Payroll Processing System For a Large Corporate Organization

SYNOPSIS Submitted in Partial Fulfillment of the Requirement for the Certificate of Diploma of Engineering In Computer Science & Engineering Submitted to

Lovely Professional University

Jalandhar(Punjab)

Submitted by NAME OF STUDENT JATIN BHAGANIA (NAME OF Faculty)-SWEETY MAM DEPARTMENT OF COMPUTER SCIENCE ENGINEERING Lovely Professional University YEAR : 2011-12

INTRODUCTION
RGIS Inventory Specialists is the worlds largest inventory company. We have over 325 offices located throughout all states in the US plus offices in Puerto Rico, Canada, Mexico, and Brazil. On average, we employ approximately 30,000 people. Two thousand of these are salaried employees and the balance are hourly employees. Due to the nature of our business, this hourly segment of the work force experiences a high level of turnover which results in the processing of a large number of W-2s annually. Our offices are responsible for keying time into our custom time entry system. This time is keyed by inventory site. It is then transferred to Oracle Payroll and the payroll is processed at the Headquarters office in Rochester, Michigan. We pay on a biweekly basis, and half of the country is paid each week. Our payroll turn around time is two days including all activities such as receiving time entry, processing payroll, and printing and mailing checks. As you might imagine, this kind of volume in the payroll brings about a unique set of issues. In this document, we will address the issues that we face on a regular basis. We will address problems and solutions using Oracle HR/Payroll in the following areas: overall system checks and balances, withholding tax problems, W-2 Quarterly Balancing, and Check Printing options. Checks and Balances Certainly it becomes a very large job to maintain the integrity of data within the system when you are paying 30,000 people. The goal should be to identify as many potential problems or errors before they actually occur in a payroll run. You need to devise tools and methods that you can use to help make the job as painless as possible. These are some reports we use or have developed based on some of our needs: yInvalid Address Report - This report is run daily. If employees have an invalid address or missing address they will not process in a payroll run and may not even be assigned to a payroll. We like to identify and fix these prior to running the payroll process to eliminate errors of this type and keep the payroll process moving along. Its more time sensitive and difficult to correct problems during a payroll run than it is to minimize the occurrences of the errors from the onset. yEnd Dated Element Report (custom) Wages and Vertex - With our high level of turnover, we experience a large number of instances where a Reverse Terminate process is required. One of the side-effects of this process is the end-dating of wages elements and/or Vertex elements that are not visible on the element entries.

Withholding Tax Problems

Objective
To assist and ease the works of the Retail Outlet of Any Type of Companies, in particular, Payroll Management System is being developed. This would comprise the features that can be operated easily. Payroll Management System would take care of the day to day Attendance of All Employee. It covers activities from keeping the details of day to day In, Out ,OD etc. The master and transaction activities are divided in modules so that the activities can be operated easily. The regular backup to the data can be taken and the backup data can be restored effectively. So, the Payroll Management System assists the employees of Company in each and every aspect of In and Out. The Payroll Management System is customized software and developed accordingto the needs of Any Ty

Feasibility Study 
 yOperational Feasibility yTechnical Feasibility yEconomical Feasibility Feasibility study: Every project is feasible for given unlimited resources and infinitive time. Feasibility study is an evaluation of the proposed system regarding its workability, impact on the organization, ability to meet the user needs and effective use of resources. Thus when a new application is proposed it normally goes through a feasibility study before it is approved for development. Feasibility and risk analysis and related in many ways. If a project risk is great and feasibility of producing software is reduced. During the feasibility analysis in this project has been discussed below in the above mentioned topics. yOperational Feasibility: Feasibility of the working of the system after the installation in the organization as mentioned in the feasibility analysis. yTechnical Feasibility: Technical feasibility is frequently the most difficult area to ensure at this stage. It is essential that the process of analysis and definition to be conducted parallel to an assessment of the technical feasibility. The consideration that is normally associated with technical feasibility includes the resources availability of the Organization where the project is to be developed and implemented. By taking these facts into consideration before developing the resource availability at Retail Outlet of Hindustan Petroleum was observed. As very limited resources are required for this project hence this project is considered feasible for development. yEconomic Feasibility: An evaluation of development cost is weighted against ultimate income or benefits derived from the developed system. There was need of extra hardware and software for development of this project. Hence this project has economicallyjustified for development in this organization.

Scope and Future Applications

1 This project has many future applications like it can be used in any of the Retail Outlet of Any Type companies. This project was build keeping in mind all the requirements of these outlets and they can be implemented in any such type of organization with very few modification. 2 With modifications it can be possible for Employee Attendance to control all retail outlets by connecting them through a network. Because of this software all they need is a Server application and any type of connectivity to that server. Limitations of the project 3 Not supports web based operations

BIBLOGRAPHY

In a company, payroll is the sum of all financial records of salaries for an employee, wages, bonuses and deductions. In accounting, payroll refers to the amount paid to employees for services they provided during a certain period of time. Payroll plays a major role in a company for several reasons. From an accounting perspective, payroll is crucial because payroll and payroll taxes considerably affect the net income of most companies and they are subject to laws and regulations (e.g. in the US payroll is subject to federal and state regulations). From an ethics in business viewpoint payroll is a critical department as employees are responsive to payroll errors and irregularities: good employee morale requires payroll to be paid timely and accurately. The primary mission of the payroll department is to ensure that all employees are paid accurately and timely with the correct withholdings and deductions, and to ensure the withholdings and deductions are remitted in a timely manner. This includes salary payments, tax withholdings, and deductions from a paycheck.