VENDOR CREATION HANDBOOK

1) Log into the Portal with the Bacardi NT User Id and password a. http://sapp60.gva.data:50900/irj/portal

2) Click on the tab Vendor Creation.

3) Select the Account Group : KRED Third Party from the dropdown.

4) Select the Company corresponding company from the dropdown.

3) Select the Purchasing Organization

4) Click Next.

5) Click on Expand.

6) Enter the following details: a. Name: Vendor Name b. Name3: Vendor Name (can only be different if specified from invoice for check to print with the correct name) c. Search Term1: Vendor Name (as much it lets you type. NOTE: not everything will fit).

7) Enter Address information: a. Street/House/Number b. Postal Code c. City d. Country

***If P.O. Box is available, enter this information as well.

8) Enter: a. The language desired by the vendor. b. Telephone number. c. Email Address ***Please make sure the to circle below Default is marked.

9) Enter in Tax Number the vendors IRS number.

10) Select the Industry.

11) Select the Category. **Please refer to the Industry key provided.

12) Attach any back up available.

13) Click on Duplicate Check.

14) If there are no matching records or the records suggested do not match the vendor being set up. Click on Next: Additional General Data.

15) Enter the banking information: a. Select the Bank Country where the bank is located.

b. Select the Bank Key from the box.

c. Type the name or routing number on the box to filter the bank.

d. Hit Enter e. Select the box next to the corresponding bank.

16) Click on Next: Company Date.

17) Select the Reconciliation Account. 0071000000 Trade Payables 3Party.

18) Click Next: With Holding Tax Data.

19) Enter any withholding information. (Tax withholding). **The vendor must provide a copy of the annual certificate of tax withholding.

20) Select the Currency.

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21) Enter the payment terms. (Per Bacardis policy, 30 days from invoice date). Enter Z011 and press Enter.

22) Click Submit.

23) The system will provide you with a Request ID number in order for you to be able to track your request. 11

24) To check the status of your request, click on the Vendor Report tab. a. You can search by different options. i. Enter Request ID ii. Requester Name: (log in id) iii. Vendor Name iv. Vendor Number v. Start Date / End Date vi. Request Type. b. Click Enter

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