Winter

Garden Harvest Festival Vendor Application

To our vendors, We are just two month away from the first Winter Garden Harvest Festival. This day- long event focuses on connecting the grass-roots with the deep-roots of our local food- shed by giving our local farmers, urban gardeners, hand-made crafters, food vendors, entrepreneurs and non-profits a venue to showcase the valuable products and services they provide to our community. The stage is set, the community is abuzz with anticipation and those of us who have been at the plow preparing the soil for this festival are eager to show off our vendors to the citizens of Winter Garden and Central Florida. This event is new to the city of Winter Garden and we want you to be involved. No, we NEED you to be involved. This is YOUR event. "Without community support of our creative entrepreneurs, our unique dinning establishments and our small growers we resign ourselves to the increasing homogenization of our culture and food supply." The average citizen of Winter Garden doesn't realize that the tomato they picked up from the local grocery-store is often a cheap imitation from out of state, but once they taste the locally grown heirloom varieties cooked up by our local chefs they'll never settle for a gas ripened knock-off again. The same can be said for people's department store purchases. Once a festival-goer realizes the creative bounty that exists in our local artisans they'll never settle for wearing anything other than a locally crafted, one of a kind original. This is the whole point of creating this Harvest Festival: To raise awareness about the incredible variety and flavors that our local farms, crafters and restaurateurs produce year after year. The vendor fees are as follows for early registration (before April 13): Restaurant and Food Vendor (10x10 space): early $200 Restaurant and Food Vendor (10x20 space): early $250 For-Profit Vendor (10x10 space): early $150 For-Profit Vendor (10x20 space): early $200 *Non-Profit Vendor (10x10 space): early $75 *Non-Profit with no vending (10x10 space): early $50 **Certified Handcrafts Vendor (10x10 space): early $50

***Certified Small-scale Farmer/Producer (10x10 space): early $50

*The Festival will extend a $25 discount to any Non-profit that provides one volunteer for at least 4 hours on the day of the event. (Limit 1 discount per organization. This discount is limited to the first 25 registrants. **Handcraft vendors must vend original work (a list of items is required with your application) ***Small-scale producers must demonstrate eligibility for discounted rate.

We'd prefer not to have to charge anything, but we have to cover certain costs. This isn't a business venture but a community driven event after all and your fee is your way of partnering with us to create a truly amazing event for farmers, crafters and consumers alike. Besides offering you this incredible venue to showcase your handcrafts, the Festival is also full of activities and seminars your whole family can participate in. While you man the booth let your children participate in the kids activities or you can take a break and stroll through the food court yourself and taste what some of our areas best restaurants are preparing with local ingredients. Regardless of whether you join our market as a vendor we do hope that you will come and enjoy the Festival with us. Thank you for your consideration & we look forward to seeing you on Saturday, May 5th.

Vendor/Organization Type and Pricing (Please select one) Early pricing extends through April 13th All Registration ends May 3rd

Restaurant and Food Vendor (10x10 space): early $200/late $225 Restaurant and Food Vendor (10x20 space): early $250/late $275 For-Profit Vendor (10x10 space): early $150/$175 For-Profit Vendor (10x20 space): early $200/$225 *Non-Profit Vendor (10x10 space): early $75/late $100 *Non-Profit with no vending (10x10 space): early $50/late $75 **Certified Handcrafts Vendor (10x10 space): early $50/late $75 ***Certified Small-scale Farmer/Producer (10x10 space): early $50/late $60

*The Festival will extend a $25 discount to any Non-profit that provides one volunteer for the Harvest Festival for at least 4 hours on the day of the event. (Limit 1 discount per organization. The discount is limited to the first 25 registrants). **Handcraft vendors must vend original work (a list of items is required with your application) ***Small-scale producers must demonstrate eligibility for discounted rate

Vendor Name Contact Person(s) Mailing Address Telephone Website

City/State/Zip Email

Describe all items to be exhibited, sold, or given away (see Conditions of Agreement for requirements). Please continue on additional paper if necessary. Item(s) Description

Conditions of Agreement

Please read and initial by each item: ______1. Winter Garden Harvest Festival reserves the right to accept or decline any applications at its discretion. ______2. Each vendor must submit an individual application and payment. Spaces may not be combined unless other arrangements are made in advance. ______3. Setup begins at 7:00 a.m. Vendors must be ready for operation by 9:00 a.m. ______4. Vendors must staff their exhibits during the entire event from 9:00 a.m. to 4:00 p.m. ______5. Vendors are responsible for setup and breakdown of their exhibits. Vendors will provide their own tents (tent sizes must correspond with the pricing selection made above) and tables unless other arrangements are made in advance. ______6. All tables must be covered with tablecloths. Vendors must provide their own tablecloths. ______7. Vendors must have signage clearly identifying the name of the business or organization. Food vendors must have signage clearly listing food offerings and prices. ______8. The use of amplified sound is prohibited in all vendor areas. ______9. Vendors shall exhibit, sell, or give away only merchandise, literature, and services specified in application. ______10. Vendors shall not sell or give away food or beverages without prior approval. ______11. All whole food items must be 100% locally grown, raised, or caught. This includes fruits, vegetables, meats, dairy products, eggs, and seafood. All prepared foods must prominently feature local ingredients. Prepared food vendors must demonstrate use of local ingredients (whenever applicable) for ALL planned offerings for approval by Winter Garden Harvest Festival. ______12. All merchandise sold or given away must be locally produced and sold by the producer. No re-sale of items will be allowed unless otherwise approved. ______13. Vendors must comply with state and local regulations for their goods or food products and must present copies of all applicable licenses and/or proof of compliance with completed applications. ______14. All cooking and/or heating must be done with gas or electricity. Charcoal grills are prohibited. All waste from cooking materials, supplies, and by-products (such as grease) must be disposed of in proper trash containers in an approved environmentally safe manner. ______15. Vendors shall place all recyclable items in appropriate containers for recycling. ______16. Sales tax, when required by the State, is the responsibility of the Vendor. ______17. Should any contingency interrupt or prevent the holding of Winter Garden Harvest Festival including, but not limited to inclement weather, war, terrorism, or lockouts, then event coordinators and Winter Garden Harvest Festival shall in no way be liable to vendors. Should any contingency prohibit the event from taking place on May 5, 2012, event coordinators will make their best efforts to reschedule the event on a weekend day as near to the original date as possible. ______18. Vendors agree to make no claim for any reason against event coordinators or the City of Winter Garden for loss, theft, damage, or destruction of goods, nor for injury to themselves, employees, volunteers, or visitors incurred at the event.

I have read the Conditions of Agreement and agree fully to all terms.

Print Name Signature Organization Date

Instructions for the Submission of your Application and Agreement

Please make sure you have read and completed the entire application and have signed the Conditions of Agreement. Payment Options: You may pay for your registration with either a check or money order made out to A Local Folkus, LLC. In the event that your application is denied, your check will be returned via mail. Submitting your application by mail: Send completed application and payment to the following address.
Winter Garden Harvest Festival c/o John Rife 427 S. New York Ave Suite 204 Winter Park, FL 32789

Register Online: Visit http://www.wintergardenharvestfestival.comand click on the Vendors tab. Register via Email: wpharvest@gmail.com / By Fax: 407-628-1290 Register In Person: Deliver to Gabby Lothrop at Audubon Park Community Market, Monday nights from 6:00 to 10:00, located at the address below:
1842 E. Winter Park Road Orlando, FL 32803