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HRMS Project Plan Document Overview Final
HRMS Project Plan Document Overview Final
HRMS Project Plan Document Overview Final
February 2010
Authors
This document was prepared by: Scott McCombe Program Manager Virginia Community College System Monroe Building Richmond, VA smccombe@vccs.edu Valerie Adkins Project Manager Virginia Community College System Monroe Building Richmond, VA vadkins@vccs.edu Richard Fox Project Manager Deloitte Consulting LLP 901 East Byrd Street Ste 820 Richmond, VA jamfox@deloitte.com
Revision History
Date 01/29/10 02/01/10 Document Version 1.0 1.1 Document Revision Description Initial Release Document title changed from Project Plan Document Summaries and Key Points to Project Plan Document Overview and finalized content. Document Author Scott McCombe, Valerie Adkins, Richard Fox Scott McCombe
Approvals
Approval Date Approved Version Approver Name Scott McCombe Signature
02/01/10
1.1
Approval Comments
If there are comments regarding this document please list those below: Issue # Date Entered Section Affected Comment
Page 1 of 6
Key Points:
Page 2 of 6
1. 2. 3.
Much of the information in the executive summary comes directly from the project charter developed during the initiation phase of the project. The details in the ten project plan appendices provide the basis for the project baseline which drives development and implementation. This project plan represents the stake in the ground against which the entire project is judged to be on time, on budget, and able to provide the agreed upon desired functionality.
2. Appendices Detail
A. PROCUREMENT PLAN Summary:
The HRMS Procurement Plan identifies the quantities and schedules for delivery of the products, goods, and services being purchased throughout the project lifecycle. It also includes the method used for their procurement.
Key Points:
1. 2. Total project budget through FY 2011 equals $11,056,098 Contracted services portion equals $7,853,798
Key Points:
1. 2. The project team and stakeholders identify risks on an on-going basis and update the project schedule and contingency budget based on the effectiveness of mitigation strategies. (Section 3) The PMO, Project Management Team, and Steering Committee reviews risks often and evaluate mitigation activities so that increasing risks are addressed in a timely manner and are handled at the most effective level of management. (Section 4) Risks with a higher probability and a higher negative impact are monitored closely and mitigated to reduce the chance of occurrence. (Section 5.2) Should a documented risk occur, the PMO, Project Management Team, and Steering Committee reviews the contingency plans and selects a preferred option for the project team to manage. (Section 6)
3. 4.
1. 2.
3. 4.
Establishes the change control process for the project (flow diagram on page 4) Establishes the procedures for: Naming and Formatting of Project Documents; Submission and Retrieval of Project Control Items; Version Control and Release Approval of Control Items; Storage, Handling, and Disposition of Project Media Defines change control responsibilities and authority (pages 1 and 2) Change Control Request form created which documents the requested change (page 6)
Page 4 of 6
Key Points:
Item Deloitte services Internal services Software Hardware Maintenance Facilities IV&V Risk contingency Total Estimate $7,853,798 $2,326,800 $237,500 $250,000 $20,000 $3,000 $15,000 $350,000 $11,056,098
Key Points:
1. 2. The plan identifies who will measure performance, how and when it is measured, and how it is reported. The plan also defines project deliverables and acceptance criteria for each.
Page 5 of 6
Key Points:
1. The HRMS project team will use Microsoft Project to manage both the WBS and the Project Schedule.
Key Points:
1. Pending.
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