The Board establishes a Grant Committee and appoints a Chairman.

It is important that more than one or two members participate in this process to allow the needed preparation without becoming a burden to any one member. Grant applications are a cooperative endeavor among chapter members. Since the procedures will vary from chapter to chapter, the following information may be adopted based upon factors such as, chapter size, structure, and desire to write grants. Each chapter should establish a procedure for coordinating and approving grant proposals. The process for obtaining a grant falls into three roles: Chapter Board, the Grants Committee, and the program needing the funding. Role of the Chapter Board The responsibilities of the Chapter Board include: Appointing the grants chairman and committee; Assigning the responsibility for signing and submitting of grants for the Chapter (some chapters issue a letter for those who have permission to write grants); Participating in the preparation of the chapter history and the organizational case statement or program narrative; Overseeing fiduciary responsibilities are met, including that the proposal is carried out as written, that the grant monies are used only for the stated purpose, unless there is written permission to change from the grantor or be prepared, if unable to meet the stipulations of the grant, to return the donation; and Evaluating the grant after receipt of donation. See Example Permission Grant Letter.

Role of the Grant Committee The responsibilities of the Grants Committee include: Ensuring consistency with Bylaws of National Assistance League and bylaws and standing rules of the chapter; Participating in the preparation of the chapter history and the organizational case statement or program narrative; Finding potential grantors; Preparing letters of inquiry and/or grant proposals; Being able to respond to prospective donor request for information promptly and truthfully; and Evaluating the grant after receipt of donation.

Chapter policy may dictate the committee membership. Members of the following committees may participate: Philanthropic Programs, Public Relations, and/or Resource Development. Additionally, members who are skillful writers and interested in resource development may participate. Some Grants Committees construct a letter requesting permission for the members to write grants for the current fiscal year. The Treasurer will provide required financial statements. Role of the Program Needing the Funding The responsibilities of the Program needing the funding include: Communicating with the Grants Committee in writing the following information What problem do they want to address? Who are the recipients? How do they propose to address the problem? With whom and with what resources? To accomplish what results, that is, how will things be different, solved, or improved? Why is it important? What statistical information is available to support the above questions?

Participating in the preparation of the organizational case statement or program narrative; Collecting needed statistical information; Obtaining pictures of the program activities and award ceremonies; and Gathering letters of testimonial from the participants and partners (helpful in writing continuing grants).