Republic of the Philippines HIGAONON TRIBAL YOUTH OF CLAVERIA Claveria Misamis Oriental

Constitution and By-Laws PREAMBLE

We the Higaonon Tribal Youth Council of Claveria, all of legal age and residents of Claveria Misamis Oriental, Mindanao, Philippines, have on this day voluntarily agreed to form an organization, that shall embody our ideas and to be united as one group of tribal youth. Also, promote cooperation and general welfare of tribal members with the help of Almighty God, do hereby ordain and promulgate this constitution and by-laws.

ARTICLE I NAME * NATURE *ADDRESS

SECTION I This organization shall be called as Higaonon Tribal Youth Council of Claveria, in Claveria, Misamis Oriental. SECTION 2 This shall be developmental non-stock and non-profit organization. SECTION 3 This shall be a public organization open to all Higaonon youth of Claveria Misamis Oriental and Northern Mindanao.

SECTION 4 The principal office of this organization shall be located in Poblacion, Claveria Misamis Oriental.

ARTICLE II OBJECTIVE AND PURPOSE OF THE GROUP

Section 1 Objectives:
1.1 To promote general values, welfare, brotherhood and solidarity among the

Higaonon Youth.
1.2 To make known the existence of the Higaonon Tribal Youth in Northern

Mindanao to the whole world.

1.3 To legalize the organizational structure of Higaonon tribal youth in order to serve fellow tribal community. 1.4 To serve as an example to the Higaonon youth in other places of Claveria Misamis Oriental as well as other tribal youth members in other part of the country and the whole world. 1.5 To give certification to a member to confirm him/her as a real member of Higaonon tribe 1.6 To propagate and enhance the traditional and cultural tribal beliefs of the general members and assist those who would like to accept culture and tradition of the tribe. 1.7 To avail some programs that could be given by the Philippine government and benefits pursuant to Republic Act 8371 of the Philippine Constitution. 1.8 To develop expertise, skills, and potentialities among its members and provide opportunity to prepare them better citizen, improve quality of life and become better members of the community. 1. 9 To help facilitate in some legal and other purpose which the organization existed. 1.10 To facilitate/assist the members to avail programs having transactions with the government and non-government organizations.

1.11 To actively support the government and other concerned organizations, both local and foreign, in promoting sustainable socio-economic development; 1.12 To implement policy guidelines that will ensure transparency, equitable access to its resources and services, and promote interests of the members.

1.13 To institutionalize a dynamic savings within the members and capital build-up of which resources coming from the government and nongovernment funds to sustain its developmental activities, thereby ensuring optimum economic benefits of the general members; 1.14 To adopt such other plans as may help foster the welfare of the members, their families and the community.

ARTICLE III DECLARATION OF PRINCIPLES

SECTION 1 The Higaonon Tribal Youth Council of Claveria, Claveria Misamis Oriental recognize and uphold the Philippine constitution and by-laws. SECTION 2 The Higaonon Tribal Youth Council of Claveria, Claveria Misamis Oriental recognizes the role of the Higaonon tribe members in the task of nation building.

ARTICLE IV QUALIFICATION OF MEMBERS

SECTION 1 Membership of the organization must be 100% Higaonon bloodline down to 10% bloodline. SECTION 2 Has an approved application for membership as Higaonon as certified by the Membership Committee.

Section 3
At least 15 years of age and above not to exceed 40 years old. SECTION 4 Ready to learn about higaonon traditional culture SECTION 5 Willing to serve and accept her/his fellow Higaonon tribe as well as its tradition and culture and will to be called Higaonon. SECTION 6 Undertakes to uphold the by-laws, policies, guidelines, rules and regulations promulgated by the Board of Directors and general membership.

ARTICLE V RIGHTS, PRIVILEGES, AND OBLIGATIONS OF MEMBERS

SECTION 1 Every regular members of good standing shall have the right to participate in the deliberation of general assembly and have one (1) vote on all matters brought before it; He/she shall be eligible to any elective/appointive position in the organization. He/she shall have the right to participate in any activities that the organization involves; he/she shall be entitled to the benefits and privilege here in after provided. SECTION 2 Every member binds himself/herself to comply with the rules and regulations of the organization as set forth in this constitution and by-laws and duly approved resolutions of the general assembly. He/she shall promptly pay membership fee and pay contributions as may deemed necessary for the organization.

Section 3
Undertakes to uphold the By-Laws, policies and guidelines, rules and regulations promulgated by the Board of Directors/Officers and the general assembly

Section 4 Liability of Members. A member shall be liable for the debts of the
organization. Section 5. May enjoy such rights and privileges as may be granted by the General Assembly SECTION 5 Termination of Membership:

5.1 Termination of Membership maybe: Automatic, Voluntary and Involuntary Termination. Automatic Termination. Due to death, insanity, permanent incapacity. Voluntary Termination. A member may, for any reason, withdraw his membership by giving sixty (60) days notice to the Board of Directors or Officers. However, no member shall be allowed hto withdraw or terminate his membership during any period in which he has pending obligations with the organization. Involuntary Termination. A member maybe terminated by a vote of a majority of the members of the Board of Directors/Officers, for any of the following causes:
i.

Has not patronized the services of the organization provided for in the policies.; Has continuously failed to comply with his obligations as provided for in the policies approved by the general assembly. For any act or omission injurious or prejudicial to the interest or welfare of the Organization.

ii.
iii.

5.2 Manner of Involuntary Termination. The Board of Directors shall notify the member who is being considered for termination and shall give him the opportunity to be heard. The decision of the Board of Directors/Officers is appealable to the general assembly of which the general assembly shall consider within reasonable time but not more than sixty days.

ARTICLE VI Administration Section 1.

The General Assembly (GA) The general assembly is composed of all the members entitled to vote, assembled and constituting a quorum. Section 2. Powers of the General Assembly. The general assembly shall have the following exclusive powers which cannot be delegated: i. ii. To determine and approve amendments to the Constitution and by Laws; To elect or appoint members of the Board of Directors/Officers and remove them for cause;

iii. Section 3.

To approve developmental plans of the Organization; Meetings. Meetings of the general assembly, board of directors/officers and committees may be regular or special. All proceedings and businesses undertaken at any meeting of the general assembly or Board of Directors, if there being a quorum shall be valid.

Section 4. Regular General Assembly Meeting. The general assembly shall hold its annual regular assembly at the principal office of the Organization or at any place within the Philippines not more that 60 days from the end of the fiscal. The fiscal year of the Organization shall commence on the first day of January and end on the last day of December and every year thereafter. Section 5. Special General Assembly Meeting. The Board of Directors may, by a majority vote of all the members, call a special general assembly at any time to consider urgent matters requiring immediate membership decision. The Board of Directors, may likewise call a special general assembly meeting within one (1) month from receipt of a written request from a) at least 20% of the total number of members entitled to vote; Section 6. Notice of Meeting. All notices of meeting shall be in writing and shall include the date, time, place and agenda thereof stated therein;
a. Regular Assembly Meeting. Notice of the Regular Assembly Meeting shall

be served by the Secretary, personally or his duly authorized representative, by registered mail, or by electronic means to all members of record at his last known postal address, or by posting or publication or through electronic means one (1) week before the said meeting. It shall be accompanied with agenda, minutes of the meeting of the last general assembly meeting, consolidated reports of the Board of Directors and Committees, financial statements, and other papers which may assist the members to intelligently participate in the proceedings.
b.

Special General Assembly Meeting. Notice of the special general assembly meeting shall be served by the Secretary personally or his duly authorized representative, by registered mail, or by electronic means upon each members who are entitled to vote at last known postal address or by posting or publication or through electronic means, at least one (1) week before the said meeting. It shall state the purpose and, except for related issues, no other business shall be considered during the meeting.

Section 7. Order of Business. The order of business of a regular general assembly meeting shall be: a. b. c. d.
e. f.

g. h. i. j. k. l. m.

Call to Oder Roll Call Proof of Due Notice Declaration of Presence of Quorum Reading and approval of previous minutes of meeting Matters arising from the minutes Consideration of the consolidated report of the Board of Directors, officers, and the committees, including financial statements duly audited, Unfinished Business; Election of the Board of Directors, officers, and committee members; Approval of development plans and targets; News Business; Other matters and Adjournment

Section 8. Quorum for the General Assembly Meeting. During regular or special assembly meeting, at least 25% of the total members entitled to vote shall constitute a quorum. Election or removal of Directors/Officers and committee members shall be by secret ballot. Action on all matters shall be in any manner that will truly and correctly reflect the will of the membership. No proxy /or cumulative voting shall be allowed.

ARTICLE VII Board of Directors/Officers

Section 1. Composition of the Board of Directors/Officers. The Board

of Directors shall be composed of seven (7) members.

Section 2. Functions and Responsibilities. The Board of Directors shall have the following functions and responsibilities:

a. Provide general policy direction. b. Formulate the strategic development plan; c. Determine and prescribed the organizational and operational structure; d. Review the annual plan and budget and recommend for the approval of the general assembly; e. Establish policies and procedures for the effective operation and ensure proper implementation of such; f. Declare the members entitled to vote; g. Decide election related cases involving the Election Committee and its members; h. Perform such other functions as may be prescribed in the By-Laws or as authorized by the GA.

Section 3. Qualifications. No member shall be elected or to continue as such

member of the Board of Directors unless he is a member entitled to vote and has the following qualifications: a. Has paid the minimum contribution. b. A member of good standing for the last two years.
c. Completed or willing to complete the required training as may be provided

by law or as agreed upon by the general assembly. d. Of good moral character and other qualifications prescribed by the authority.

Section 4. Disqualifications. Any member who is under any of the following

circumstances shall be disqualified to be elected as a member of the Board of Directors or any committee, or to continue as such: a. Holding any elective position in the government, except that of a party list representative or being an officer of similar organization where he or she represents.
b. The members of the Board of Directors shall not hold any position

directly involved in the day to day operation and management of the organization. c. Having a direct or indirect personal interest with the business of the organization. d. Having been absent for in three (3) consecutive meetings or any more than 50% of all meetings within the 12 month period unless with valid excuse as approved by the Board of Directors;
e. Having been convicted in administrative proceedings

Section 5. Election of the Directors. The members of the Board of Directors

shall be elected by secret ballot by members entitled to vote during the annual regular general assembly meeting. Unless earlier removed for cause, or have resigned or become incapacitated, they shall hold office for a term of two (2) years or until their successors shall have been elected and qualified. Provided, that one-half plus one of the elected directors obtaining the highest number of votes during the first election after registration shall serve for two years; Provided, further, that no director shall serve for more than three (3) consecutive terms. The term of the incorporating directors shall expire upon the election of their successors in the first regular general assembly after registration.

ARTICLE VI QUALIFICATION OF OFFICERS

SECTION 1 Officers of the organization must be a member of good standing, pursuant to article IV of this constitution and by-laws and of good moral character.

SECTION 2 . The Chairman and vice chairman must be active and responsible; knows how to read and write and have a capability to handle organization.

ARTICLE VII OFFICERS OF THE ORGANIZATION

SECTION 1 The management of organization shall be vested by the officers of the organization which shall govern, execute the policies, rule and regulation of the organization. SECTION 2 The officers of the organization are the chairman, vice chairman, secretary, treasurer, auditor and 2 upper and lower public information officer. SECTION 3 The officer shall serve for a term 1 year or until such time when their successor have been elected and qualified. However officers shall be eligible for re election for another term but not than three (3) consecutive terms. SECTION 4 In case of vacancy in the position of officers, the candidate obtaining the next number of votes shall fill the vacant position except position of chairman and vice chairman which shall be voted and elected during the general assembly meeting or special election. In case of tie, the candidates concerned shall draw in the officer shall serve only the remaining term of his order predecessors.

ARTICLE VIII DUTIES OF THE OFFICER

SECTION 1 Duties of the chairman are as follows:

a) He/she shall be executive officer of the organization and such shall have

general supervision and control over the affairs of the organization.

b) He/she shall preside during meeting. He/she shall execute all policies,

rules and regulation of the organization and shall see to it that the objective and purposes of the organization are faithfully carried out and each affairs and properly conducted.
c) He/she shall sign all contract and document on behalf of the organization.

He/she shall endorse and sign all checks drawn against bank accounts of the organization together of the treasure.
d) He/she shall sign or endorse certification to all qualified person of the

organization whom to seek a certification of conformation from the office of the NCIP together with the secretary.
e) He/she shall appoint with the concurrence of the members of all standing

committee of the organization. He/she shall perform other duties inherent to the position. SECTION 2

The vice chairman shall assist the chairman of the affairs of the organization. He/she shall likewise perform of the duties and function of the chairman in case of leave of absence, travel abroad, in capacitate death or inability or severance from office and shall perform such or duties as maybe assigned to him of the chairman.

SECTION 3 Duties of secretary are as follows: a) He/she act as the recorder of the organization. He/she shall prepare and keep full and accurate records, papers, documents, all papers of the organization and of the different standing and special meeting.
b) Keep all the complete list of all members. He/she shall issue number of all

meeting called for. SECTION 4 The treasurer shall be the custodian of all properties funds and accounts of the organization. He/she shall maintain detailed records of accounts of monthly income and expenditure following the standard accounting rules and regulation and procedure. His books of account shall be open for verification or classification to any members report during business hours. He/she shall render report during meetings. SECTION 5 The auditor shall conduct a quarterly audit of all properties funds and accounts of the organization and shall verify and certify to the correctness of the report of the treasurer. He/she shall, likewise, see to it that inspection of accounts shall be made to all officers and members at any time during office hours and shall perform such other duties as may assigned to him by the chairman. He shall likewise, render audit report during meeting. SECTION 6 The public information officer shall take charge of plans and programs to protect the image and policies of the organization to the public in general. He/she shall also publish or case to be published the official organ valuable information, news items or article of interest which shall redound to the benefits of the organization. He shall maintain good public relation with people other than the members of the organization. He/she shall likewise perform such other duties as may be assigned to him her by the chairman.

ARTICLE IX MEETINGS
SECTION 1 The organization shall have one general assembly meeting once a year which shall be held on every last week of December. Special meetings of the general assembly maybe called by the President as the need arises or upon request by at least one-third (1/3) of the general membership.

SECTION 2 There shall be regular monthly officers meeting every last Sunday of the month. A special meeting maybe called in a month as the need arises.

ARTICLE X SOURCE OF FUNDS AND DISPOSITION

SECTION 1 The Higaonon Tribal Youth Council of the Claveria, Claveria Misamis Oriental being non-stock organization shall derive each fund from members by way of contribution fees and other assessments, funds from the sponsors and from any form of donation and financial support or aid coming from the general public sector of society within the Philippines or abroad. SECTION 2 Funds of the organization shall be disposed only upon a resolution duly approved by the officers, except petty cash item of not more than One Thousand pesos (P1, 000.00) that are routinary and emergency in nature.

ARTICLE XI FEES AND DUES ARTICLE XII AMENDMENTS

ARTICLE XIII RATIFICATION

A MEMBERSHIP FEE OF 25.00 WILL BE COLLECTED AND A 10.00 MONTHLY DUES.