 Macro sheet None in Excel 97. In versions prior to 97 - Insert, Macro, 4.0 Macro File Open Insert Chart Save As Exit Macro dialog box File, Open Insert, Chart... File, Save As File, Exit Tools, Macro, Macros in Excel 97 Tools,Macros - in earlier versions

Ctrl+F12 Alt+F1 Alt+F2 Alt+F4 Alt+F8

All All All All Excel 97/2000 +

Alt+F11 Ctrl+Shift+F3

Visual Basic Editor

Tools, Macro, Visual Basic Editor Create name by using Insert, Name, Create names of row and column labels Previous Window Print New worksheet Save AutoSum Window, ... File, Print Insert, Worksheet File, Save No direct equivalent

Excel 97/2000 + All

Ctrl+Shift+F6 Ctrl+Shift+F12 Alt+Shift+F1 Alt+Shift+F2 Alt+= Ctrl+`

All All All All All All

Toggle Value/Formula Tools, Options, View, display Formulas Insert argument names into formula Display AutoComplete list Format Style dialog box General format Comma format Time format Date format Currency format No direct equivalent None Format, Style Format, Cells, Number, Category, General Format, Cells, Number, Category, Number Format, Cells, Number, Category, Time Format, Cells, Number, Category, Date Format, Cells, Number, Category, Currency

Ctrl+Shift+A Alt+Down arrow Alt+' Ctrl+Shift+~ Ctrl+Shift+! Ctrl+Shift+@ Ctrl+Shift+# Ctrl+Shift+$

All Excel 95 All All All All All All

Ctrl+Shift+% Ctrl+Shift+^ Ctrl+Shift+&

Percent format Exponential format Place outline border around selected cells Remove outline border Select current region Insert

Format, Cells, Number, Category, Percentage Format, Cells, Number, Category, Format, Cells, Border

All All All

Ctrl+Shift+_ Ctrl+Shift+* Ctrl++

Format, Cells, Border

All

Edit, Goto, Special, Current All Region Insert, (Rows, Columns, or All Cells) Depends on selection Delete, (Rows, Columns, or All Cells) Depends on selection Format, Cells Format, Cells, Font, Font Style, Bold Format, Cells, Font, Font Style, Italic Format, Cells, Font, Font Style, Underline Format, Cells, Font, Effects, Strikethrough Tools, Options, View, Objects, Show All/Hide View, Toolbars, Stardard None Format, Row, Hide Format, Column, Hide Format, Row, Unhide Format, Column, Unhide None All All All All All All All All All All All All All Excel 97/2000 + Excel 97/2000 + Excel 97/2000 +

Ctrl+-

Delete

Ctrl+1 Ctrl+2 Ctrl+3 Ctrl+4 Ctrl+5 Ctrl+6 Ctrl+7 Ctrl+8 Ctrl+9 Ctrl+0 Ctrl+Shift+( Ctrl+Shift+) Alt or F10 Ctrl+Tab Shift+Ctrl+Tab Ctrl+Tab

Format cells dialog box Bold Italic Underline Strikethrough Show/Hide objects Show/Hide Standard toolbar Toggle Outline symbols Hide rows Hide columns Unhide rows Unhide columns Activate the menu

In toolbar: next toolbar None In toolbar: previous toolbar In a workbook: activate next workbook In a workbook: activate previous workbook Next tool Previous tool Do the command None None

Shift+Ctrl+Tab

None

Excel 97/2000 +

Tab Shift+Tab Enter Alt+Enter Ctrl+Enter

None None None

Excel 97/2000 + Excel 97/2000 + Excel 97/2000 + Excel 97/2000 + Excel 97/2000 +

Start a new line in the None same cell. Fill the selected cell None range with the current entry. Font Drop Down List Format, Cells, Font Font tab of Format Format, Cells, Font Cell Dialog box Point size Drop Down Format, Cells, Font List

Shift+Ctrl+F Shift+Ctrl+F+F Shift+Ctrl+P

All Before 97/2000 All

1. Common tasks Shortcut ctrl+shift+spacebar ctrl+- (Hyphen) ctrl+b ctrl+i ctrl+u ctrl+shift+< ctrl+shift+> ctrl+[ ctrl+] ctrl+spacebar ctrl+c ctrl+x ctrl+v ctrl+alt+v ctrl+shift+v ctrl+z ctrl+y ctrl+shift+g
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Description Create a nonbreaking space Create a nonbreaking hyphen Make letters bold Make letters italic Make letters underline Decrease font size one value Increase font size one value Increase the font size by 1 point. Decrease the font size by 1 point. Remove paragraph or character formatting. Copy the selected text or object. Cut the selected text or object. Paste text or an object. Paste special Paste formatting only Undo the last action. Redo the last action. Open the Word Count dialog box.

2. Working with documents: Create, view, and save documents Shortcut ctrl+n ctrl+o ctrl+w alt+ctrl+s alt+shift+c ctrl+s ctrl+n ctrl+o ctrl+w alt+ctrl+s alt+shift+c ctrl+s ctrl+n ctrl+o ctrl+w alt+ctrl+s alt+shift+c ctrl+s Description Create a new document of the same type as the current or most recent document. Open a document. Close a document. Split the document window. Remove the document window split. Save a document. Create a new document of the same type as the current or most recent document. Open a document. Close a document. Split the document window. Remove the document window split. Save a document. Create a new document of the same type as the current or most recent document. Open a document. Close a document. Split the document window. Remove the document window split. Save a document.
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3. Working with documents: Find, replace, and browse through text Shortcut ctrl+f alt+ctrl+y ctrl+h ctrl+g alt+ctrl+z alt+ctrl+home Description Find text, formatting, and special items. Repeat find (after closing Find and Replace window). Replace text, specific formatting, and special items. Go to a page, bookmark, footnote, table, comment, graphic, or other location. Switch between the last four places that you have edited. Open a list of browse options. Press the arrow keys to select an option, and then press ENTER to browse through a document by using the selected option.

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4. Working with documents: Switch to another view Shortcut ctrl+page up ctrl+page down alt+ctrl+p alt+ctrl+o alt+ctrl+n Description Move to the previous edit location. Move to the next edit location. Switch to Print Layout view. Switch to Outline view. Switch to Draft view.
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5. Working with documents: Outline view Shortcut Description alt+shift+arrow left alt+shift+arrow right ctrl+shift+n alt+shift+arrow up alt+shift+arrow down alt+shift++ (Plus Sign) alt+shift+- (Minus Sign) alt+shift+a The slash (/) key on the numeric keypad alt+shift+l alt+shift+1 alt+shift+n ctrl+tab Promote a paragraph. Demote a paragraph. Demote to body text. Move selected paragraphs up. Move selected paragraphs down. Expand text under a heading. Collapse text under a heading. Expand or collapse all text or headings. Hide or display character formatting. Show the first line of body text or all body text. Show all headings with the Heading 1 style. Show all headings up to Heading n. Insert a tab character.
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6. Working with documents: Print and preview documents Shortcut ctrl+p alt+ctrl+i arrow up, arrow down, arrow left, arrow right page up or page down ctrl+home ctrl+end Description Print a document. Switch in or out of print preview. Move around the preview page when zoomed in. Move by one preview page when zoomed out. Move to the first preview page when zoomed out. Move to the last preview page when zoomed out.
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7. Working with documents: Review documents Shortcut alt+ctrl+m ctrl+shift+e alt+shift+c

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Description Insert a comment. Turn change tracking on or off. Close the Reviewing Pane if it is open.

8. Working with documents: Full Screen Reading view Shortcut home end n, enter esc
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Description Go to beginning of document. Go to end of document. Go to page n. Exit reading layout view.

9. Working with documents: References, footnotes, and endnotes Shortcut Description

alt+shift+o alt+shift+i alt+shift+x alt+ctrl+f alt+ctrl+

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Mark a table of contents entry. Mark a table of authorities entry (citation). Mark an index entry. Insert a footnote. Insert an endnote.

10. Working with documents: Work with Web pages Shortcut ctrl+k alt+arrow left alt+arrow right f9
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Description Insert a hyperlink. Go back one page. Go forward one page. Refresh.

11. Edit and move text and graphics: Delete text and graphics Shortcut backspace ctrl+backspace delete ctrl+delete ctrl+x ctrl+z ctrl+f3
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Description Delete one character to the left. Delete one word to the left. Delete one character to the right. Delete one word to the right. Cut selected text to the Office Clipboard. Undo the last action. Cut to the Spike.

12. Edit and move text and graphics: Copy and move text and graphics Shortcut Press alt+h to move to the home tab, and then press F,O. ctrl+c ctrl+x ctrl+v f2 (then move the cursor and press enter) shift+f2 (then move the cursor and press enter) alt+f3 shift+f10 ctrl+f3 ctrl+shift+f3 alt+shift+r
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Description Open the Office Clipboard Copy selected text or graphics to the Office Clipboard. Cut selected text or graphics to the Office Clipboard. Paste the most recent addition to the Office Clipboard. Move text or graphics once. Copy text or graphics once. When text or an object is selected, open the Create New Building Block dialog box. When the building block for example, a SmartArt graphic is selected, display the shortcut menu that is associated with it. Cut to the Spike. Paste the Spike contents. Copy the header or footer used in the previous section of the document.

13. Edit and move text and graphics: Insert special characters Shortcut ctrl+f9 shift+enter ctrl+enter ctrl+shift+enter alt+ctrl+- (Minus Sign) ctrl+- (Minus Sign) ctrl+- (Hyphen) ctrl+shift+- (Hyphen) ctrl+shift+spacebar alt+ctrl+c Description A field A line break A page break A column break An em dash An en dash An optional hyphen A nonbreaking hyphen A nonbreaking space The copyright symbol

alt+ctrl+r alt+ctrl+t alt+ctrl+. (Period) enter (after you type the first few characters of the AutoText entry name and when the ScreenTip appears)
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The registered trademark symbol The trademark symbol An ellipsis

An AutoText entry

14. Edit and move text and graphics: Insert characters by using character codes Shortcut The character code, alt+x alt+x alt+the character code (on the numeric keypad)
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Description Insert the Unicode character for the specified Unicode (hexadecimal) character code. For example, to insert the euro currency symbol ( ), type 20AC, and then hold down ALT and press X. Find out the Unicode character code for the selected character Insert the ANSI character for the specified ANSI (decimal) character code. For example, to insert the euro currency symbol, hold down ALT and press 0128 on the numeric keypad.

15. Edit and move text and graphics: Extend a selection Shortcut f8 f8, and then press arrow left or arrow right f8 (press once to select a word, twice to select a sentence, and so on) shift+f8 esc shift+arrow right shift+arrow left ctrl+shift+arrow right ctrl+shift+arrow left shift+end shift+home shift+arrow down shift+arrow up ctrl+shift+arrow down ctrl+shift+arrow up shift+page down shift+page up ctrl+shift+home ctrl+shift+end alt+ctrl+shift+page down ctrl+a ctrl+shift+f8, and then use the arrow up, arrow down, arrow left, arrow right; press esc to cancel selection mode f8+arrow up, arrow down, arrow left, arrow right; press esc to cancel selection mode
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Description Turn extend mode on. Select the nearest character.

Increase the size of a selection. Reduce the size of a selection. Turn extend mode off. Extend a selection one character to the right. Extend a selection one character to the left. Extend a selection to the end of a word. Extend a selection to the beginning of a word. Extend a selection to the end of a line. Extend a selection to the beginning of a line. Extend a selection one line down. Extend a selection one line up. Extend a selection to the end of a paragraph. Extend a selection to the beginning of a paragraph. Extend a selection one screen down. Extend a selection one screen up. Extend a selection to the beginning of a document. Extend a selection to the end of a document. Extend a selection to the end of a window. Extend a selection to include the entire document.

Select a vertical block of text.

Extend a selection to a specific location in a document.

16. Edit and move text and graphics: Select text and graphics in a table Shortcut tab shift+tab Hold down shift and press an arrow key repeatedly Description Select the next cell's contents. Select the preceding cell's contents. Extend a selection to adjacent cells.

shift+alt+page down with cursor in columns top cell shift+alt+page up with cursor in columns top cell ctrl+shift+f8, and then use the arrow up, arrow down, arrow left, arrow right; press esc to cancel selection mode alt+5 on the numeric keypad (with num lock off)
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Select a column. Select a column.

Extend a selection (or block).

Select an entire table.

17. Edit and move text and graphics: Move through your document Shortcut arrow left arrow right ctrl+arrow left ctrl+arrow right ctrl+arrow up ctrl+arrow down shift+tab tab arrow up arrow down end home alt+ctrl+page up alt+ctrl+page down page up page down ctrl+page down ctrl+page up ctrl+end ctrl+home shift+f5 shift+f5
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Description One character to the left One character to the right One word to the left One word to the right One paragraph up One paragraph down One cell to the left (in a table) One cell to the right (in a table) Up one line Down one line To the end of a line To the beginning of a line To the top of the window To the end of the window Up one screen (scrolling) Down one screen (scrolling) To the top of the next page To the top of the previous page To the end of a document To the beginning of a document To a previous revision After opening a document, to the location you were working in when the document was last closed

18. Edit and move text and graphics: Move around in a table Shortcut tab shift+tab alt+home alt+end alt+page up alt+page down arrow up arrow down alt+shift+arrow up alt+shift+arrow down
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Description To the next cell in a row To the previous cell in a row To the first cell in a row To the last cell in a row To the first cell in a column To the last cell in a column To the previous row To the next row One row up One row down

19. Edit and move text and graphics: Insert paragraphs and tab characters in a table Shortcut enter ctrl+tab
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Description New paragraphs in a cell Tab characters in a cell

20. Character and paragraph formatting Copy formatting Shortcut ctrl+shift+c ctrl+shift+v
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Description Copy formatting from text. Apply copied formatting to text.

21. Character and paragraph formatting Change or resize the font Shortcut ctrl+shift+f ctrl+shift+< ctrl+shift+> ctrl+[ ctrl+]
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Description Open the Font dialog box to change the font. Decrease font size one value Increase font size one value Increase the font size by 1 point. Decrease the font size by 1 point.

22. Character and paragraph formatting Apply character formats Shortcut ctrl+d shift+f3 ctrl+shift+a ctrl+b ctrl+u ctrl+shift+w ctrl+shift+d ctrl+shift+h ctrl+i ctrl+shift+k ctrl+= ctrl+shift++ (Plus Sign) ctrl+spacebar ctrl+shift+q
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Description Open the Font dialog box to change the formatting of characters. Change the case of letters. Format all letters as capitals. Apply bold formatting. Apply an underline. Underline words but not spaces. Double-underline text. Apply hidden text formatting. Apply italic formatting. Format letters as small capitals. Apply subscript formatting (automatic spacing). Apply superscript formatting (automatic spacing). Remove manual character formatting. Change the selection to the Symbol font.

23. Character and paragraph formatting View and copy text formats Shortcut ctrl+shift+* shift+f1 (then click the text with the formatting you want to review) ctrl+shift+c ctrl+shift+v
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Description Display nonprinting characters. * on numeric keyboard will not work Review text formatting. Copy formats. Paste formats.

24. Character and paragraph formatting Set the line spacing Shortcut ctrl+1 ctrl+2 ctrl+5 ctrl+0 (zero)
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Description Single-space lines. Double-space lines. Set 1.5-line spacing. Add or remove one line space preceding a paragraph.

25. Character and paragraph formatting Align paragraphs Shortcut ctrl+e ctrl+j ctrl+r ctrl+l Description Switch a paragraph between centered and left-aligned. Switch a paragraph between justified and left-aligned. Switch a paragraph between right-aligned and left-aligned. Left align a paragraph.

ctrl+m ctrl+shift+m ctrl+t ctrl+shift+t ctrl+q

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Indent a paragraph from the left. Remove a paragraph indent from the left. Create a hanging indent. Reduce a hanging indent. Remove paragraph formatting.

26. Character and paragraph formatting Apply paragraph styles Shortcut ctrl+shift+s alt+ctrl+shift+s alt+ctrl+k ctrl+shift+n alt+ctrl+1 alt+ctrl+2 alt+ctrl+3
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Description Open Apply Styles task pane. Open Styles task pane. Start AutoFormat. Apply the Normal style. Apply the Heading 1 style. Apply the Heading 2 style. Apply the Heading 3 style.

27. Mail merge and fields: Perform a mail merge Shortcut alt+shift+k alt+shift+n alt+shift+m alt+shift+e alt+shift+f
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Description Preview a mail merge. Merge a document. Print the merged document. Edit a mail-merge data document. Insert a merge field.

28. Mail merge and fields: Work with fields Shortcut alt+shift+d alt+ctrl+l alt+shift+p alt+shift+t ctrl+f9 ctrl+shift+f7 f9 ctrl+shift+f9 shift+f9 alt+f9 alt+shift+f9 f11 shift+f11 ctrl+f11 ctrl+shift+f11
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Description Insert a DATE field. Insert a LISTNUM field. Insert a PAGE field. Insert a TIME field. Insert an empty field. Update linked information in a Microsoft Office Word source document. Update selected fields. Unlink a field. Switch between a selected field code and its result. Switch between all field codes and their results. Run GOTOBUTTON or MACROBUTTON from the field that displays the field results. Go to the next field. Go to the previous field. Lock a field. Unlock a field.

29. Function key reference: Function keys Shortcut f1 f2 f4 f5 f6 f7 f8 f9 f10 Description Get Help or visit Microsoft Office Online. Move text or graphics. Repeat the last action. Choose the Go To command (Home tab). Go to the next pane or frame. Choose the Spelling command (Review tab). Extend a selection. Update the selected fields. Show KeyTips.

f11 f12
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Go to the next field. Choose the Save As command (Microsoft Office Button ).

30. Function key reference: SHIFT+Function key Shortcut shift+f1 shift+f2 shift+f3 shift+f4 shift+f5 shift+f6 shift+f7 shift+f8 shift+f9 shift+f10 shift+f11 shift+f12
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Description Start context-sensitive Help or reveal formatting. Copy text. Change the case of letters. Repeat a Find or Go To action. Move to the last change. Go to the previous pane or frame (after pressing F6). Choose the Thesaurus command (Review tab, Proofing group). Shrink a selection. Switch between a field code and its result. Display a shortcut menu. Go to the previous field. Choose the Save command (Microsoft Office Button ).

31. Function key reference: CTRL+Function key Shortcut ctrl+f2 ctrl+f3 ctrl+f4 ctrl+f6 ctrl+f9 ctrl+f10 ctrl+f11 ctrl+f12
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Description Choose the Print Preview command (Microsoft Office Button ). Cut to the Spike. Close the window. Go to the next window. Insert an empty field. Maximize the document window. Lock a field. Choose the Open command (Microsoft Office Button ).

32. Function key reference: CTRL+SHIFT+Function key Shortcut ctrl+shift+f3 ctrl+shift+f5 ctrl+shift+f6 ctrl+shift+f7 ctrl+shift+f8, and arrow keys ctrl+shift+f9 ctrl+shift+f11 ctrl+shift+f12
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Description Insert the contents of the Spike. Edit a bookmark. Go to the previous window. Update linked information in an Office Word 2007 source document. Extend a selection or block. Unlink a field. Unlock a field. Choose the Print command (Microsoft Office Button ).

33. Function key reference: ALT+Function key Shortcut alt+f1 alt+f3 alt+f4 alt+f5 alt+f6 alt+f7 alt+f8 alt+f9 alt+f10 alt+f11
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Description Go to the next field. Create a new Building Block. Exit Office Word 2007. Restore the program window size. Move from an open dialog box back to the document, for dialog boxes such as Find and Replace that support this behavior. Find the next misspelling or grammatical error. Run a macro. Switch between all field codes and their results. Maximize the program window. Display Microsoft Visual Basic code.

34. Function key reference: ALT+SHIFT+Function key Shortcut alt+shift+f1 alt+shift+f2 alt+shift+f7 alt+shift+f9 alt+shift+f10
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Description Go to the previous field. Choose the Save command (Microsoft Office Button ). Display the Research task pane. Run GOTOBUTTON or MACROBUTTON from the field that displays the field results. Display a menu or message for a smart tag.

35. Function key reference: CTRL+ALT+Function key Shortcut ctrl+alt+f1 ctrl+alt+f2 Description Display Microsoft System Information. Choose the Open command (Microsoft Office Button ).